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PROCUREMENT OPPORTUNITY

HBC 0824 Provision of Audio visual and connectivity equipment and support

Hertsmere Borough Council · compiled

Tender information last checkedLast checked 29 Sept 2026, 19:38.

Opportunity overview

Hertsmere Borough Council is currently out to procurement for Provision of Audio visual and connectivity equipment and support The Council requires a refresh on the Chambers technology which is over 10 years old. The cabling and technology setup needs updating to bring it up to date and to resolve some of the current reported problems and workarounds that are in place. The council requires a fully digital system and to ensure that there will be no interference from external sources.The supplier is required to source, deliver, install, and maintain good-quality Audio-Visual equipment and software.For the purposes of this tender process, access to the chamber is from the 22 November 2024 with completion by the 15 January 2025 at the latest. All dates are subject to change.The maintenance period shall start from the date of final agreed handover and for 3 years with an additional 2-year extension available.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Auditel Rental and Services Ltd

Match pending…
Contract value
£179.9k
Awarded
Not supplied
Contract signed
16 Dec 2024
Award ID
014968-2025-HC280-1
Status
active
Location
High Wycombe, UKH23, United Kingdom

Classification

  • CPV51300000 — Installation services of communications equipment

Lots

  • Scope: The supplier is required to source, deliver, install, and maintain good-quality Audio-Visual equipment and software.For the purposes of this tender process, access to the chamber is from the 22 November 2024 with completion by the 15 January 2025 at the latest. All dates are subject to change.The maintenance period shall start from the date of final agreed handover and for 3 years with an additional 2-year extension available. The AV equipment and software will need to be delivered and installed within this time period and ensure all snags and technical issues are resolved to allow full operation of the new services. Some training will be required to bring the Democratic Services and the Information & Digital Services teams up to date with managing and controlling the new systems.It should be noted that there is no storage capacity onsite, so it’s crucial that this is factored into the delivery plan/schedule. The appointed contracted will need to deliver all required works to ensure that the new Technical and AV services are fully functional, as well as ensuring the area is cleaned and ready to function for council meetings.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
HC280
Status
complete
Has Recurrence
No
Review Details
Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day (when using electronic means) standstill period at the point information on the award of the Contract is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a Contract before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a Contract has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the Contract has been entered into the court has the options to award damages and/or to shorten or order the Contract ineffective.
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
20 Sept 2024, 12:00

Address

Street Address
Online via https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home

Legal basis

Id
32014L0024
Scheme
CELEX

Expected award period

Starts
20 Sept 2024, 12:00

Tender Period

Ends
20 Sept 2024, 12:00

Contract terms

Performance Terms
As stated in the procurement documents
Electronic Invoicing Policy
allowed

Classification

Id
51300000
Scheme
CPV
Description
Installation services of communications equipment

Submission terms

Languages

en

Bid Validity Period

Duration In Days
180

Submission Method

electronicSubmission
written

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
As detailed in the procurement documents

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
Scope: The supplier is required to source, deliver, install, and maintain good-quality Audio-Visual equipment and software.For the purposes of this tender process, access to the chamber is from the 22 November 2024 with completion by the 15 January 2025 at the latest. All dates are subject to change.The maintenance period shall start from the date of final agreed handover and for 3 years with an additional 2-year extension available. The AV equipment and software will need to be delivered and installed within this time period and ensure all snags and technical issues are resolved to allow full operation of the new services. Some training will be required to bring the Democratic Services and the Information & Digital Services teams up to date with managing and controlling the new systems.It should be noted that there is no storage capacity onsite, so it’s crucial that this is factored into the delivery plan/schedule. The appointed contracted will need to deliver all required works to ensure that the new Technical and AV services are fully functional, as well as ensuring the area is cleaned and ready to function for council meetings.

Renewal

Description
At the councils sole discretion the support contract may be extended for up to a further 24 months

Award criteria

Criteria

Criterion 1
Type
price

Contract period

Duration In Days
1,200

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKH23
Entry 2
Region
UKH23
Entry 3
Region
UKH23

Additional Classifications

Entry 1
Id
51300000
Scheme
CPV
Description
Installation services of communications equipment

Published documents

Entry 1
Id
economic
Document Type
economicSelectionCriteria
Entry 2
Id
technical
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-33720
Name
Hertsmere Borough Council

Roles

buyer

Address

Region
UKH23
Locality
Borehamwood
Postal Code
WD6 1WA
Country Name
United Kingdom
Street Address
Elstree Way

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
Hertsmere Borough Council

Contact

Name
Procurement
Telephone
+44 2082072277
Organisation 2
Id
GB-FTS-525
Name
High Court

Roles

reviewBody

Address

Locality
London
Country Name
United Kingdom

Identifier

Legal Name
High Court
Organisation 3
Id
GB-FTS-144041
Name
Auditel Rental and Services Ltd

Roles

supplier

Address

Region
UKH23
Locality
High Wycombe
Country Name
United Kingdom

Details

Scale
sme

Identifier

Legal Name
Auditel Rental and Services Ltd

Award information

Award 1
Id
014968-2025-HC280-1
Title
Auditel Rental and Services Ltd
Status
active

Suppliers

Supplier 1
Id
GB-FTS-144041
Name
Auditel Rental and Services Ltd

Related lots

1

Contracts and changes

Entry 1
Id
014968-2025-HC280-1
Title
Auditel Rental and Services Ltd
Status
active
Award ID
014968-2025-HC280-1
Date Signed
16 Dec 2024, 00:00

Value

Amount
179,897
Currency
GBP

Recorded locations

  • Buyer location · Borehamwood · UKH23 · WD6 1WA · United Kingdom
  • Delivery location · UKH23

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-048bcd-2025-04-14T14:02:17+01:00compiled ·