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PROCUREMENT OPPORTUNITY

Framework Agreement for the Provision of Maintenance & Servicing of Vehicles

Stafford Borough Council · compiled

Tender information last checkedLast checked 29 Sept 2026, 19:35.

Opportunity overview

The Council is seeking bidders who can provide and undertake the ongoing maintenance of new and existing Streetscene vehicles. The Council wishes to establish a Contract(s) for the provision and maintenance of vehicles/plant with one or more qualified organisations. It is intended that a single Provider will be awarded to each lot to provide the services required. In each lot, Tenderers should where possible be able to maintain the full range of Goods.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Staffordshire County Council

No match
Contract value
£240k
Awarded
Not supplied
Contract signed
14 Jan 2025
Award ID
001197-2025-1-1
Status
active
Location
Stafford, UKG24, United Kingdom

Staffordshire County Council

No match
Contract value
£240k
Awarded
Not supplied
Contract signed
14 Jan 2025
Award ID
001197-2025-2-2
Status
active
Location
Stafford, UKG24, United Kingdom

Classification

  • CPV50112200 — Car maintenance services
  • CPV50100000 — Repair, maintenance and associated services of vehicles and related equipment
  • CPV50110000 — Repair and maintenance services of motor vehicles and associated equipment

Lots

  • SBC Owned Vehicles exceeding 3.5t GVWValue not stated
  • SBC Owned Vehicles Under 3.5t GCWValue not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
IA3400
Status
complete
Has Recurrence
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
9 Sept 2024, 13:00

Legal basis

Id
32014L0024
Scheme
CELEX

Lot Details

Maximum Lots Bid Per Supplier
9,999,999

Expected award period

Starts
9 Sept 2024, 13:00

Tender Period

Ends
9 Sept 2024, 12:00

Contract terms

Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
50112200
Scheme
CPV
Description
Car maintenance services

Submission terms

Languages

en

Bid Validity Period

Duration In Days
90

Submission Method

electronicSubmission

Lots and requirements

Entry 1
Id
1
Title
SBC Owned Vehicles exceeding 3.5t GVW
Status
cancelled
Has Options
Yes
Has Renewal
Yes
Description
The work that is undertaken by the Stafford Borough Council Streetscene service plays a vital part in the delivery of operational services for the Council. The service which operates 365 days a year is responsible for looking after land maintainable at public expense ensuring they are clean, tidy and attractive. The service also has a responsibility to respond to unforeseen events or incidents at short notice. To achieve this, Streetscene operates a wide range of services from grounds maintenance and street cleansing and cleaning of public conveniences. Streetscene work to deliver the Council's aim to protect and enhance the environment of the Council. The Contractor will be required to: - * Provide preventative and reactive maintenance for the Council's entire vehicle fleet as listed in Appendix 1. * Undertake the preparation of vehicles for O Licence testing/plating and MOT test (where necessary), plan for and present vehicles at the appropriate Test Centres. * Ensure a minimum 100% first time pass rate for O Licence and MOT tests. * Ensure sufficient vehicles are available to deliver services within the core service hours (7.00AM - 4.30PM, Monday - Friday)

Options

Description
Agreement term will be from 1st February 2025 to 31st January 2027, with an additional option to extend by 1st February 2027 to 31st January 2028 and 1st February 2028 to 31st January 2029.

Renewal

Description
Agreement term will be from 1st February 2025 to 31st January 2027, with an additional option to extend by 1st February 2027 to 31st January 2028 and 1st February 2028 to 31st January 2029.

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
50
Criterion 2
Type
price
Description
50

Contract period

Ends
31 Jan 2029, 23:59
Starts
1 Feb 2025, 00:00

Submission terms

Variant Policy
notAllowed
Entry 2
Id
2
Title
SBC Owned Vehicles Under 3.5t GCW
Status
cancelled
Has Options
Yes
Has Renewal
Yes
Description
The work that is undertaken by the Stafford Borough Council Streetscene service plays a vital part in the delivery of operational services for the Council. The service which operates 365 days a year is responsible for looking after land maintainable at public expense ensuring they are clean, tidy and attractive. The service also has a responsibility to respond to unforeseen events or incidents at short notice. To achieve this, Streetscene operates a wide range of services from grounds maintenance and street cleansing and cleaning of public conveniences. Streetscene work to deliver the Council's aim to protect and enhance the environment of the Council. The Contractor will be required to: - * Provide preventative and reactive maintenance for the Council's entire vehicle fleet as listed in Appendix 1. * Undertake the preparation of vehicles for O Licence testing/plating and MOT test (where necessary), plan for and present vehicles at the appropriate Test Centres. * Ensure a minimum 100% first time pass rate for O Licence and MOT tests. * Ensure sufficient vehicles are available to deliver services within the core service hours (7.00AM - 4.30PM, Monday - Friday)

Options

Description
Agreement term will be from 1st February 2025 to 31st January 2027, with an additional option to extend by 1st February 2027 to 31st January 2028 and 1st February 2028 to 31st January 2029.

Renewal

Description
Agreement term will be from 1st February 2025 to 31st January 2027, with an additional option to extend by 1st February 2027 to 31st January 2028 and 1st February 2028 to 31st January 2029.

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
50
Criterion 2
Type
price
Description
50

Contract period

Ends
31 Jan 2029, 23:59
Starts
1 Feb 2025, 00:00

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
Staffordshire

Delivery locations

Entry 1
Region
UKG2
Entry 2
Region
UKG2

Additional Classifications

Entry 1
Id
50110000
Scheme
CPV
Description
Repair and maintenance services of motor vehicles and associated equipment
Item 2
Id
2
Related Lot
2

Delivery Location

Description
Staffordshire

Delivery locations

Entry 1
Region
UKG2
Entry 2
Region
UKG2

Additional Classifications

Entry 1
Id
50100000
Scheme
CPV
Description
Repair, maintenance and associated services of vehicles and related equipment

Published documents

Entry 1
Id
economic1
Document Type
economicSelectionCriteria
Entry 2
Id
technical1
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-113701
Name
Stafford Borough Council

Roles

buyer

Address

Region
UKG2
Locality
Stafford
Postal Code
ST16 3AQ
Country Name
United Kingdom
Street Address
Riverway

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
Stafford Borough Council
No Identifier Rationale
notOnAnyRegister

Contact

Name
Laura Kendall
Telephone
+44 1785854656
Organisation 2
Id
GB-FTS-26827
Name
Stafford Borough Council

Roles

reviewBody

Address

Locality
Stafford
Country Name
United Kingdom

Identifier

Legal Name
Stafford Borough Council
Organisation 3
Id
GB-FTS-130891
Name
Stafford Borough Council

Roles

buyer

Address

Region
UKG2
Locality
STAFFORD
Postal Code
ST16 3AQ
Country Name
United Kingdom
Street Address
Riverway

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
Stafford Borough Council
No Identifier Rationale
notOnAnyRegister

Contact

Name
Laura Kendall
Telephone
+44 1785854656
Organisation 4
Id
GB-FTS-697
Name
Staffordshire County Council

Roles

supplier

Address

Region
UKG24
Locality
Stafford
Country Name
United Kingdom

Details

Scale
large

Identifier

Legal Name
Staffordshire County Council
No Identifier Rationale
notOnAnyRegister

Award information

Award 1
Id
001197-2025-1-1
Title
SBC Owned Vehicles exceeding 3.5t GVW
Status
active

Suppliers

Supplier 1
Id
GB-FTS-697
Name
Staffordshire County Council

Related lots

1
Award 2
Id
001197-2025-2-2
Title
SBC Owned Vehicles Under 3.5t GCW
Status
active

Suppliers

Supplier 1
Id
GB-FTS-697
Name
Staffordshire County Council

Related lots

2

Contracts and changes

Entry 1
Id
001197-2025-1-1
Title
SBC Owned Vehicles exceeding 3.5t GVW
Status
active
Award ID
001197-2025-1-1
Date Signed
14 Jan 2025, 00:00

Value

Amount
240,000
Currency
GBP
Entry 2
Id
001197-2025-2-2
Title
SBC Owned Vehicles Under 3.5t GCW
Status
active
Award ID
001197-2025-2-2
Date Signed
14 Jan 2025, 00:00

Value

Amount
240,000
Currency
GBP

Recorded locations

  • Buyer location · STAFFORD · UKG2 · ST16 3AQ · United Kingdom
  • Delivery location · UKG2

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04887a-2025-01-14T14:29:35Zcompiled ·