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PROCUREMENT OPPORTUNITY

M&E, Fabric and Fire Systems Maintenance and Repair for Head Office, Road Bus & River, London Transport Museum and Trams

Transport for London · compiled

Tender information last checkedLast checked 29 Sept 2026, 19:35.

Opportunity overview

A Maintenance Services Contract for the provision of Premises Maintenance Services (Planned Preventative, Reactive maintenance, and Additional Works) This includes, but is not limited to: Mechanical and Electrical, Fabric and Fire Maintenance and Repair for different business areas of TfL.

Classification

  • CPV50700000 — Repair and maintenance services of building installations
  • CPV50500000 — Repair and maintenance services for pumps, valves, taps and metal containers and machinery
  • CPV50600000 — Repair and maintenance services of security and defence materials
  • CPV50710000 — Repair and maintenance services of electrical and mechanical building installations
  • CPV50720000 — Repair and maintenance services of central heating
  • CPV50730000 — Repair and maintenance services of cooler groups
  • CPV50750000 — Lift-maintenance services

Lots

  • A competitive procurement for the award of a single Maintenance Services contract for the provision of M&E, Fabric and Fire Systems Maintenance and Repair Services across four different TfL business units. The proposed contract will be for a period of 5 years with an option to extend for up to a maximum of 2 years. Interested parties registered on Transport for London's SAP Ariba system and requested access to the procurement event. Interested parties were issued the Specification, Performance requirements, and Contract and submitted a Supplier Qualification. Those who were successful in getting through to the next stage were invited to ITT stage.£96.9m

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-048736
Status
complete
Has Recurrence
No
Procurement Method
selective
Main Procurement Category
services
Procurement Method Details
Negotiated procedure with prior call for competition

Legal basis

Id
32014L0025
Scheme
CELEX

Tender Period

Ends
6 Sept 2024, 12:00

Communication

Classification

Id
50700000
Scheme
CPV
Description
Repair and maintenance services of building installations

Submission terms

Languages

en

Bid Validity Period

Duration In Days
360

Submission Method

electronicSubmission
written

Participation Fees

Entry 1
Id
1

Type

document

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
Interested parties must register on Transport for London's SAP Ariba system and then request access to the procurement event. To express an interest for this tender, interested bidders must contact the owner of the Notice via Email to express their interest in the opportunity and complete Ariba registration, if required. Upon completion of registration and confirmation that the bidder has been invited to the Sourcing Event in Ariba, the interested bidder will have unrestricted and full access to the procurement documents, free of charge through their dashboard when they login to Ariba at https://service.ariba.com/Supplier.aw . Economic operators need to complete and submit a response to the relevant procurement documents by the deadline date set out in these documents (Friday 6th September 2024) To register or to check if you are already registered log on to https://service.ariba.com/Supplier.aw . Interested bidders must read the instructions carefully before proceeding with registration and are advised to satisfy themselves that they understand all the requirements of this contract and the procurement exercise before submitting their response. For help on uploading your responses, please refer to https://support.ariba.com/Adapt/Ariba_Network_Supplier_Training. If the problem persists please contact Ariba_Supplier_Enablement@tfl.gov.uk

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
Yes
Has Renewal
Yes
Description
A competitive procurement for the award of a single Maintenance Services contract for the provision of M&E, Fabric and Fire Systems Maintenance and Repair Services across four different TfL business units. The proposed contract will be for a period of 5 years with an option to extend for up to a maximum of 2 years. Interested parties registered on Transport for London's SAP Ariba system and requested access to the procurement event. Interested parties were issued the Specification, Performance requirements, and Contract and submitted a Supplier Qualification. Those who were successful in getting through to the next stage were invited to ITT stage.

Value

Amount
96,885,748
Currency
GBP

Options

Description
Initial 5 year contract with the possibility of a 2 year extension

Renewal

Description
As per the contract terms. Up to a Maximum of 24 months.

Award criteria

Criteria

Criterion 1
Name
Technical Capability
Type
quality
Description
45
Criterion 2
Name
HSQE
Type
quality
Description
10
Criterion 3
Name
Responsible Procurement
Type
quality
Description
10
Criterion 4
Name
Price
Type
cost
Description
35

Contract period

Duration In Days
1,800

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
Head Office Sites, Transport Rest Facilities for staff, depots and other buildings within the Transport for London and TfL subsidiaries network. The services will cover multiple locations throughout Greater London across 4 different business units; Head Office, Road Bus & River, London Transport Museum and London Trams.

Delivery locations

Entry 1
Region
UKI
Entry 2
Region
UKI
Entry 3
Region
UKI

Additional Classifications

Entry 1
Id
50500000
Scheme
CPV
Description
Repair and maintenance services for pumps, valves, taps and metal containers and machinery
Entry 2
Id
50600000
Scheme
CPV
Description
Repair and maintenance services of security and defence materials
Entry 3
Id
50710000
Scheme
CPV
Description
Repair and maintenance services of electrical and mechanical building installations
Entry 4
Id
50720000
Scheme
CPV
Description
Repair and maintenance services of central heating
Entry 5
Id
50730000
Scheme
CPV
Description
Repair and maintenance services of cooler groups
Entry 6
Id
50750000
Scheme
CPV
Description
Lift-maintenance services

Published documents

Entry 1
Id
economic
Document Type
economicSelectionCriteria
Entry 2
Id
technical
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-14777
Name
Transport for London

Roles

buyer

Address

Region
UKI
Locality
LONDON
Postal Code
E201JN
Country Name
United Kingdom
Street Address
5 ENDEAVOUR SQUARE

Details

Classifications

Entry 1
Id
URBAN_RAILWAY_TRAMWAY_TROLLEYBUS_BUS_SERVICES
Scheme
TED_CE_ACTIVITY
Description
Urban railway, tramway, trolleybus or bus services

Identifier

Legal Name
Transport for London
No Identifier Rationale
notOnAnyRegister

Contact

Name
Nicole Ward
Organisation 2
Id
GB-FTS-6187
Name
Transport for London

Roles

reviewBody

Address

Locality
London
Country Name
United Kingdom

Identifier

Legal Name
Transport for London
Organisation 3
Id
GB-FTS-150216
Name
Transport for London

Roles

buyer

Address

Region
UKI
Locality
London
Postal Code
E201JN
Country Name
United Kingdom
Street Address
5 Endeavour Square

Details

Classifications

Entry 1
Id
URBAN_RAILWAY_TRAMWAY_TROLLEYBUS_BUS_SERVICES
Scheme
TED_CE_ACTIVITY
Description
Urban railway, tramway, trolleybus or bus services

Identifier

Id
PHMT-6197-NWNZ
Legal Name
Transport for London
Scheme Entered
Transport for London

Contact

Name
Nicole Ward
Telephone
+44 3432222222

Award information

Award 1
Id
029957-2025-1
Status
active

Related lots

1

Contracts and changes

Entry 1
Id
029957-2025-1
Status
active
Award ID
029957-2025-1
Date Signed
12 May 2025, 00:00

Recorded locations

  • Buyer location · London · UKI · E201JN · United Kingdom
  • Delivery location · UKI

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-048736-2025-06-04T15:18:26+01:00compiled ·