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PROCUREMENT OPPORTUNITY

LB Hillingdon - Supply and Delivery of Grounds Maintenance

London Borough of Hillingdon · compiled

Tender information last checkedLast checked 29 Sept 2026, 19:34.

Opportunity overview

Supply and delivery of machinery for our Grounds Maintenance. This machinery is essential for maintaining the borough's parks, open spaces, and gardens to the highest standards. Additionally, LBH seeks an experienced service provider for the servicing and maintenance of the machinery,ensuring compliance with all relevant industry,manufacturer, and safety standards.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

John Graham Construction Ltd T/A Graham

Match pending…
Contract value
£14.5m
Awarded
Not supplied
Contract signed
14 Sept 2025
Award ID
065776-2025-1
Status
active
Identifier
GB-COH N1003503
Location
Hillsborough, UK, United Kingdom

Farol Ltd

Matched by number
Contract value
£1.4m
Awarded
Not supplied
Contract signed
1 Sept 2025
Award ID
076268-2025-1
Status
active
Identifier
GB-COH 04157398
Location
Thame, UKJ, OX9 2NZ, United Kingdom

Classification

  • CPV16310000 — Mowers
  • CPV16700000 — Tractors
  • CPV16710000 — Pedestrian-controlled agricultural tractors
  • CPV16720000 — Used tractors
  • CPV43325100 — Grounds-maintenance equipment

Lots

  • The London Borough of Hillingdon has awarded a contract for Lot 1, covering the supply and delivery of machinery. The successful supplier will provide machinery that meets the Council's operational and technical requirements, ensuring all equipment complies with relevant industry standards, manufacturer specifications, and statutory health and safety obligations.Value not stated
  • The London Borough of Hillingdon has awarded a contract for the servicing and maintenance of machinery and associated equipment. The appointed supplier will provide planned and reactive maintenance, routine inspections, and all necessary testing to ensure the equipment remains safe, reliable, and fully compliant with relevant industry standards, manufacturer specifications, and statutory health and safety requirements.Value not stated
  • Lease of Machinery (5-year contract) and associated maintenance£3.1m
  • Purchase and associated maintenance£3.1m

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-048719
Status
complete
Has Recurrence
Yes
Procurement Method
open
Main Procurement Category
goods
Procurement Method Details
Open procedure

Covered By

GPA

Amendments

Entry 1
Id
1

Unstructured Changes

Entry 1

Where

Label
Estimated total value
Section
II.1.5

New Value

Text
The total 5-year estimated contract value is £2,848,202.24

Old Value

Text
The total 5-year estimated contract value is £3,050,000.00.

Bid Opening

Date
3 Sept 2024, 13:00

Legal basis

Id
32014L0024
Scheme
CELEX

Lot Details

Maximum Lots Bid Per Supplier
9,999,999

Recurrence

Description
Five years

Expected award period

Starts
3 Sept 2024, 13:00

Tender Period

Ends
3 Sept 2024, 13:00

Contract terms

Performance Terms
As specified in the tender documents

Classification

Id
43325100
Scheme
CPV
Description
Grounds-maintenance equipment

Submission terms

Languages

en

Bid Validity Period

Duration In Days
180

Submission Method

electronicSubmission
written

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
As specified in the tender documents

Applies To

supplier

Lots and requirements

Entry 1
Id
A
Title
Lease of Machinery (5-year contract) and associated maintenance
Status
active
Has Options
No
Has Renewal
No
Description
Lease of ground maintenance and golf course equipment & machinery over a 5 yr period. This to maintain the boroughs' parks, gardens, open spaces and golf courses. Please refer to the full specification requirements within the tender pack via our tender portal,www.capitalesourcing.com

Value

Amount
3,050,000
Currency
GBP

Contract period

Ends
22 Jan 2030, 23:59
Starts
23 Jan 2025, 00:00

Submission terms

Variant Policy
notAllowed
Entry 2
Id
B
Title
Purchase and associated maintenance
Status
active
Has Options
No
Has Renewal
No
Description
Lease of ground maintenance and golf course equipment & machinery over a 5 yr period. This to maintain the boroughs' parks, gardens, open spaces and golf courses Please refer to the full specification requirements within the tender pack via our tender portal,www.capitalesourcing.com Additional information: There is no previous expenditure for purchase therefore, the estimated contract cost is based on previous lease expenditure.

Value

Amount
3,050,000
Currency
GBP

Contract period

Ends
22 Jan 2030, 23:59
Starts
23 Jan 2025, 00:00

Submission terms

Variant Policy
notAllowed
Entry 3
Id
1
Status
cancelled
Has Options
No
Description
The London Borough of Hillingdon has awarded a contract for Lot 1, covering the supply and delivery of machinery. The successful supplier will provide machinery that meets the Council's operational and technical requirements, ensuring all equipment complies with relevant industry standards, manufacturer specifications, and statutory health and safety obligations.

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
50
Criterion 2
Type
price
Description
50
Entry 4
Id
2
Status
cancelled
Has Options
No
Description
The London Borough of Hillingdon has awarded a contract for the servicing and maintenance of machinery and associated equipment. The appointed supplier will provide planned and reactive maintenance, routine inspections, and all necessary testing to ensure the equipment remains safe, reliable, and fully compliant with relevant industry standards, manufacturer specifications, and statutory health and safety requirements.

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
50
Criterion 2
Type
price
Description
50%

Items and delivery

Item 1
Id
A
Related Lot
A

Delivery locations

Entry 1
Region
UKI74

Additional Classifications

Entry 1
Id
16310000
Scheme
CPV
Description
Mowers
Entry 2
Id
16700000
Scheme
CPV
Description
Tractors
Entry 3
Id
16710000
Scheme
CPV
Description
Pedestrian-controlled agricultural tractors
Entry 4
Id
16720000
Scheme
CPV
Description
Used tractors
Entry 5
Id
43325100
Scheme
CPV
Description
Grounds-maintenance equipment
Item 2
Id
B
Related Lot
B

Delivery locations

Entry 1
Region
UKI74

Additional Classifications

Entry 1
Id
16310000
Scheme
CPV
Description
Mowers
Entry 2
Id
16700000
Scheme
CPV
Description
Tractors
Entry 3
Id
43325100
Scheme
CPV
Description
Grounds-maintenance equipment
Item 3
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKI74
Entry 2
Region
UKI74

Additional Classifications

Entry 1
Id
43325100
Scheme
CPV
Description
Grounds-maintenance equipment
Item 4
Id
2
Related Lot
2

Delivery locations

Entry 1
Region
UKI74

Additional Classifications

Entry 1
Id
43325100
Scheme
CPV
Description
Grounds-maintenance equipment

Published documents

Entry 1
Id
economic
Document Type
economicSelectionCriteria
Entry 2
Id
technical
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-2812
Name
London Borough of Hillingdon

Roles

buyer

Address

Region
UKI
Locality
Hillingdon
Postal Code
London
Country Name
United Kingdom
Street Address
London

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
London Borough of Hillingdon

Contact

Organisation 2
Id
GB-FTS-50746
Name
High Court of England & Wales

Roles

reviewBody
mediationBody

Address

Locality
London
Postal Code
WC2A 2LL
Country Name
United Kingdom
Street Address
Royal Courts of Justice, Strand

Identifier

Legal Name
High Court of England & Wales
Organisation 3
Id
GB-FTS-569
Name
Cabinet Office

Roles

reviewContactPoint

Address

Locality
London
Country Name
United Kingdom

Identifier

Legal Name
Cabinet Office
Organisation 4
Id
GB-FTS-141321
Name
London Borough of Hillingdon

Roles

buyer

Address

Region
UKI74
Locality
Uxbridge
Postal Code
UB81UW
Country Name
United Kingdom
Street Address
Civic Centre

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
London Borough of Hillingdon
No Identifier Rationale
notOnAnyRegister

Contact

Organisation 5
Id
GB-COH-N1003503
Name
John Graham Construction Ltd T/A Graham

Roles

supplier

Address

Region
UK
Locality
Hillsborough
Country Name
United Kingdom

Details

Scale
large

Identifier

Id
N1003503
Scheme
GB-COH
Legal Name
John Graham Construction Ltd T/A Graham
Organisation 6
Id
GB-FTS-136
Name
High Court of England and Wales

Roles

reviewBody

Address

Locality
London
Country Name
United Kingdom

Identifier

Legal Name
High Court of England and Wales
Organisation 7
Id
GB-FTS-145853
Name
London Borough of Hillingdon

Roles

buyer

Address

Region
UKI74
Locality
Uxbridge
Postal Code
UB82QU
Country Name
United Kingdom
Street Address
Civic Centre

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
London Borough of Hillingdon
No Identifier Rationale
notOnAnyRegister

Contact

Name
Juliana Gasparette
Organisation 8
Id
GB-COH-04157398
Name
Farol Ltd

Roles

supplier

Address

Region
UKJ
Locality
Thame
Postal Code
OX9 2NZ
Country Name
United Kingdom

Details

Scale
large

Identifier

Id
04157398
Scheme
GB-COH
Legal Name
Farol Ltd

Award information

Award 1
Id
065776-2025-1
Status
active

Suppliers

Supplier 1
Id
GB-COH-N1003503
Name
John Graham Construction Ltd T/A Graham

Related lots

1
Award 2
Id
076268-2025-1
Status
active

Suppliers

Supplier 1
Id
GB-COH-04157398
Name
Farol Ltd

Contracts and changes

Entry 1
Id
065776-2025-1
Status
active
Award ID
065776-2025-1
Date Signed
15 Sept 2025, 00:00

Value

Amount
14,480,843
Currency
GBP
Entry 2
Id
076268-2025-1
Status
active
Award ID
076268-2025-1
Date Signed
2 Sept 2025, 00:00

Value

Amount
1,423,980.6
Currency
GBP

Recorded locations

  • Buyer location · Uxbridge · UKI74 · UB82QU · United Kingdom
  • Delivery location · UKI74

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-048719-2025-11-24T09:02:06Zcompiled ·