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PROCUREMENT OPPORTUNITY

Contract for the Supply, Installation & The Maintenance, Service & Repair of Heavy Catering Canteen Equipment Lots 1 & 2

City & County of Swansea · compiled

Tender information last checkedLast checked 29 Sept 2026, 19:10.

Opportunity overview

Lot 1 - Introduction Swansea Council has over 100 schools. There are also various Social Services sites and Civic buildings that all host commercial Heavy canteen catering equipment. Each individual school has a commercial kitchen with at least three separate pieces of Heavy equipment. Lot 2 - Each school has a minimum of two pieces of commercial refrigeration equipment and the vast majority of sites house a commercial kitchen.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

RACS Limited

Match pending…
Contract value
£706.4k
Awarded
Not supplied
Contract signed
3 Jul 2024
Award ID
075545-2025-1
Status
active
Location
Swansea, UKL18, SA68RD, United Kingdom

RACS Limited

Match pending…
Contract value
£100k
Awarded
Not supplied
Contract signed
3 Jul 2024
Award ID
075545-2025-2
Status
active
Location
Swansea, UKL18, SA68RD, United Kingdom

Classification

  • CPV39220000 — Kitchen equipment, household and domestic items and catering supplies
  • CPV39310000 — Catering equipment
  • CPV39311000 — Light catering equipment
  • CPV39711100 — Refrigerators and freezers
  • CPV39711110 — Refrigerator-freezers
  • CPV39711120 — Freezers
  • CPV39711121 — Chest-type freezers
  • CPV39711122 — Household freezers
  • CPV39711123 — Upright-type freezers
  • CPV39711124 — Industrial freezers
  • CPV55523000 — Catering services for other enterprises or other institutions
  • CPV55524000 — School catering services

Lots

  • Supply, Installation & The Maintenance, Service & Repair of Heavy Catering Canteen EquipmentValue not stated
  • Supply, Delivery, & installation of Refrigerators & FreezersValue not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CCS/23/280
Status
complete
Has Recurrence
Yes
Review Details
The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period will extend to 15 calendar days for communication by non-electronic means. Applicants who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made. Should additional information be required it should be requested of the addressee in section I.1). If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must be brought promptly (generally within 30 days). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Council to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Council to pay a civil financial penalty, and/or order that the duration of the contract be shortened. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Council has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
Procurement Method
open
Main Procurement Category
goods
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
7 May 2024, 12:00

Address

Street Address
eTenderWales

Legal basis

Id
32014L0024
Scheme
CELEX

Lot Details

Maximum Lots Bid Per Supplier
9,999,999

Recurrence

Description
36 months

Expected award period

Starts
7 May 2024, 12:00

Tender Period

Ends
7 May 2024, 12:00

Communication

Contract terms

Performance Terms
Please see tender documents
Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
39310000
Scheme
CPV
Description
Catering equipment

Submission terms

Languages

en
cy

Bid Validity Period

Duration In Days
90

Submission Method

electronicSubmission

Lots and requirements

Entry 1
Id
1
Title
Supply, Installation & The Maintenance, Service & Repair of Heavy Catering Canteen Equipment
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
Swansea Council has over 100 schools. There are also various Social Services sites and Civic buildings that all host commercial Heavy canteen catering equipment. Each individual school has a commercial kitchen with at least three separate pieces of Heavy equipment.

Renewal

Description
36 months

Award criteria

Criteria

Criterion 1
Name
Methodology
Type
quality
Description
40
Criterion 2
Type
price
Description
60

Contract period

Duration In Days
1,080

Submission terms

Variant Policy
notAllowed
Entry 2
Id
2
Title
Supply, Delivery, & installation of Refrigerators & Freezers
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
Swansea Council has over 100 schools within its catchment area. Also, there are various social services which host commercial catering and refrigeration equipment. Each school has a minimum of two pieces of commercial refrigeration equipment and the vast majority of sites house a commercial kitchen.

Renewal

Description
36

Award criteria

Criteria

Criterion 1
Name
Methodology
Type
quality
Description
40
Criterion 2
Type
price
Description
60

Contract period

Duration In Days
1,080

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
Various sites in Swansea

Delivery locations

Entry 1
Region
UKL18
Entry 2
Region
UKL18
Entry 3
Region
UKL18
Entry 4
Region
UKL18

Additional Classifications

Entry 1
Id
39220000
Scheme
CPV
Description
Kitchen equipment, household and domestic items and catering supplies
Entry 2
Id
39310000
Scheme
CPV
Description
Catering equipment
Entry 3
Id
39311000
Scheme
CPV
Description
Light catering equipment
Entry 4
Id
55524000
Scheme
CPV
Description
School catering services
Entry 5
Id
55523000
Scheme
CPV
Description
Catering services for other enterprises or other institutions
Item 2
Id
2
Related Lot
2

Delivery Location

Description
Various Sites in Swansea

Delivery locations

Entry 1
Region
UKL18
Entry 2
Region
UKL18
Entry 3
Region
UKL18
Entry 4
Region
UKL18

Additional Classifications

Entry 1
Id
39711100
Scheme
CPV
Description
Refrigerators and freezers
Entry 2
Id
39711110
Scheme
CPV
Description
Refrigerator-freezers
Entry 3
Id
39711120
Scheme
CPV
Description
Freezers
Entry 4
Id
39711121
Scheme
CPV
Description
Chest-type freezers
Entry 5
Id
39711123
Scheme
CPV
Description
Upright-type freezers
Entry 6
Id
39711124
Scheme
CPV
Description
Industrial freezers
Entry 7
Id
39711122
Scheme
CPV
Description
Household freezers

Published documents

Entry 1
Id
economic
Document Type
economicSelectionCriteria
Entry 2
Id
technical
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-211
Name
City & County of Swansea

Roles

buyer
centralPurchasingBody

Address

Region
UKL18
Locality
Swansea
Postal Code
SA1 3SN
Country Name
United Kingdom
Street Address
Civic Centre

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
City & County of Swansea

Contact

Organisation 2
Id
GB-FTS-111
Name
High Court

Roles

reviewBody

Address

Locality
London
Postal Code
WC2A 2LL
Country Name
United Kingdom
Street Address
Royal Courts of Justice, The Strand

Identifier

Legal Name
High Court

Contact

Telephone
+44 2079477501
Organisation 3
Id
GB-FTS-110017
Name
The City & County of Swansea- Legal, Democratic Services & Business Intelligence

Roles

reviewContactPoint

Address

Locality
SWANSEA
Postal Code
SA5 8DE
Country Name
United Kingdom
Street Address
Oystermouth Road

Identifier

Legal Name
The City & County of Swansea- Legal, Democratic Services & Business Intelligence
Organisation 4
Id
GB-FTS-167073
Name
RACS Limited

Roles

supplier

Address

Region
UKL18
Locality
Swansea
Postal Code
SA68RD
Country Name
United Kingdom
Street Address
Benson Way, Swansea Enterprise Zone

Details

Scale
sme

Identifier

Legal Name
RACS Limited

Award information

Award 1
Id
075545-2025-1
Title
Supply, Installation & The Maintenance, Service & Repair of Heavy Catering Canteen Equipment
Status
active

Suppliers

Supplier 1
Id
GB-FTS-167073
Name
RACS Limited

Related lots

1
Award 2
Id
075545-2025-2
Title
Supply, Delivery, & installation of Refrigerators & Freezers
Status
active

Suppliers

Supplier 1
Id
GB-FTS-167073
Name
RACS Limited

Related lots

2

Contracts and changes

Entry 1
Id
075545-2025-1
Title
Supply, Installation & The Maintenance, Service & Repair of Heavy Catering Canteen Equipment
Status
active
Award ID
075545-2025-1
Date Signed
4 Jul 2024, 00:00

Value

Amount
706,400
Currency
GBP
Entry 2
Id
075545-2025-2
Title
Supply, Delivery, & installation of Refrigerators & Freezers
Status
active
Award ID
075545-2025-2
Date Signed
4 Jul 2024, 00:00

Value

Amount
100,000
Currency
GBP

Recorded locations

  • Buyer location · Swansea · UKL18 · SA1 3SN · United Kingdom
  • Delivery location · UKL18

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04500d-2025-11-20T11:03:45Zcompiled ·