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PROCUREMENT OPPORTUNITY

IWM/2324/DCM/3275: Data Conversion Services - Digitisation Framework Agreement for Imperial War Museums

Imperial War Museums · compiled

Tender information last checkedLast checked 29 Sept 2026, 19:08.

Opportunity overview

This Contract covers the appointment of Service Provider(s) to join a Framework Agreement undertaking the digitisation work based upon the Lots listed below, as part of the Digital Futures project. The digitisation work is broken down into the following Lots: •Lot 1 – Photographic Negative, Prints & Preservation Document Capture •Lot 2 – Videotape Digitisation •Lot 3 – Document Copying •Lot 4 – Sound Digitisation •Lot 5 – 4K Film Digitisation

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

DRAGON POST (WALES) LTD

Match pending…
Shared contract value
£2.8m
Awarded
Not supplied
Contract signed
4 Jul 2024
Suppliers
One of 4 awarded suppliers
Award ID
014118-2025-1
Status
active
Identifier
13056277
Location
Cardiff, UKL, CF3 2GH, United Kingdom

J&J NEGUS LTD T/A GENUS GROUP

Match pending…
Shared contract value
£2.8m
Awarded
Not supplied
Contract signed
4 Jul 2024
Suppliers
One of 4 awarded suppliers
Award ID
014118-2025-1
Status
active
Identifier
1168979
Location
Nuneaton, UK, CV11 6RY, United Kingdom

MAX COMMUNICATIONS LTD

Match pending…
Shared contract value
£2.8m
Awarded
Not supplied
Contract signed
4 Jul 2024
Suppliers
One of 4 awarded suppliers
Award ID
014118-2025-1
Status
active
Identifier
3803572
Location
London, UKI, SE18 6SW, United Kingdom

MEMNON ARCHIVING SERVICES

No match
Shared contract value
£2.8m
Awarded
Not supplied
Contract signed
4 Jul 2024
Suppliers
One of 4 awarded suppliers
Award ID
014118-2025-1
Status
active
Identifier
0438.551.252
Location
Evere, BE, 3B 1140, Belgium

Classification

  • CPV72311100 — Data conversion services

Lots

  • Photographic Negative, Prints & Preservation Document Capture£1.8m
  • Videotape Digitisation£175k
  • Document Copying£175k
  • Sound Digitisation£12k
  • 4K Film Digitisation£30k

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
DCM3275
Status
complete
Has Recurrence
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Bid Opening

Date
5 Apr 2024, 09:00

Legal basis

Id
32014L0024
Scheme
CELEX

Lot Details

Maximum Lots Bid Per Supplier
9,999,999
Maximum Lots Awarded Per Supplier
5

Techniques

Has Framework Agreement
Yes

Framework Agreement

Maximum Participants
9,999,999

Expected award period

Starts
5 Apr 2024, 09:00

Tender Period

Ends
4 Apr 2024, 17:00

Contract terms

Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
72311100
Scheme
CPV
Description
Data conversion services

Submission terms

Languages

en

Submission Method

electronicSubmission
written

Other Requirements

Requires Staff Names And Qualifications
Yes

Lots and requirements

Entry 1
Id
1
Title
Photographic Negative, Prints & Preservation Document Capture
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
Digitisation - Photographic Negative, Prints & Preservation Document Capture. Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/7KDENC9AQ3

Value

Amount
1,750,000
Currency
GBP

Renewal

Description
There is an option to extend the contract for an additional year after the initial four year term.

Award criteria

Criteria

Criterion 1
Type
price

Contract period

Duration In Days
1,440

Submission terms

Variant Policy
notAllowed
Entry 2
Id
2
Title
Videotape Digitisation
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
Videotape Digitisation. Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/7KDENC9AQ3

Value

Amount
175,000
Currency
GBP

Renewal

Description
There will be an option to extend the Agreement by an additional year at the end of the initial contract term.

Award criteria

Criteria

Criterion 1
Type
price

Contract period

Duration In Days
1,440

Submission terms

Variant Policy
notAllowed
Entry 3
Id
3
Title
Document Copying
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
Digitisation - Document Copying. Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/7KDENC9AQ3

Value

Amount
175,000
Currency
GBP

Renewal

Description
There will be an option to extend the Agreement by an additional year at the end of the initial contract term.

Award criteria

Criteria

Criterion 1
Type
price

Contract period

Duration In Days
1,440

Submission terms

Variant Policy
notAllowed
Entry 4
Id
4
Title
Sound Digitisation
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
Sound Digitisation. Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/7KDENC9AQ3

Value

Amount
12,000
Currency
GBP

Renewal

Description
There will be an option to extend the Agreement by an additional year at the end of the initial contract term.

Award criteria

Criteria

Criterion 1
Type
price

Contract period

Duration In Days
1,440

Submission terms

Variant Policy
notAllowed
Entry 5
Id
5
Title
4K Film Digitisation
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
4K Film Digitisation. Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/7KDENC9AQ3

Value

Amount
30,000
Currency
GBP

Renewal

Description
There will be an option to extend the Agreement by an additional year at the end of the initial contract term.

Award criteria

Criteria

Criterion 1
Type
price

Contract period

Duration In Days
1,440

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
UNITED KINGDOM

Delivery locations

Entry 1
Region
UK
Entry 2
Region
UK

Additional Classifications

Entry 1
Id
72311100
Scheme
CPV
Description
Data conversion services
Item 2
Id
2
Related Lot
2

Delivery Location

Description
UNITED KINGDOM

Delivery locations

Entry 1
Region
UK
Entry 2
Region
UK

Additional Classifications

Entry 1
Id
72311100
Scheme
CPV
Description
Data conversion services
Item 3
Id
3
Related Lot
3

Delivery Location

Description
UNITED KINGDOM

Delivery locations

Entry 1
Region
UK
Entry 2
Region
UK

Additional Classifications

Entry 1
Id
72311100
Scheme
CPV
Description
Data conversion services
Item 4
Id
4
Related Lot
4

Delivery Location

Description
UNITED KINGDOM

Delivery locations

Entry 1
Region
UK
Entry 2
Region
UK

Additional Classifications

Entry 1
Id
72311100
Scheme
CPV
Description
Data conversion services
Item 5
Id
5
Related Lot
5

Delivery Location

Description
UNITED KINGDOM

Delivery locations

Entry 1
Region
UK
Entry 2
Region
UK

Additional Classifications

Entry 1
Id
72311100
Scheme
CPV
Description
Data conversion services

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-74547
Name
Imperial War Museums

Roles

buyer
reviewBody

Address

Region
UK
Locality
London
Postal Code
SE1 6HZ
Country Name
United Kingdom
Street Address
IWM London, Lambeth Road

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
08
Scheme
COFOG
Description
Recreation, culture and religion

Identifier

Legal Name
Imperial War Museums

Contact

Name
Procurement and Resources Officer
Telephone
+44 2074165000

Additional Contact Points

Entry 1
Telephone
+44 2074165000
Organisation 2
Id
GB-FTS-143467
Name
MAX COMMUNICATIONS LTD

Roles

supplier

Address

Region
UKI
Locality
London
Postal Code
SE18 6SW
Country Name
United Kingdom
Street Address
2-3 Gunnery Terrace, Royal Arsenal

Details

Scale
large

Identifier

Id
3803572
Legal Name
MAX COMMUNICATIONS LTD
Organisation 3
Id
GB-FTS-143468
Name
J&J NEGUS LTD T/A GENUS GROUP

Roles

supplier

Address

Region
UK
Locality
Nuneaton
Postal Code
CV11 6RY
Country Name
United Kingdom
Street Address
Hammond Close, Warwickshire

Details

Scale
large

Identifier

Id
1168979
Legal Name
J&J NEGUS LTD T/A GENUS GROUP
Organisation 4
Id
GB-FTS-143469
Name
DRAGON POST (WALES) LTD

Roles

supplier

Address

Region
UKL
Locality
Cardiff
Postal Code
CF3 2GH
Country Name
United Kingdom
Street Address
Seren Stiwdios Wales, Wentloog Ave, Rumney

Details

Scale
large

Identifier

Id
13056277
Legal Name
DRAGON POST (WALES) LTD
Organisation 5
Id
GB-FTS-143470
Name
MEMNON ARCHIVING SERVICES

Roles

supplier

Address

Region
BE
Locality
Evere
Postal Code
3B 1140
Country Name
Belgium
Street Address
Kareelovenlaan

Details

Scale
large

Identifier

Id
0438.551.252
Legal Name
MEMNON ARCHIVING SERVICES

Award information

Award 1
Id
014118-2025-1
Status
active

Suppliers

Supplier 1
Id
GB-FTS-143467
Name
MAX COMMUNICATIONS LTD
Supplier 2
Id
GB-FTS-143468
Name
J&J NEGUS LTD T/A GENUS GROUP
Supplier 3
Id
GB-FTS-143469
Name
DRAGON POST (WALES) LTD
Supplier 4
Id
GB-FTS-143470
Name
MEMNON ARCHIVING SERVICES

Contracts and changes

Entry 1
Id
014118-2025-1
Status
active
Award ID
014118-2025-1
Date Signed
5 Jul 2024, 00:00

Value

Amount
2,800,000
Currency
GBP

Recorded locations

  • Buyer location · London · UK · SE1 6HZ · United Kingdom
  • Delivery location · UK

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-044544-2025-04-09T19:05:08+01:00compiled ·