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PROCUREMENT OPPORTUNITY

Facility management software - Life sciences

University of Warwick · compiled

Tender information last checkedLast checked 29 Sept 2026, 19:04.

Opportunity overview

The University of Warwick has a requirement to purchase a Facility Management Software for over 200 instruments, across 12 facilities, and provide an integrated booking system that can be rolled out across multiple platforms simultaneously, alleviate technical manager administrative time, simplify access and enhance visibility of technologies to users and provide auditable financial, training and compliance records. This software will support the Research Technology Platforms (RTPs), Bio-Analytical Shared Resource Laboratories (BioSRLs) and Horticultural Services in the School of Life Sciences (SLS).Please refer to http://in-tendhost.co.uk/universityofwarwick for further information. You will be able to download the full documents from this site. Any queries in relation to this requirement should be directed to the University of Warwick via the correspondence functionality of the In-tend system. Failure to do so may result in queries being excluded from the procedure.The Universi

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Contract value
£21k
Awarded
Not supplied
Contract signed
22 Apr 2025
Award ID
016408-2025-CH-01-24-FACMAN-LS-SB-1
Status
active
Location
Herndon, US, 20171, United States

Classification

  • CPV48000000 — Software package and information systems

Lots

  • The University of Warwick has a requirement to purchase a Facility Management Software for over 200 instruments, across 12 facilities, and provide an integrated booking system that can be rolled out across multiple platforms simultaneously, alleviate technical manager administrative time, simplify access and enhance visibility of technologies to users and provide auditable financial, training and compliance records. This software will support the Research Technology Platforms (RTPs), Bio-Analytical Shared Resource Laboratories (BioSRLs) and Horticultural Services in the School of Life Sciences (SLS).Please refer to http://in-tendhost.co.uk/universityofwarwick for further information. You will be able to download the full documents from this site. Any queries in relation to this requirement should be directed to the University of Warwick via the correspondence functionality of the In-tend system. Failure to do so may result in queries being excluded from the procedure.The University of Warwick is not a contracting authority for the purposes of the Public Contracts Regulations 2015 (as amended) and its procurement activities are not subject to the Public Contracts Regulations 2015 or the obligations under the European Public Procurement Directives, including the European Remedies Directive. Advertisement of any contract in the Official Journal of the European Union or Contracts Finder is at the sole discretion of the University and is undertaken on a voluntary basis with no implied obligation to comply with the procurement legislation.The deadline for submissions is Friday 9th February 2024 at 12pm midday.£85k

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CH-01-24-FACMAN-LS-SB
Status
complete
Has Recurrence
Yes
Procurement Method
open
Main Procurement Category
goods
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
9 Feb 2024, 12:00

Legal basis

Id
32014L0024
Scheme
CELEX

Expected award period

Starts
9 Feb 2024, 12:00

Tender Period

Ends
9 Feb 2024, 12:00

Contract terms

Has Electronic Payment
Yes

Classification

Id
48000000
Scheme
CPV
Description
Software package and information systems

Submission terms

Languages

en

Submission Method

written

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Has Renewal
No
Description
The University of Warwick has a requirement to purchase a Facility Management Software for over 200 instruments, across 12 facilities, and provide an integrated booking system that can be rolled out across multiple platforms simultaneously, alleviate technical manager administrative time, simplify access and enhance visibility of technologies to users and provide auditable financial, training and compliance records. This software will support the Research Technology Platforms (RTPs), Bio-Analytical Shared Resource Laboratories (BioSRLs) and Horticultural Services in the School of Life Sciences (SLS).Please refer to http://in-tendhost.co.uk/universityofwarwick for further information. You will be able to download the full documents from this site. Any queries in relation to this requirement should be directed to the University of Warwick via the correspondence functionality of the In-tend system. Failure to do so may result in queries being excluded from the procedure.The University of Warwick is not a contracting authority for the purposes of the Public Contracts Regulations 2015 (as amended) and its procurement activities are not subject to the Public Contracts Regulations 2015 or the obligations under the European Public Procurement Directives, including the European Remedies Directive. Advertisement of any contract in the Official Journal of the European Union or Contracts Finder is at the sole discretion of the University and is undertaken on a voluntary basis with no implied obligation to comply with the procurement legislation.The deadline for submissions is Friday 9th February 2024 at 12pm midday.

Value

Amount
85,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
price

Contract period

Duration In Days
1,080

Submission terms

Variant Policy
allowed
Electronic Catalogue Policy
required

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKG33
Entry 2
Region
UKG33

Additional Classifications

Entry 1
Id
48000000
Scheme
CPV
Description
Software package and information systems

Published documents

Entry 1
Id
economic
Document Type
economicSelectionCriteria
Entry 2
Id
technical
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-102327
Name
University of Warwick

Roles

buyer

Address

Region
UKG33
Locality
Coventry
Country Name
United Kingdom
Street Address
CV4 8UW

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
09
Scheme
COFOG
Description
Education

Identifier

Id
RC000678
Legal Name
University of Warwick

Contact

Organisation 2
Id
GB-FTS-2444
Name
University of Warwick

Roles

reviewBody

Address

Locality
Coventry
Country Name
United Kingdom

Identifier

Legal Name
University of Warwick
Organisation 3
Id
GB-FTS-144792
Name
Idea Elan LLC

Roles

supplier

Address

Region
US
Locality
Herndon
Postal Code
20171
Country Name
United States
Street Address
13800 Coppermine Rd, Herndon, VA 20171, USA

Details

Scale
sme

Identifier

Legal Name
Idea Elan LLC

Award information

Award 1
Id
016408-2025-CH-01-24-FACMAN-LS-SB-1
Title
Facility management software - Life sciences
Status
active

Suppliers

Supplier 1
Id
GB-FTS-144792
Name
Idea Elan LLC

Related lots

1

Contracts and changes

Entry 1
Id
016408-2025-CH-01-24-FACMAN-LS-SB-1
Title
Facility management software - Life sciences
Status
active
Award ID
016408-2025-CH-01-24-FACMAN-LS-SB-1
Date Signed
23 Apr 2025, 00:00

Value

Amount
21,000
Currency
GBP

Recorded locations

  • Buyer location · Coventry · UKG33 · United Kingdom
  • Delivery location · UKG33

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-042c8a-2025-04-23T10:08:52+01:00compiled ·