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PROCUREMENT OPPORTUNITY

AI Transcription Tool

Swindon Borough Council · compiled

Tender information last checkedLast checked 29 Sept 2026, 19:03.

Opportunity overview

Contract award notice for the provision of an AI Transcription Tool to support administrative tasks across the council, for an initial contract term of 12 months estimated to start on 13 February 2025. From the end of the initial period, the council has an option to extend the contract for a further 6 periods of 12 months. Total potential term 7 years. We expect to use 31,912 hours per year, however, this volume is not guaranteed. The initial 12 month term of the Contract is an estimated value between £80,000.00 and £300,000.00. The estimated value of the option to extend for a 12 month period is £80,000.00 and £300,000.00. The estimated potential total contract period of 7 years shall be between £560,000.00 and £2,100,000.00.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Beam Up Ltd

Matched by exact name
Contract value
£2.1m
Awarded
Not supplied
Contract signed
29 Jan 2025
Award ID
007302-2025-1
Status
active
Location
London, UKK14, E2 8JF, United Kingdom

Challoch Energy

No match
Contract value
£450k
Awarded
Not supplied
Contract signed
11 Mar 2024
Award ID
013862-2024-B886-1
Status
active
Location
Overijse, BE24, 3090, Belgium

Classification

  • CPV72268000 — Software supply services
  • CPV72212000 — Programming services of application software
  • CPV72262000 — Software development services
  • CPV72263000 — Software implementation services

Lots

  • Contract award notice for the provision of an AI Transcription Tool to support administrative tasks across the council, for an initial contract term of 12 months estimated to start on 13 February 2025. From the end of the initial period, the council has an option to extend the contract for a further 6 periods of 12 months. Total potential term 7 years. We expect to use 31,912 hours per year, however, this volume is not guaranteed. The initial 12 month term of the Contract is an estimated value between £80,000.00 and £300,000.00. The estimated value of the option to extend for a 12 month period is £80,000.00 and £300,000.00. The estimated potential total contract period of 7 years shall be between £560,000.00 and £2,100,000.00.£250k

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
DN748747
Status
complete
Has Recurrence
No
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Amendments

Entry 1
Id
1
Description
Estimated value Please note the estimated value should be 450,000 GBP. The original value of the contract will be 250,000 GBP but there is an optional extension (if funding becomes available of 200,000 GBP)

Bid Opening

Date
29 Jan 2024, 13:00

Legal basis

Id
32014L0024
Scheme
CELEX

Expected award period

Starts
29 Jan 2024, 13:00

Tender Period

Ends
29 Jan 2024, 12:00

Classification

Id
72268000
Scheme
CPV
Description
Software supply services

Submission terms

Languages

en
cy

Submission Method

electronicSubmission

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
Yes
Has Renewal
No
Description
Contract award notice for the provision of an AI Transcription Tool to support administrative tasks across the council, for an initial contract term of 12 months estimated to start on 13 February 2025. From the end of the initial period, the council has an option to extend the contract for a further 6 periods of 12 months. Total potential term 7 years. We expect to use 31,912 hours per year, however, this volume is not guaranteed. The initial 12 month term of the Contract is an estimated value between £80,000.00 and £300,000.00. The estimated value of the option to extend for a 12 month period is £80,000.00 and £300,000.00. The estimated potential total contract period of 7 years shall be between £560,000.00 and £2,100,000.00.

Value

Amount
250,000
Currency
GBP

Options

Description
The initial contract term of 12 months estimated to start on 13 February 2025. From the end of the initial period, the council has an option to extend the contract for a further 6 periods of 12 months. Total potential term 7 years. We expect to use 31,912 hours per year, however, this volume is not guaranteed.

Award criteria

Criteria

Criterion 1
Name
Q6.1.1a - Functional Capabilities
Type
quality
Description
9%
Criterion 2
Name
Q6.1.1b - Non-functional capabilities
Type
quality
Description
9%
Criterion 3
Name
Q6.1.1c - Customisation options
Type
quality
Description
9%
Criterion 4
Name
Q6.1.1d - Offline capabilities
Type
quality
Description
8%
Criterion 5
Name
Q6.1.2a - Security
Type
quality
Description
5%
Criterion 6
Name
Q6.1.2b - Privacy
Type
quality
Description
5%
Criterion 7
Name
Q6.1.2c - Compliance
Type
quality
Description
10%
Criterion 8
Name
Q6.1.3a - Implementation
Type
quality
Description
6%
Criterion 9
Name
Q6.1.3b - Training
Type
quality
Description
7%
Criterion 10
Name
Q6.1.3c - Support
Type
quality
Description
7%
Criterion 11
Name
Q6.1.4a - Reporting and analytics
Type
quality
Description
5%
Criterion 12
Name
Q6.1.5a - Social Value
Type
quality
Description
10%
Criterion 13
Type
price
Description
10%

Contract period

Ends
31 Dec 2024, 23:59
Starts
19 Feb 2024, 00:00

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
County borough of Bridgend

Delivery locations

Entry 1
Region
UKL17
Entry 2
Region
UKL17
Entry 3
Region
UKK14

Additional Classifications

Entry 1
Id
72262000
Scheme
CPV
Description
Software development services
Entry 2
Id
72212000
Scheme
CPV
Description
Programming services of application software
Entry 3
Id
72263000
Scheme
CPV
Description
Software implementation services

Published documents

Entry 1
Id
economic
Document Type
economicSelectionCriteria
Entry 2
Id
technical
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-714
Name
Bridgend County Borough Council

Roles

buyer

Address

Region
UKL17
Locality
Bridgend
Postal Code
CF31 4WB
Country Name
United Kingdom
Street Address
Bridgend County Borough Council, Procurement Unit, Civic Offices, Angel Street

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
Bridgend County Borough Council

Contact

Telephone
+44 1656642596
Organisation 2
Id
GB-FTS-111
Name
High Court

Roles

reviewBody

Address

Locality
London
Postal Code
WC2A 2LL
Country Name
United Kingdom
Street Address
Royal Courts of Justice, The Strand

Identifier

Legal Name
High Court

Contact

Telephone
+44 2079477501
Organisation 3
Id
GB-FTS-112389
Name
Bridgend council

Roles

buyer
centralPurchasingBody

Address

Region
UKL17
Locality
Bridgend
Postal Code
CF31 4WB
Country Name
United Kingdom
Street Address
Bridgend County Borough Council, Procurement Unit, Civic Offices, Angel Street

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
Bridgend council

Contact

Name
Rachel Jones
Telephone
+44 1656642596
Organisation 4
Id
GB-FTS-112390
Name
Challoch Energy

Roles

supplier

Address

Region
BE24
Locality
Overijse
Postal Code
3090
Country Name
Belgium
Street Address
Dennenboslaan 26

Details

Scale
large

Identifier

Legal Name
Challoch Energy

Contact

Telephone
+44 003226336961
Organisation 5
Id
GB-FTS-24416
Name
Swindon Borough Council

Roles

buyer

Address

Region
UKK14
Locality
Swindon
Postal Code
SN1 2JH
Country Name
United Kingdom
Street Address
Civic Offices, Euclid Street

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
Swindon Borough Council

Contact

Name
Mr Russell Mercer
Telephone
+44 1793463000
Organisation 6
Id
GB-FTS-107877
Name
Beam Up Ltd

Roles

supplier

Address

Region
UKK14
Locality
London
Postal Code
E2 8JF
Country Name
United Kingdom
Street Address
Senna Building, Gorsuch Place

Details

Scale
sme

Identifier

Legal Name
Beam Up Ltd
Organisation 7
Id
GB-FTS-23605
Name
Swindon Borough Council

Roles

reviewBody

Address

Locality
Swindon
Postal Code
SN1 2JH
Country Name
United Kingdom

Identifier

Legal Name
Swindon Borough Council

Award information

Award 1
Id
013862-2024-B886-1
Status
active

Suppliers

Supplier 1
Id
GB-FTS-112390
Name
Challoch Energy

Related lots

1
Award 2
Id
007302-2025-1
Status
active

Suppliers

Supplier 1
Id
GB-FTS-107877
Name
Beam Up Ltd

Related lots

1

Contracts and changes

Entry 1
Id
013862-2024-B886-1
Status
active
Award ID
013862-2024-B886-1
Date Signed
11 Mar 2024, 00:00

Value

Amount
450,000
Currency
GBP
Entry 2
Id
007302-2025-1
Status
active
Award ID
007302-2025-1
Date Signed
29 Jan 2025, 00:00

Value

Amount
2,100,000
Currency
GBP

Recorded locations

  • Buyer location · Swindon · UKK14 · SN1 2JH · United Kingdom
  • Delivery location · UKK14
  • Delivery location · UKL17

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0429e5-2025-02-26T14:32:38Zcompiled ·