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PROCUREMENT OPPORTUNITY

Cashless Catering and Online Payment Solution

Aberdeenshire Council · compiled

Tender information last checkedLast checked 29 Sept 2026, 19:03.

Opportunity overview

The aim of this tender was to procure a Cashless Catering and Online Payment Solution in accordance with the Statement of Requirements, for use by School Catering and Education and Children’s Services (ECS). Aberdeenshire Council currently has two separate contracts in place for a cashless catering and online payment solution that are nearing expiry. The Catering Service must ensure it has an appropriate solution in place that will continue to provide a front of house service and also to generate the accurate critical data that is required to run reports for data analysis that will help the Service to continue to operate efficiently. There is also a desire to push more payments online to stop the need for cash handling that is presently undertaken by staff and reduce the associated risks with those processes.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

CRB Cunninghams Limited

Matched by exact name
Contract value
£435k
Awarded
Not supplied
Contract signed
28 Feb 2025
Award ID
007794-2025-1
Status
active
Location
Loanhead, UK, EH20 9LZ, United Kingdom

Classification

  • CPV72000000 — IT services: consulting, software development, Internet and support
  • CPV48000000 — Software package and information systems
  • CPV48100000 — Industry specific software package
  • CPV48110000 — Point of sale (POS) software package

Lots

  • The aim of this tender was to procure a Cashless Catering and Online Payment Solution in accordance with the Statement of Requirements, for use by School Catering and Education and Children’s Services (ECS). Additional information: If any mandatory (Must-Have) requirements cannot be met, the supplier should not proceed with the tender. Should a supplier continue with their bid without meeting all mandatory requirements, the Council reserves the right to disqualify on the basis of non-compliance.£675k

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
000-DHKP4388
Status
complete
Has Recurrence
No
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Amendments

Entry 1
Id
1
Description
Deadline extended to allow time for bidders to review question responses

Unstructured Changes

Entry 1

Where

Label
Time limit
Section
IV.2.2

New Value

Date
31 Jan 2024, 17:00

Old Value

Date
26 Jan 2024, 12:00
Entry 2

Where

Label
Conditions for opening of tenders
Section
IV.2.7

New Value

Date
31 Jan 2024, 17:00

Old Value

Date
26 Jan 2024, 12:00

Bid Opening

Date
26 Jan 2024, 12:00
Description
The tender documents will be opened in accordance with the procedures under the Council's Scheme of Governance

Legal basis

Id
32014L0024
Scheme
CELEX

Expected award period

Starts
26 Jan 2024, 12:00

Tender Period

Ends
26 Jan 2024, 12:00

Contract terms

Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
72000000
Scheme
CPV
Description
IT services: consulting, software development, Internet and support

Submission terms

Languages

en

Bid Validity Period

Duration In Days
120

Submission Method

electronicSubmission

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
As per ITT documentation

Applies To

supplier
Criterion 2
Type
economic
Minimum
The Council will use Creditsafe to assist in its determination of the organisations financial status and risk. Where the credit score reflects moderate (30-50) or high risk (21-29) the Council shall seek further financial information required to satisfy the suitability of the Tenderer to undertake a contract of this size, the Council reserves the right to disqualify the Tenderer should they be unable to satisfy this requirement. Tenderers will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. Sub-Contractors will also be required to complete an SPD as detailed in Public Contract Scotland Portal.
Description
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below: Employers liability - statutory minimum 5 million GBP, each and every claim and in the aggregate Public and products liability - minimum 5 million GBP, each and every claim and in the aggregate Professional indemnity - minimum 1 million GBP in respect of any one claim and in the aggregate

Applies To

supplier
Criterion 3
Type
technical
Description
Tenderers will be required to provide 3 examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in the Procurement Documents and SPD (Scotland).

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
The aim of this tender was to procure a Cashless Catering and Online Payment Solution in accordance with the Statement of Requirements, for use by School Catering and Education and Children’s Services (ECS). Additional information: If any mandatory (Must-Have) requirements cannot be met, the supplier should not proceed with the tender. Should a supplier continue with their bid without meeting all mandatory requirements, the Council reserves the right to disqualify on the basis of non-compliance.

Value

Amount
675,000
Currency
GBP

Renewal

Description
The Council shall have the sole option of extending the contract for a further period (or periods) of up to two (2) years

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
50
Criterion 2
Type
price
Description
50

Contract period

Duration In Days
1,080

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
Aberdeenshire

Delivery locations

Entry 1
Region
UKM50
Entry 2
Region
UKM50

Additional Classifications

Entry 1
Id
48000000
Scheme
CPV
Description
Software package and information systems
Entry 2
Id
48100000
Scheme
CPV
Description
Industry specific software package
Entry 3
Id
48110000
Scheme
CPV
Description
Point of sale (POS) software package

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-756
Name
Aberdeenshire Council

Roles

buyer

Address

Region
UKM50
Locality
Aberdeen
Postal Code
AB16 5GB
Country Name
United Kingdom
Street Address
Woodhill House, Westburn Road

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
Aberdeenshire Council

Contact

Name
Angela Cook
Telephone
+44 1467530600
Organisation 2
Id
GB-FTS-3435
Name
Aberdeen Sherriff Court

Roles

reviewBody

Address

Locality
Aberdeen
Country Name
United Kingdom
Street Address
Union Street

Identifier

Legal Name
Aberdeen Sherriff Court
Organisation 3
Id
GB-FTS-122991
Name
CRB Cunninghams Limited

Roles

supplier

Address

Region
UK
Locality
Loanhead
Postal Code
EH20 9LZ
Country Name
United Kingdom
Street Address
32 Dryden Road, Units 1-9, Bilston Glen

Details

Scale
sme

Identifier

Legal Name
CRB Cunninghams Limited

Award information

Award 1
Id
007794-2025-1
Status
active

Suppliers

Supplier 1
Id
GB-FTS-122991
Name
CRB Cunninghams Limited

Related lots

1

Contracts and changes

Entry 1
Id
007794-2025-1
Status
active
Award ID
007794-2025-1
Date Signed
28 Feb 2025, 00:00

Value

Amount
435,000
Currency
GBP

Recorded locations

  • Buyer location · Aberdeen · UKM50 · AB16 5GB · United Kingdom
  • Delivery location · UKM50

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-042950-2025-03-04T11:22:53Zcompiled ·