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PROCUREMENT OPPORTUNITY

Fire Alarm Support Contractor

Swindon Borough Council · awardUpdate, contractUpdate

Tender information last checkedLast checked 23 Sept 2026, 22:05.

Opportunity overview

The Council has experienced a number of unforeseen fire alarm repairs during the initial 2 year contract period. We are now actively progressing the re-procurement of the fire alarm support contract, and will ensure there is a greater provision within the new contract for repairs. To ensure continuity of service and allow sufficient time for a new tender process to be undertaken, it is necessary to extend the contract to ensure this statutory service is still able to be undertaken. The contract had a clause within it for pricing to be fixed for 12 months then the price shall be calculated in accordance with the percentage increase or decrease against the previous September’s Retail Price Index (excluding mortgages), published by the Office for National Statistics. Based on this the year 2 value for the contract increases from £63,410.00 to £64,678.20 based on the 2% RPIX value of September 2024 The year 3 value for the contract increases until £67,524.04 based on the 4.4% RPIX value of September 2025. The year 3 value has also been based on the 4.4% RPIX increase of September 2025 which increases to £70,495.10. The total contract value including RPIX increases if £266,107.34 The contract value if all extensions are utilised is £266,107.34. Swindon Borough Council are increasing this value up to £292,718.07 (10% increase on the initial contract value) contract spend. This allow the department to remain compliant with its statutory obligations whilst the new tender process is undertaken.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

T.H. White Limited

Matched by normalised name
Contract value
£292.7k
Awarded
Not supplied
Contract signed
19 Feb 2024
Award ID
085337-2026-1-1
Status
active
Location
Devizes, UKK15, SN10 3EA, United Kingdom

Classification

  • CPV51700000 — Installation services of fire protection equipment
  • CPV31625200 — Fire-alarm systems
  • CPV45312100 — Fire-alarm system installation work

Lots

  • Fire Alarm Support ContractorValue not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
DN698152
Main Procurement Category
services

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Scheme
CPV
Id
51700000
Description
Installation services of fire protection equipment

Techniques

Framework Agreement

Period Rationale
The initial contract term is for 2 years with an option to extend for a further 2 years for a potential total contract term of 4 years

Lots and requirements

Entry 1
Id
1
Title
Fire Alarm Support Contractor
Description
Swindon Borough Council has engaged with a service provider for the provision of a fire alarm support contractor to complete testing on our complex fire alarm systems, including planned and reactive maintenance. Repair support on fire systems to support our in-house team, as well as emergency out of hours support for all fire alarm systems, this includes both conventional types and addressable systems located within all buildings owned and managed by Swindon Borough Council

Contract period

Duration In Days
1,440

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
31625200
Description
Fire-alarm systems
Entry 2
Scheme
CPV
Id
45312100
Description
Fire-alarm system installation work

Delivery locations

Entry 1
Region
UKK14

Buyer, suppliers and contacts

Organisation 1
Name
Swindon Borough Council
Id
GB-FTS-763

Identifier

Legal Name
Swindon Borough Council

Address

Street Address
Swindon Borough Council, Civic Offices, Euclid Street
Locality
Swindon
Region
UKK14
Postal Code
SN1 2JH
Country Name
United Kingdom

Contact

Name
Ms Jodie Wakefield

Roles

buyer

Details

Organisation 2
Name
T.H. White Limited
Id
GB-FTS-186491

Identifier

Legal Name
T.H. White Limited

Address

Street Address
Nursteed Road
Locality
Devizes
Region
UKK15
Postal Code
SN10 3EA
Country Name
United Kingdom

Roles

supplier

Details

Scale
large
Organisation 3
Name
T.H. White Limited
Id
GB-FTS-186492

Identifier

Legal Name
T.H. White Limited

Address

Street Address
Nursteed Road
Locality
Devizes
Region
UKK15
Postal Code
SN1 2JH
Country Name
United Kingdom

Roles

supplier

Details

Scale
large
Organisation 4
Name
Swindon Borough Council
Id
GB-FTS-29738

Identifier

Legal Name
Swindon Borough Council

Address

Street Address
Euclid Street
Locality
Swindon
Postal Code
SN1 2JH
Country Name
United Kingdom

Roles

reviewBody

Award information

Award 1
Id
085337-2026-1-1
Status
active

Related lots

1

Suppliers

Supplier 1
Id
GB-FTS-186491
Name
T.H. White Limited
Supplier 2
Id
GB-FTS-186492
Name
T.H. White Limited

Contracts and changes

Entry 1
Id
085337-2026-1-1
Award ID
085337-2026-1-1
Status
active
Date Signed
19 Feb 2024, 00:00
Period Rationale
24 months contract with the option to extend for a further 24 months

Items

Item 1
Id
1
Title
Fire Alarm Support Contractor
Related Lot
1

Classification

Scheme
CPV
Id
31625200
Description
Fire-alarm systems

Additional Classifications

Entry 1
Scheme
CPV
Id
45312100
Description
Fire-alarm system installation work

Delivery locations

Entry 1
Region
UKK14

Value

Amount
292,718.07
Currency
GBP

Period

Duration In Days
1,440

Amendments

Entry 1
Id
1
Description
The Council has experienced a number of unforeseen fire alarm repairs during the initial 2 year contract period. We are now actively progressing the re-procurement of the fire alarm support contract, and will ensure there is a greater provision within the new contract for repairs. To ensure continuity of service and allow sufficient time for a new tender process to be undertaken, it is necessary to extend the contract to ensure this statutory service is still able to be undertaken. The contract had a clause within it for pricing to be fixed for 12 months then the price shall be calculated in accordance with the percentage increase or decrease against the previous September’s Retail Price Index (excluding mortgages), published by the Office for National Statistics. Based on this the year 2 value for the contract increases from £63,410.00 to £64,678.20 based on the 2% RPIX value of September 2024 The year 3 value for the contract increases until £67,524.04 based on the 4.4% RPIX value of September 2025. The year 3 value has also been based on the 4.4% RPIX increase of September 2025 which increases to £70,495.10. The total contract value including RPIX increases if £266,107.34 The contract value if all extensions are utilised is £266,107.34. Swindon Borough Council are increasing this value up to £292,718.07 (10% increase on the initial contract value) contract spend. This allow the department to remain compliant with its statutory obligations whilst the new tender process is undertaken.
Rationale
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee. The Public Contracts Regulations (PCR) 2015 set out the conditions for how contract modifications can lawfully be applied under Regulation 72. The grounds proposed for progressing this modification is under Regulation 72 (1) (f) and 72 (5), As well as 72 (7) with regards to using the RPIX figures within the modification. An increased number of repairs were required with fire alarms during the contract duration mainly within the corporate estate 72 (1) (f) - where paragraph (5) applies. 72 (5) This paragraph applies where the value of the modification is below both of the following values:— (a)the relevant threshold mentioned in regulation 5, and (b)10% of the initial contract value for service and supply contracts and 15% of the initial contract value for works contracts, Justification: The contract modification does not exceed 10% of the initial contract value and does not alter the overall nature of the contract. 72 (7) (7) For the purpose of the calculation of— (a)the price mentioned in paragraph (1)(b) and (c), and (b)the values mentioned in paragraph (5)(b), the updated figure shall be the reference figure when the contract includes an indexation clause. Justification: The increase in price includes RPIX increases against the previous Septembers figures. The contract will expire when the new contract is awarded rather than at the end of the full 2 year extension period.

Recorded locations

  • Buyer location · Swindon · UKK14 · SN1 2JH · United Kingdom
  • Delivery location · UKK14

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 085337-2026awardUpdate, contractUpdate ·