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PROCUREMENT OPPORTUNITY

Computer Aided Facilities Management (CAFM)

University of Ulster · compiled

Tender information last checkedLast checked 29 Sept 2026, 18:59.

Opportunity overview

Computer Aided Facilities Management (CAFM)

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Invida Limited

Matched by exact name
Contract value
£979.5k
Awarded
Not supplied
Contract signed
6 May 2025
Award ID
019643-2025-project_27270-1
Status
active
Identifier
10223226
Location
Stratford Upon Avon, UK, CV37 7GZ, United Kingdom

Classification

  • CPV48000000 — Software package and information systems
  • CPV48420000 — Facilities management software package and software package suite
  • CPV48421000 — Facilities management software package
  • CPV72514000 — Computer facilities management services

Lots

  • Ulster University requires a Computer Aided Facility Management (CAFM) System to replace the current incumbent CAFM and space management systems, the System must be compatible with the University technical infrastructure. The Provider will supply and maintain a CAFM System that will be used across all four University campuses in Northern Ireland, including but not limited to the following: • Computer Aided Facilities Management (CAFM). • Space management system. • Cloud-based solution. • Licences for University employees and Contractors. • Implementation. • Training. • Software support and maintenance. • Students licences - option for Contract Years 6 to 10. Additional information: The estimated total value stated above in Section II.1.7 includes the initial five year contract period and the option to extend the contract for any periods up to and including 60 months.£800k

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
project_27270
Status
complete
Has Recurrence
No
Review Details
The University incorporated a minimum 10 calendar days standstill period at the point information on award of the contract was communicated to all tenderers. The standstill period provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).
Procurement Method
open
Main Procurement Category
goods
Procurement Method Details
Open procedure

Covered By

GPA

Amendments

Entry 1
Id
2

Unstructured Changes

Entry 1

Where

Label
Time limit for receipt of tenders or requests to participate
Section
IV.2.2

New Value

Date
26 Feb 2025, 15:00

Old Value

Date
19 Feb 2025, 15:00

Bid Opening

Date
19 Feb 2025, 15:00

Legal basis

Id
32014L0024
Scheme
CELEX

Expected award period

Starts
19 Feb 2025, 15:00

Tender Period

Ends
19 Feb 2025, 15:00

Communication

Future Notice Date
18 Dec 2023, 00:00

Classification

Id
48000000
Scheme
CPV
Description
Software package and information systems

Submission terms

Languages

en

Bid Validity Period

Duration In Days
270

Submission Method

electronicSubmission
written

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
As stated in the procurement documents.

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
Yes
Has Renewal
No
Description
Ulster University requires a Computer Aided Facility Management (CAFM) System to replace the current incumbent CAFM and space management systems, the System must be compatible with the University technical infrastructure. The Provider will supply and maintain a CAFM System that will be used across all four University campuses in Northern Ireland, including but not limited to the following: • Computer Aided Facilities Management (CAFM). • Space management system. • Cloud-based solution. • Licences for University employees and Contractors. • Implementation. • Training. • Software support and maintenance. • Students licences - option for Contract Years 6 to 10. Additional information: The estimated total value stated above in Section II.1.7 includes the initial five year contract period and the option to extend the contract for any periods up to and including 60 months.

Value

Amount
800,000
Currency
GBP

Options

Description
It is anticipated the contract will be for five (5) years initially, with an option to extend for any periods up to and including sixty (60) months. There is an option for provision of Student licences for Contract Years 6-10.

Award criteria

Criteria

Criterion 1
Name
CAFM Mandatory Requirements
Type
quality
Description
Pass/Fail
Criterion 2
Name
Mobilisation and Implementation
Type
quality
Description
10
Criterion 3
Name
Contract Management and Support
Type
quality
Description
5
Criterion 4
Name
Training
Type
quality
Description
5
Criterion 5
Name
Digital Services Requirements
Type
quality
Description
5
Criterion 6
Name
CAFM Desirable Requirements
Type
quality
Description
15
Criterion 7
Name
CAFM System Demonstration
Type
quality
Description
25
Criterion 8
Type
price
Description
35

Contract period

Duration In Days
1,800

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
Ulster University campuses in Northern Ireland at Belfast, Coleraine, Derry~Londondery and Jordanstown Sports Village.

Delivery locations

Entry 1
Region
UKN0
Entry 2
Region
UKN
Entry 3
Region
UKN
Entry 4
Region
UKN

Additional Classifications

Entry 1
Id
48420000
Scheme
CPV
Description
Facilities management software package and software package suite
Entry 2
Id
48421000
Scheme
CPV
Description
Facilities management software package
Entry 3
Id
72514000
Scheme
CPV
Description
Computer facilities management services

Published documents

Entry 1
Id
economic
Document Type
economicSelectionCriteria
Entry 2
Id
technical
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-14372
Name
University of Ulster

Roles

buyer

Address

Region
UKN
Locality
Coleraine
Postal Code
BT52 1SA
Country Name
United Kingdom
Street Address
Block X Room X031, Cromore Road

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
09
Scheme
COFOG
Description
Education

Identifier

Legal Name
University of Ulster

Contact

Name
Donal Quinn
Telephone
+44 2870123456
Organisation 2
Id
GB-FTS-1400
Name
University of Ulster

Roles

buyer

Address

Region
UKN
Locality
Coleraine
Postal Code
BT52 1SA
Country Name
United Kingdom
Street Address
Block X Room X031, Cromore Road

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
09
Scheme
COFOG
Description
Education

Identifier

Id
NIC100166
Legal Name
University of Ulster

Contact

Telephone
+44 2870123456
Organisation 3
Id
GB-FTS-1401
Name
High Court of Justice in Northern Ireland

Roles

reviewBody

Address

Locality
Belfast
Postal Code
BT1 3JY
Country Name
United Kingdom
Street Address
Royal Courts of Justice, Chichester Street

Identifier

Legal Name
High Court of Justice in Northern Ireland
Organisation 4
Id
GB-FTS-147099
Name
Invida Limited

Roles

supplier

Address

Region
UK
Locality
Stratford Upon Avon
Postal Code
CV37 7GZ
Country Name
United Kingdom
Street Address
Celixir House, Stratford Business & Technology Park, Innovation Way

Details

Scale
large

Identifier

Id
10223226
Legal Name
Invida Limited

Award information

Award 1
Id
019643-2025-project_27270-1
Title
Computer Aided Facilities Management (CAFM)
Status
active

Suppliers

Supplier 1
Id
GB-FTS-147099
Name
Invida Limited

Related lots

1

Contracts and changes

Entry 1
Id
019643-2025-project_27270-1
Title
Computer Aided Facilities Management (CAFM)
Status
active
Award ID
019643-2025-project_27270-1
Date Signed
7 May 2025, 00:00

Value

Amount
979,545.06
Currency
GBP

Recorded locations

  • Buyer location · Coleraine · UKN · BT52 1SA · United Kingdom
  • Delivery location · UKN
  • Delivery location · UKN0

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-040d2d-2025-05-08T11:16:47+01:00compiled ·