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PROCUREMENT OPPORTUNITY

Winter Festivals

The City of Edinburgh Council · compiled

Tender information last checkedLast checked 29 Sept 2026, 18:57.

Opportunity overview

Award of Contract for the Provision of Event Services for Edinburgh’s Winter Festivals (Edinburgh’s Hogmanay Festival and Edinburgh’s Christmas) These Festivals offer a rich and varied programme of activities, events, attractions and celebrations designed to provide magical experiences for visitors and residents alike. This requirement is being published under the Light Touch Regime

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Unique Assembly Ltd

Match pending…
Contract value
£3.2m
Awarded
Not supplied
Contract signed
30 Jan 2025
Award ID
003423-2025-1
Status
active
Location
Edinburgh, UKM75, EH8 9SU, United Kingdom

Classification

  • CPV79952000 — Event services

Lots

  • Historically, Edinburgh’s Christmas has taken place over a six-week period from around the third weekend in November to around the 6th of January, at locations in and around the city centre. Previous activities have included a market offer, fairground, family attractions and an ice rink. Edinburgh’s Hogmanay Festival is an internationally renowned New Year event. Edinburgh’s Hogmanay Festival has been a 3-day event centred around celebrations on 31st December. The Festival provides unrivalled promotion for the city and images of the midnight fireworks display have previously been broadcast around the world, attracting significant international audiences and awareness. Previous activities have included a street party, concerts in Princes Street Gardens, a torchlight procession and an open-air ceilidh. In 2021, an extensive public consultation on the future of the winter festivals (Christmas and Hogmanay) was undertaken which is reflected within the specification for the service. It is the intention that any Contract resulting from this procurement process will commence in March/April 2024 to service the 2024/25 requirement for Edinburgh’s Christmas and 2025/26 onwards requirement for a combined Edinburgh’s Christmas and Edinburgh’s Hogmanay. The Contract term will be for an initial period of three years with two optional one year extensions undertaken at the sole discretion of the City of Edinburgh Council (the Council). Additional information: This requirement shall involve negotiations. Please download the SPD and accompanying information on PCS-T for full detailsValue not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CT2978
Status
complete
Review Details
Precise information on deadline(s) for review procedures: A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the FTS or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.
Procurement Method
selective
Award Criteria Details
SPD Process and shortlisting First Tender Negotiations and Second Tender (if required) Final Tender Award
Main Procurement Category
services
Procurement Method Details
Procedure involving negotiations

Procedure

Legal basis

Id
32014L0024
Scheme
CELEX

Tender Period

Ends
31 Oct 2023, 12:00

Communication

Future Notice Date
9 Oct 2023, 00:00

Contract terms

Performance Terms
The Contract shall include bond(s) payable for remediation of Parks and Greenspaces involved in Events
Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
79952000
Scheme
CPV
Description
Event services

Submission terms

Languages

en

Submission Method

electronicSubmission

Other Requirements

Reduction Criteria
Bidders must hold or for insurance commit to obtaining the following - A minimum general annual turnover of 1.5M GBP and a current ratio of 1.20 for the last two financial years - Employer's (Compulsory) Liability: 5M GBP - Public Liability: 10M GBP - All Risks Insurance (inc Events) 5M GBP - Health and Safety Policy - Climate Change Plan - In addition, providers must satisfy the Prompt Payment and Living wage requirements laid out in the SPD Further information is included within the SPD and the additional Information section of this notice
Requires Staff Names And Qualifications
Yes

Lots and requirements

Entry 1
Id
1
Status
active
Description
Historically, Edinburgh’s Christmas has taken place over a six-week period from around the third weekend in November to around the 6th of January, at locations in and around the city centre. Previous activities have included a market offer, fairground, family attractions and an ice rink. Edinburgh’s Hogmanay Festival is an internationally renowned New Year event. Edinburgh’s Hogmanay Festival has been a 3-day event centred around celebrations on 31st December. The Festival provides unrivalled promotion for the city and images of the midnight fireworks display have previously been broadcast around the world, attracting significant international audiences and awareness. Previous activities have included a street party, concerts in Princes Street Gardens, a torchlight procession and an open-air ceilidh. In 2021, an extensive public consultation on the future of the winter festivals (Christmas and Hogmanay) was undertaken which is reflected within the specification for the service. It is the intention that any Contract resulting from this procurement process will commence in March/April 2024 to service the 2024/25 requirement for Edinburgh’s Christmas and 2025/26 onwards requirement for a combined Edinburgh’s Christmas and Edinburgh’s Hogmanay. The Contract term will be for an initial period of three years with two optional one year extensions undertaken at the sole discretion of the City of Edinburgh Council (the Council). Additional information: This requirement shall involve negotiations. Please download the SPD and accompanying information on PCS-T for full details

Contract period

Duration In Days
1,080

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
Edinburgh

Delivery locations

Entry 1
Region
UKM75
Entry 2
Region
UKM75
Entry 3
Region
UKM75
Entry 4
Region
UKM75

Additional Classifications

Entry 1
Id
79952000
Scheme
CPV
Description
Event services

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-346
Name
The City of Edinburgh Council

Roles

buyer

Address

Region
UKM75
Locality
Edinburgh
Postal Code
EH8 8BG
Country Name
United Kingdom
Street Address
Waverley Court, 4 East Market Street

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
The City of Edinburgh Council

Contact

Name
Darren Moir
Telephone
+44 1315292156
Organisation 2
Id
GB-FTS-13905
Name
Sheriff Court

Roles

reviewBody

Address

Locality
Edinburgh
Postal Code
EH1 1LB
Country Name
United Kingdom
Street Address
Sheriff Court House 27 Chambers Street

Identifier

Legal Name
Sheriff Court
Organisation 3
Id
GB-FTS-136817
Name
Unique Assembly Ltd

Roles

supplier

Address

Region
UKM75
Locality
Edinburgh
Postal Code
EH8 9SU
Country Name
United Kingdom
Street Address
2 Roxburgh Place

Details

Scale
sme

Identifier

Legal Name
Unique Assembly Ltd

Contact

Telephone
+44 7989366830

Award information

Award 1
Id
003423-2025-1
Status
active
Has Subcontracting
Yes

Suppliers

Supplier 1
Id
GB-FTS-136817
Name
Unique Assembly Ltd

Related lots

1

Contracts and changes

Entry 1
Id
003423-2025-1
Status
active
Award ID
003423-2025-1
Date Signed
30 Jan 2025, 00:00

Value

Amount
3,249,824
Currency
GBP

Recorded locations

  • Buyer location · Edinburgh · UKM75 · EH8 8BG · United Kingdom
  • Delivery location · UKM75

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0407b6-2025-02-03T10:18:21Zcompiled ·