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PROCUREMENT OPPORTUNITY

Clinical Coding Support Services Dynamic Purchasing System

Countess of Chester Hospital NHS Foundation Trust · compiled

Tender information last checkedLast checked 29 Sept 2026, 18:57.

Opportunity overview

The Clinical Coding department is responsible for the translation of medical terminology, as written by the clinician to describe a patient complaint, problem, diagnosis, treatment or reason for seeking medical attention, into a coded format which is nationally and internationally recognised to support both statistical and clinical uses. Coded clinical data (generated from classifications OPCS-4 and ICD-10) uses rules and conventions that, when applied accurately, result in the provision of high quality reporting to support secondary uses of data for statistical purposes - such as; operational and strategic planning, epidemiology, public health analyses of population health and reimbursement. This directly affects clinicians and all healthcare professionals, financial teams, information managers and data analysts, along with IT professionals. The Clinical Coding solutions available through this DPS will help Contracting Authorities to optimise and improve the performance and service delivery of Clinical Coding Departments. For the avoidance of doubt, Call Off Contracts that solely involve the supply of on-site temporary, interim or permanent Clinical Coder staff are not in-scope for this Dynamic Purchasing System.

Classification

  • CPV85000000 — Health and social work services
  • CPV75100000 — Administration services
  • CPV75112000 — Administrative services for business operations
  • CPV79400000 — Business and management consultancy and related services
  • CPV80511000 — Staff training services

Lots

  • The Clinical Coding department is responsible for the translation of medical terminology, as written by the clinician to describe a patient complaint, problem, diagnosis, treatment or reason for seeking medical attention, into a coded format which is nationally and internationally recognised to support both statistical and clinical uses. Coded clinical data (generated from classifications OPCS-4 and ICD-10) uses rules and conventions that, when applied accurately, result in the provision of high quality reporting to support secondary uses of data for statistical purposes - such as; operational and strategic planning, epidemiology, public health analyses of population health and reimbursement. This directly affects clinicians and all healthcare professionals, financial teams, information managers and data analysts, along with IT professionals. The Clinical Coding solutions available through this DPS will help Contracting Authorities to optimise and improve the performance and service delivery of Clinical Coding Departments. Suppliers must be capable of delivering one or more of the Service Types listed below. • Clinical Coding Related Strategic Business Management Services • Clinical Coding Related Clinical Governance Services • Clinical Coding Optimisation Services • Clinical Coding Training and Development Services The Service Types are outlined in the DPS Outline Specification attached to the PQQ and are not an exhaustive list. Contracting Authorities may require other similar Services, which will be detailed in the Order Procedure. For the avoidance of doubt, Call Off Contracts that solely involve the supply of on-site temporary, interim or permanent Clinical Coder staff are not in-scope for this Dynamic Purchasing System.£8m

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-040424
Status
active
Has Recurrence
No
Procurement Method
selective
Main Procurement Category
services
Procurement Method Details
Restricted procedure

Covered By

GPA

Amendments

Entry 1
Id
1
Description
This corrigendum concerns the launch of the DPS and its consequent opening to new applicants.

Unstructured Changes

Entry 1

Where

Section
IV.2.2

New Value

Date
15 Nov 2027, 23:59

Old Value

Date
27 Oct 2023, 23:59
Entry 2
Id
2
Description
We have transitioned to the Atamis e-tendering portal. Future applications will have to be made through that system. https://health-family.force.com/s/Welcome

Unstructured Changes

Entry 1

Where

Section
VI.3

New Value

Text
Supplier instructions how to express interest and bid: 1) Browse to the esourcing portal https://health-family.force.com/s/Welcome and click on view Live Opportunities 2) Register your organisation on the eSourcing portal (this is only required once); 3) Accept the portal terms and conditions and click 'continue', enter your organisation and user details; note the username you chose and click 'Save' when complete; you will shortly receive an e-mail with your unique password (please keep this secure); 4) Login to the portal with the username/password; 5) Search for the relevant PQQ; 6) Select the title of the PQQ; 7) Click the 'Express Interest' button at the top of the page. You can now access the PQQ Application Documents from the relevant envelope; 8) Review the PQQ documents; 9) Responding to the PQQ. You can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining). You can now use the messages function to communicate with the buyer and seek any clarification. Note the deadline for completion, then follow the on-screen instructions to complete the PQQ. There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

Old Value

Text
Supplier instructions how to express interest and bid: 1) Browse to the esourcing portal https://www.nhssourcing.co.uk and click on view current opportunities; 2) Register your organisation on the eSourcing portal (this is only required once); 3) Accept the portal terms and conditions and click 'continue', enter your organisation and user details; note the username you chose and click 'Save' when complete; you will shortly receive an e-mail with your unique password (please keep this secure); 4) Login to the portal with the username/password; 5) Click the 'PQQs/ITTs Open To All Suppliers' link. (These are pre-qualification questionnaires or invitations to tender open to any registered supplier); 6) Select the title of the PQQ; 7) Click the 'Express Interest' button at the top of the page. This will move the PQQ/ITT into your 'My PQQs/My ITTs' page. (This is a secure area reserved for your projects only). You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ITT Details' box; 8) Review the PQQ documents; 9) Responding to the PQQ. Click 'My Response' under 'PQQ/ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining). You can now use the messages function to communicate with the buyer and seek any clarification. Note the deadline for completion, then follow the on-screen instructions to complete the PQQ. There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

Legal basis

Id
32014L0024
Scheme
CELEX

Techniques

Has Electronic Auction
Yes
Has Dynamic Purchasing System
Yes

Electronic Auction

Description
Electronic auctions may be used in further competitions.

Dynamic Purchasing System

Type
open

Tender Period

Ends
27 Oct 2023, 23:59

Contract terms

Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
85000000
Scheme
CPV
Description
Health and social work services

Submission terms

Languages

en

Submission Method

electronicSubmission
written

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
Selection criteria as stated in the procurement documents

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Status
active
Has Options
No
Has Renewal
Yes
Description
The Clinical Coding department is responsible for the translation of medical terminology, as written by the clinician to describe a patient complaint, problem, diagnosis, treatment or reason for seeking medical attention, into a coded format which is nationally and internationally recognised to support both statistical and clinical uses. Coded clinical data (generated from classifications OPCS-4 and ICD-10) uses rules and conventions that, when applied accurately, result in the provision of high quality reporting to support secondary uses of data for statistical purposes - such as; operational and strategic planning, epidemiology, public health analyses of population health and reimbursement. This directly affects clinicians and all healthcare professionals, financial teams, information managers and data analysts, along with IT professionals. The Clinical Coding solutions available through this DPS will help Contracting Authorities to optimise and improve the performance and service delivery of Clinical Coding Departments. Suppliers must be capable of delivering one or more of the Service Types listed below. • Clinical Coding Related Strategic Business Management Services • Clinical Coding Related Clinical Governance Services • Clinical Coding Optimisation Services • Clinical Coding Training and Development Services The Service Types are outlined in the DPS Outline Specification attached to the PQQ and are not an exhaustive list. Contracting Authorities may require other similar Services, which will be detailed in the Order Procedure. For the avoidance of doubt, Call Off Contracts that solely involve the supply of on-site temporary, interim or permanent Clinical Coder staff are not in-scope for this Dynamic Purchasing System.

Value

Amount
8,000,000
Currency
GBP

Renewal

Description
The Dynamic Purchasing System may be renewed on publication of a Contract Notice or any equivalent form of notice required by prevailing regulations.

Contract period

Duration In Days
1,440

Submission terms

Variant Policy
allowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UK

Additional Classifications

Entry 1
Id
75100000
Scheme
CPV
Description
Administration services
Entry 2
Id
75112000
Scheme
CPV
Description
Administrative services for business operations
Entry 3
Id
79400000
Scheme
CPV
Description
Business and management consultancy and related services
Entry 4
Id
80511000
Scheme
CPV
Description
Staff training services

Published documents

Entry 1
Id
economic
Document Type
economicSelectionCriteria
Entry 2
Id
technical
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-4643
Name
Countess of Chester Hospital NHS Foundation Trust

Roles

buyer

Address

Region
UKD63
Locality
Chester
Postal Code
CH2 1UL
Country Name
United Kingdom
Street Address
Liverpool Road

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
07
Scheme
COFOG
Description
Health

Identifier

Legal Name
Countess of Chester Hospital NHS Foundation Trust

Contact

Organisation 2
Id
GB-FTS-4644
Name
The eligible users of the proposed dynamic purchasing system are available for unrestricted and full direct access, free of charge, at: www.nhssourcing.co.uk

Roles

buyer

Address

Region
UK
Locality
UK
Country Name
United Kingdom

Details

Identifier

Legal Name
The eligible users of the proposed dynamic purchasing system are available for unrestricted and full direct access, free of charge, at: www.nhssourcing.co.uk

Contact

Organisation 3
Id
GB-FTS-92
Name
Royal Courts of Justice

Roles

reviewBody

Address

Locality
London
Country Name
United Kingdom

Identifier

Legal Name
Royal Courts of Justice
Organisation 4
Id
GB-FTS-98511
Name
The eligible users of the proposed dynamic purchasing system are available for unrestricted and full direct access, free of charge, at: https://www.coch-cps.co.uk/

Roles

buyer

Address

Region
UK
Locality
UK
Country Name
United Kingdom

Details

Identifier

Legal Name
The eligible users of the proposed dynamic purchasing system are available for unrestricted and full direct access, free of charge, at: https://www.coch-cps.co.uk/

Contact

Organisation 5
Id
GB-FTS-149655
Name
The eligible users of the proposed dynamic purchasing system are available for unrestricted and full direct access, free of charge, at: https://www.coch-cps.co.uk/frameworks/healthcare/#DPS012

Roles

buyer

Address

Region
UK
Locality
UK
Country Name
United Kingdom

Details

Identifier

Legal Name
The eligible users of the proposed dynamic purchasing system are available for unrestricted and full direct access, free of charge, at: https://www.coch-cps.co.uk/frameworks/healthcare/#DPS012

Contact

Recorded locations

  • Buyer location · Chester · UKD63 · CH2 1UL · United Kingdom
  • Delivery location · UK

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-040424-2025-05-29T12:32:59+01:00compiled ·