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PROCUREMENT OPPORTUNITY

Ductwork & Fire Dampers Inspection & Maintenance

Lothian NHS Board · compiled

Tender information last checkedLast checked 29 Sept 2026, 18:57.

Opportunity overview

NHS Lothian require to appoint a suitably qualified and experienced contractor to undertake all inspections to ensure the satisfactory operation of the ductwork and fire dampers for all system types within all locations throughout NHS Lothian.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Perfect Service Solutions Ltd

Match pending…
Contract value
£375k
Awarded
Not supplied
Contract signed
8 Jan 2024
Award ID
050288-2025-1
Status
active
Location
Stirling, UKM77, FK7 7SH, United Kingdom

H&V Commissioning Services Ltd

Match pending…
Contract value
£250k
Awarded
Not supplied
Contract signed
8 Jan 2024
Award ID
050288-2025-2
Status
active
Location
Galston, UKM93, KA4 8HH, United Kingdom

Classification

  • CPV50700000 — Repair and maintenance services of building installations
  • CPV50712000 — Repair and maintenance services of mechanical building installations

Lots

  • Ductwork Annual Inspection & MaintenanceValue not stated
  • Fire Damper Annual Inspection & MaintenanceValue not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
LOTL346-23
Status
complete
Has Recurrence
Yes
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
13 Oct 2023, 12:00

Legal basis

Id
32014L0024
Scheme
CELEX

Lot Details

Maximum Lots Bid Per Supplier
9,999,999

Recurrence

Description
2025/26

Expected award period

Starts
13 Oct 2023, 12:00

Tender Period

Ends
13 Oct 2023, 12:00

Contract terms

Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
50700000
Scheme
CPV
Description
Repair and maintenance services of building installations

Submission terms

Languages

en

Bid Validity Period

Duration In Days
90

Submission Method

electronicSubmission

Participation Fees

Entry 1
Id
1

Type

document

Selection criteria

Criteria

Criterion 1
Type
economic
Minimum
[4B1b] Bidders will be required to have an average yearly turnover of a minimum of 290,000 GBP for the last 3 years. Bidders should be able to provide financial accounts when requested. Should these not be available, or should this show financial instability of the organisation, this may result in a fail.
Description
[4B1b] Bidders are required to provide their average yearly turnover for the last 3 years. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below: [4B5b] - Employer's (Compulsory) Liability Insurance of 5 million GBP [4B5c] - Public Liability Insurance of 10 million GBP Professional indemnity insurance 5 million GBP [4B6] Where the Bidder is providing a submission on behalf of a subsidiary company, upon request, the Bidder must obtain a Parent Company Guarantee prior to commencement of any subsequently awarded contract.

Applies To

supplier
Criterion 2
Type
technical
Description
[4C1.1/4C1.2] Bidders must provide two examples for each Lot of services carried out during the past three years that demonstrate experience to deliver the services described in part II.2.4 of the Contract Notice and the ITT, and in particular: - a similarly complex estate; & - with a similar volume of assets, and value of contract. Examples must demonstrate experience in non-reactive maintenance. Bidders’ examples should include the following details: - Detailed description and location of the service. - Value of the contract/service - Contract period - Complexity of estate managed - Details of multi/complex stakeholder engagement - Contact details of a reference (this may be used for information purposes only) This is a pass/fail question, if relevant previous experience and correct level of service is not demonstrated this will result in your tender being rejected. [4C6] Bidders must demonstrate that they have the relevant qualifications, continued professional development and competence within their team, to deliver contracts similar in size and complexity to this contract. Your response should include information the number of Engineers and Account Managers are developed and supported in their role. This is a pass/fail question, if demonstrable and clear evidence is not provided your tender will be rejected. [4C10] Bidders are required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. If the bidder has decided to subcontract a part of the contract and relies on the subcontractor’s capacities and capabilities to perform that part then a separate SPD (Scotland) for such subcontractors must be completed. [4D1] 1. Quality Management. The Bidder must have the following: The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent). 2. Health and Safety Procedures. The Bidder must have the following: A regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale relevant to the nature and scale of your operations and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant operations and set out your company’s responsibilities of H&S management and compliance with legislation. NOTE: Organisations with fewer than five employees are not required by law to have a documented policy statement. [4D2] Environmental Management Systems. The Bidder must have the following: Documented arrangements for ensuring that the bidder’s environmental management procedures are effective in reducing / preventing significant impacts on the environment. This should evidence that the bidder’s organisation’s environmental policy implementation plan provides information as to how the organisation aims to discharge relevant legal responsibilities and provides clear indication of how these arrangements are communicated to the workforce in relation to environmental matters including: sustainable materials procurement; waste management; energy management. This should include the arrangements for responding to, monitoring and recording environmental incidents and emergencies and complaints.

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Title
Ductwork Annual Inspection & Maintenance
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
NHS Lothian require to appoint a suitably qualified and experienced contractor to undertake annual inspections to ensure the satisfactory operation of ductwork plus any maintenance within all locations throughout NHS Lothian. The Contractor shall ensure full compliance with all current and relevant legislation and guidance including, without limitation, all relevant SHTM/HTM/British Standards, Codes of Practice as required in Scotland, and that Services are performed by Skilled Persons.

Renewal

Description
The contract includes the option to extend by 2 periods of 12 months.

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
60
Criterion 2
Type
price
Description
40

Contract period

Duration In Days
1,080

Submission terms

Variant Policy
notAllowed
Entry 2
Id
2
Title
Fire Damper Annual Inspection & Maintenance
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
NHS Lothian require to appoint a suitably qualified and experienced contractor to undertake annual inspections to ensure the satisfactory operation of fire dampers within all locations throughout NHS Lothian. The Contractor shall ensure full compliance with all current and relevant legislation and guidance including, without limitation, all relevant SHTM/HTM/British Standards, Codes of Practice as required in Scotland, and that Services are performed by Skilled Persons.

Renewal

Description
The contract includes the option to extend by 2 periods of 12 months.

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
60
Criterion 2
Type
price
Description
40

Contract period

Duration In Days
1,080

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKM73
Entry 2
Region
UKM75
Entry 3
Region
UKM78
Entry 4
Region
UKM73
Entry 5
Region
UKM75
Entry 6
Region
UKM78

Additional Classifications

Entry 1
Id
50712000
Scheme
CPV
Description
Repair and maintenance services of mechanical building installations
Item 2
Id
2
Related Lot
2

Delivery locations

Entry 1
Region
UKM73
Entry 2
Region
UKM75
Entry 3
Region
UKM78
Entry 4
Region
UKM73
Entry 5
Region
UKM75
Entry 6
Region
UKM78

Additional Classifications

Entry 1
Id
50712000
Scheme
CPV
Description
Repair and maintenance services of mechanical building installations

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-92422
Name
Lothian NHS Board

Roles

buyer

Address

Region
UKM7
Locality
Edinburgh
Postal Code
EH1 3EG
Country Name
United Kingdom
Street Address
2-4 Waverley Gate

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
07
Scheme
COFOG
Description
Health

Identifier

Legal Name
Lothian NHS Board

Contact

Name
Adrian Teather
Telephone
+44 7989761669
Organisation 2
Id
GB-FTS-595
Name
Edinburgh Sheriff Court and Justice of the Peace Court

Roles

reviewBody

Address

Locality
Edinburgh
Country Name
United Kingdom

Identifier

Legal Name
Edinburgh Sheriff Court and Justice of the Peace Court
Organisation 3
Id
GB-FTS-158507
Name
Perfect Service Solutions Ltd

Roles

supplier

Address

Region
UKM77
Locality
Stirling
Postal Code
FK7 7SH
Country Name
United Kingdom
Street Address
Pavilion 2 Castlecraig Business Park, Players Road

Details

Scale
sme

Identifier

Legal Name
Perfect Service Solutions Ltd

Contact

Telephone
+44 1786473840
Organisation 4
Id
GB-FTS-158508
Name
H&V Commissioning Services Ltd

Roles

supplier

Address

Region
UKM93
Locality
Galston
Postal Code
KA4 8HH
Country Name
United Kingdom
Street Address
16 Barrmill Road

Details

Scale
sme

Identifier

Legal Name
H&V Commissioning Services Ltd

Contact

Telephone
+44 7870240807

Award information

Award 1
Id
050288-2025-1
Title
Ductwork Annual Inspection & Maintenance
Status
active

Suppliers

Supplier 1
Id
GB-FTS-158507
Name
Perfect Service Solutions Ltd

Related lots

1
Award 2
Id
050288-2025-2
Title
Fire Damper Annual Inspection & Maintenance
Status
active

Suppliers

Supplier 1
Id
GB-FTS-158508
Name
H&V Commissioning Services Ltd

Related lots

2

Contracts and changes

Entry 1
Id
050288-2025-1
Title
Ductwork Annual Inspection & Maintenance
Status
active
Award ID
050288-2025-1
Date Signed
8 Jan 2024, 00:00

Value

Amount
375,000
Currency
GBP
Entry 2
Id
050288-2025-2
Title
Fire Damper Annual Inspection & Maintenance
Status
active
Award ID
050288-2025-2
Date Signed
8 Jan 2024, 00:00

Value

Amount
250,000
Currency
GBP

Recorded locations

  • Buyer location · Edinburgh · UKM7 · EH1 3EG · United Kingdom
  • Delivery location · UKM73
  • Delivery location · UKM75
  • Delivery location · UKM78

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-03fc49-2025-08-20T15:59:43+01:00compiled ·