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PROCUREMENT OPPORTUNITY

TImetabling SaaS

University Of Edinburgh · awardUpdate, contractUpdate

Tender information last checkedLast checked 3 Oct 2026, 09:16.

Opportunity overview

The original contract award notice (Notice_JUL482804) incorrectly omitted costs from the total contract value. The ‘updated total contract value before the modifications, value excluding VAT' in this notice has been updated to 910,630 GBP to include these omitted costs, and any reference to the contract value before modifications in this notice shall reflect this corrected value hereafter. In accordance with the permitted contractual change mechanism, the University has undertaken a contract modifications with Eventmap Limited; these take account of changes in requirements and additional work to be delivered under the existing contract. The ‘total contract value after the modifications value excluding VAT' in this notice has been updated to include these. These modifications were necessary as a result of additional requirements and internal requirements changes. The overall nature and duration of the contract as described under ‘II.2) Description’, remains unchanged.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Eventmap Limited

Matched by exact name
Contract value
£958.9k
Awarded
Not supplied
Contract signed
11 Mar 2023
Award ID
029055-2026-EC0966-1
Status
active
Location
Belfast, UKN06, BT12LD, United Kingdom

Classification

  • CPV72212218 — License management software development services

Lots

  • Software which supports the development and increased efficiency of the timetable and exam services within the University. In accordance with the permitted contractual change mechanism, the University has undertaken a contract modification with Eventmap Limited; these take account of changes in requirements and additional work to be delivered under the existing contract.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
EC0966
Main Procurement Category
services

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Scheme
CPV
Id
72212218
Description
License management software development services

Lots and requirements

Entry 1
Id
1
Description
Software which supports the development and increased efficiency of the timetable and exam services within the University. In accordance with the permitted contractual change mechanism, the University has undertaken a contract modification with Eventmap Limited; these take account of changes in requirements and additional work to be delivered under the existing contract.

Contract period

Starts
11 Mar 2023, 00:00
Ends
10 Mar 2028, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKM75

Delivery Location

Description
University of Edinburgh

Buyer, suppliers and contacts

Organisation 1
Name
University Of Edinburgh
Id
GB-FTS-2023

Identifier

Legal Name
University Of Edinburgh

Address

Street Address
Charles Stewart House, 9-16 Chambers Street
Locality
Edinburgh
Region
UKM75
Postal Code
EH1 1HT
Country Name
United Kingdom

Contact

Telephone
+44 1316502508

Roles

buyer

Details

Organisation 2
Name
Eventmap Limited
Id
GB-FTS-15139

Identifier

Legal Name
Eventmap Limited

Address

Street Address
25 Talbot St
Locality
Belfast
Region
UKN06
Postal Code
BT12LD
Country Name
United Kingdom

Contact

Telephone
+44 7710477410

Roles

supplier

Details

Scale
sme
Organisation 3
Name
Edinburgh Sheriff Court and Justice of the Peace Court
Id
GB-FTS-1637

Identifier

Legal Name
Edinburgh Sheriff Court and Justice of the Peace Court

Address

Street Address
Sheriff Court House, 27 Chambers Street
Locality
Edinburgh
Postal Code
EH1 1LB
Country Name
United Kingdom

Roles

reviewBody
Organisation 4
Name
Edinburgh Sheriff Court and Justice of the Peace
Id
GB-FTS-86517

Identifier

Legal Name
Edinburgh Sheriff Court and Justice of the Peace

Address

Street Address
Sheriff Court House, 27 Chamber Street
Locality
Edinburgh
Postal Code
EH1 1LB
Country Name
United Kingdom

Roles

mediationBody

Award information

Award 1
Id
029055-2026-EC0966-1
Title
TImetabling SaaS
Status
active

Related lots

1

Suppliers

Supplier 1
Id
GB-FTS-15139
Name
Eventmap Limited

Contracts and changes

Entry 1
Id
029055-2026-EC0966-1
Award ID
029055-2026-EC0966-1
Title
TImetabling SaaS
Status
active
Date Signed
11 Mar 2023, 00:00

Items

Item 1
Id
1
Related Lot
1

Classification

Scheme
CPV
Id
72212218
Description
License management software development services

Delivery locations

Entry 1
Region
UKM75

Value

Amount
958,908.15
Currency
GBP

Period

Starts
11 Mar 2023, 00:00
Ends
10 Mar 2028, 23:59

Amendments

Entry 1
Id
1
Description
The original contract award notice (Notice_JUL482804) incorrectly omitted costs from the total contract value. The ‘updated total contract value before the modifications, value excluding VAT' in this notice has been updated to 910,630 GBP to include these omitted costs, and any reference to the contract value before modifications in this notice shall reflect this corrected value hereafter. In accordance with the permitted contractual change mechanism, the University has undertaken a contract modifications with Eventmap Limited; these take account of changes in requirements and additional work to be delivered under the existing contract. The ‘total contract value after the modifications value excluding VAT' in this notice has been updated to include these. These modifications were necessary as a result of additional requirements and internal requirements changes. The overall nature and duration of the contract as described under ‘II.2) Description’, remains unchanged.
Rationale
Need for additional works, services or supplies by the original contractor/concessionaire: Eventmap Limited implemented the University's Timetabling solution, enabled by their Software as a Service (SaaS) platform. Using another contractor to modify or add to this SaaS would require implementing an entire parallel solution. As such a change of contractor cannot be made for these technical reasons. Any change in contractor would also cause significant disruption, duplication of internal and external costs and also add significant inconvenience and complexity in support arrangements.

Recorded locations

  • Buyer location · Edinburgh · UKM75 · EH1 1HT · United Kingdom
  • Delivery location · UKM75

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 029055-2026awardUpdate, contractUpdate ·