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PROCUREMENT OPPORTUNITY

Dynamic decision and Case Management System

Police Digital Service · compiled

Tender information last checkedLast checked 29 Sept 2026, 18:54.

Opportunity overview

Dynamic decision and Case Management System (Previously referred to as National Policing Proactive Information and Recording Management Solution (NP21RM)). This procurement is for a single supplier Framework Agreement providing an interoperable ICT solution for Law Enforcement organisations within proactive investigations/operations. Capabilities will include, but not limited to; - End-to-end case management. - Decision logging - Decision support - Synergistic Capability Suppliers are required to meet the security and qualification requirements to enable access to the documentation.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Contract value
£15.2m
Awarded
Not supplied
Contract signed
6 Mar 2025
Award ID
008198-2025-1-1
Status
active
Identifier
607194 (Irish Company Registration Number)
Location
Inishannon, Co, IE, County Cork, Ireland

Classification

  • CPV72000000 — IT services: consulting, software development, Internet and support

Lots

  • The Police Digital Service intends to implement a Framework Agreement (via a Competitive Procedure with Negotiation) which allows police forces, other law enforcement agencies and public bodies to call off the services. The high-level requirements include, but are not limited to, the following: (i) Business application development – (development of new applications, integration with existing systems and interfaces with external systems); (ii) Business application/s support and maintenance – (support and maintenance of production application systems, business continuity management, upgrades to applications resulting from technology changes); (iii) Desktop services - (end to end desktop managed service, virtual desktop infrastructure, virtual and thin solutions, remote access, integration and interface management between third party desktop provided services and other services provided under this PIN); (iv) System integration (service management, service desk/helpdesk, event management, incident management, problem management, request fulfilment, common service operations, access management, application support management, ICT facilities management, change management, configuration management, knowledge management, release planning, release management, service catalogue management, service level management, capacity management, availability management, service continuity, information security management, supplier management and network management); and (v) Provision of Hardware and Commercial Off the Shelf (COTS) Software – (licensing of proprietary or open-source software including underlying database systems, maintenance, provision of third-party items, configuration and implementation services). Scope of project across UK policing, wider law enforcements and its partners. These capabilities and services are envisioned to be introduced, in one coherent solution, across proactive police operations i.e. planned, deliberate investigations/operations which may include, but not limited to the following: - Serious Organised Crime (SOC) investigations and associated operations at all levels (force, regional and national) including the sensitive intelligence network; - Counter Terrorism Policing investigations and associated operations at all levels (force, regional and national); - Fugitive/manhunt investigations and associated operations at all levels (force, regional and national); - Kidnap/crime in action response investigations and associated operations at all levels (force, regional and national); - Cyber incidents and investigations/operations across the ROCU Cybercrime Units and Force Cybercrime Units in UK policing; and - Any planned operation where there is a clear or implied threat to life (TTL) in which the operation invokes a response under Article 2 of the Human Rights Act 1998, placing an obligation on law enforcement agencies to take reasonable steps to protect a person whose life is in 'Real and Immediate Danger’. Over the duration of the agreement scope may change to meet legislative and/or policy changes. Hosting of the solution is to be determined please refer to the Tender documents. All estimated values in this notice include all hosting costs, however the final requirements will be provided within the documentation. Additional information: Suppliers are required to meet the security requirements; Vetting –to have a minimum of either current NPPV3 or SC clearance issued by the Warwickshire Police National Contractor Vetting Scheme (NCVS), evidence of which must be provided prior to the NDA being issued. NDA – must be signed and returned. On receipt the Bidder will be provided access to the relevant tender pack.£30m

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
PDSCN-165-2022
Status
complete
Has Recurrence
No
Review Details
Bidders should refer to Clause 35 of the Draft Terms and conditions.
Procurement Method
selective
Main Procurement Category
services
Procurement Method Details
Competitive procedure with negotiation

Covered By

GPA

Amendments

Entry 1
Id
1

Unstructured Changes

Entry 1

Where

Label
Time limit for receipt of tenders or requests to participate
Section
IV.2.2

New Value

Date
31 Jul 2023, 12:00

Old Value

Date
24 Jul 2023, 12:00

Legal basis

Id
32014L0024
Scheme
CELEX

Techniques

Has Framework Agreement
Yes

Framework Agreement

Period Rationale
This is a complex IT solution with an estimated development and implementation stage of approximately 2-3 yrs, with multiple organisations having the ability to utilise this Framework Agreement. Therefore, to ensure commercial viability the Framework term will be 7 years with the option to extend for a further 3 years.
Maximum Participants
1

Second Stage

Invitation Date
18 Aug 2023, 00:00
Successive Reduction
Yes
No Negotiation Necessary
Yes

Tender Period

Ends
24 Jul 2023, 12:00

Contract terms

Performance Terms
Suppliers are required to meet the security requirements; Vetting –to have a minimum of either current NPPV3 or SC clearance issued by the Warwickshire Police National Contractor Vetting Scheme (NCVS), evidence of which must be provided prior to the NDA being issued. NDA – must be signed and returned. On receipt the Bidder will be provided access to the relevant tender pack.
Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
72000000
Scheme
CPV
Description
IT services: consulting, software development, Internet and support

Submission terms

Languages

en

Bid Validity Period

Duration In Days
270

Submission Method

electronicSubmission
written

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
Selection criteria as stated in the procurement documents

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
Yes
Has Renewal
Yes
Description
The Police Digital Service intends to implement a Framework Agreement (via a Competitive Procedure with Negotiation) which allows police forces, other law enforcement agencies and public bodies to call off the services. The high-level requirements include, but are not limited to, the following: (i) Business application development – (development of new applications, integration with existing systems and interfaces with external systems); (ii) Business application/s support and maintenance – (support and maintenance of production application systems, business continuity management, upgrades to applications resulting from technology changes); (iii) Desktop services - (end to end desktop managed service, virtual desktop infrastructure, virtual and thin solutions, remote access, integration and interface management between third party desktop provided services and other services provided under this PIN); (iv) System integration (service management, service desk/helpdesk, event management, incident management, problem management, request fulfilment, common service operations, access management, application support management, ICT facilities management, change management, configuration management, knowledge management, release planning, release management, service catalogue management, service level management, capacity management, availability management, service continuity, information security management, supplier management and network management); and (v) Provision of Hardware and Commercial Off the Shelf (COTS) Software – (licensing of proprietary or open-source software including underlying database systems, maintenance, provision of third-party items, configuration and implementation services). Scope of project across UK policing, wider law enforcements and its partners. These capabilities and services are envisioned to be introduced, in one coherent solution, across proactive police operations i.e. planned, deliberate investigations/operations which may include, but not limited to the following: - Serious Organised Crime (SOC) investigations and associated operations at all levels (force, regional and national) including the sensitive intelligence network; - Counter Terrorism Policing investigations and associated operations at all levels (force, regional and national); - Fugitive/manhunt investigations and associated operations at all levels (force, regional and national); - Kidnap/crime in action response investigations and associated operations at all levels (force, regional and national); - Cyber incidents and investigations/operations across the ROCU Cybercrime Units and Force Cybercrime Units in UK policing; and - Any planned operation where there is a clear or implied threat to life (TTL) in which the operation invokes a response under Article 2 of the Human Rights Act 1998, placing an obligation on law enforcement agencies to take reasonable steps to protect a person whose life is in 'Real and Immediate Danger’. Over the duration of the agreement scope may change to meet legislative and/or policy changes. Hosting of the solution is to be determined please refer to the Tender documents. All estimated values in this notice include all hosting costs, however the final requirements will be provided within the documentation. Additional information: Suppliers are required to meet the security requirements; Vetting –to have a minimum of either current NPPV3 or SC clearance issued by the Warwickshire Police National Contractor Vetting Scheme (NCVS), evidence of which must be provided prior to the NDA being issued. NDA – must be signed and returned. On receipt the Bidder will be provided access to the relevant tender pack.

Value

Amount
30,000,000
Currency
GBP

Options

Description
The Framework Agreement term is 7 years, part of the 7 years will be the Development Period and the Trial Year. There is an option for the Company to extend the Framework by up to 3 years. Call-Off Contract term is for 6 years, for early adopting forces 1 year of the 6 year term will be the Trial Year.

Renewal

Description
The duration stated above is the maximum Framework term and includes options to extend.

Second Stage

Maximum Candidates
7
Minimum Candidates
5

Award criteria

Criteria

Criterion 1
Name
Technical
Type
quality
Description
55
Criterion 2
Name
Social Value
Type
quality
Description
10
Criterion 3
Type
price
Description
35

Contract period

Duration In Days
3,600

Submission terms

Variant Policy
notAllowed

Selection criteria

Description
This is the number of Bidders who we intend to invite to submit initial Tenders, that is subject to Bidders meeting the Selection Criteria as set out in the SQ.

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UK
Entry 2
Region
UK
Entry 3
Region
UK

Additional Classifications

Entry 1
Id
72000000
Scheme
CPV
Description
IT services: consulting, software development, Internet and support

Published documents

Entry 1
Id
economic
Document Type
economicSelectionCriteria
Entry 2
Id
technical
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-54627
Name
Police Digital Service

Roles

buyer
centralPurchasingBody

Address

Region
UK
Locality
LONDON
Postal Code
EC2V 7JE
Country Name
United Kingdom
Street Address
20 Gresham Street,

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
03
Scheme
COFOG
Description
Public order and safety

Identifier

Id
08113293
Legal Name
Police Digital Service

Contact

Name
Victoria Barton
Telephone
+44 7890917474
Organisation 2
Id
GB-FTS-85909
Name
High Court

Roles

reviewBody

Address

Locality
London
Postal Code
EC4A 1NL
Country Name
United Kingdom
Street Address
7 Rolls Building, Fetter Lane

Identifier

Legal Name
High Court
Organisation 3
Id
GB-FTS-140041
Name
Black Rainbow Ltd.

Roles

supplier

Address

Region
IE
Locality
Inishannon, Co
Postal Code
County Cork
Country Name
Ireland
Street Address
Dundaniel House,

Details

Scale
sme

Identifier

Id
607194 (Irish Company Registration Number)
Legal Name
Black Rainbow Ltd.

Contact

Telephone
+44 7831919676

Award information

Award 1
Id
008198-2025-1-1
Title
Dynamic decision and Case Management System
Status
active

Suppliers

Supplier 1
Id
GB-FTS-140041
Name
Black Rainbow Ltd.

Related lots

1

Contracts and changes

Entry 1
Id
008198-2025-1-1
Title
Dynamic decision and Case Management System
Status
active
Award ID
008198-2025-1-1
Date Signed
6 Mar 2025, 00:00

Value

Amount
15,236,589
Currency
GBP

Recorded locations

  • Buyer location · LONDON · UK · EC2V 7JE · United Kingdom
  • Delivery location · UK

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-03dc39-2025-03-06T13:10:30Zcompiled ·