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PROCUREMENT OPPORTUNITY

Sample Archive Storage

The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS") · compiled

Tender information last checkedLast checked 29 Sept 2026, 18:54.

Opportunity overview

The Manufacturing department and H&I Lab of SNBTS requires to store an archive of all samples tested for future reference. This allows SNBTS the ability to retrieve and re-test archive samples as required. This is a regulatory requirement and an SNBTS policy requirement to archive samples.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

DFDS Logistics Ltd

Match pending…
Contract value
£420k
Awarded
Not supplied
Contract signed
27 Apr 2025
Award ID
017712-2025-NSS222355-1
Status
active
Location
Larkhall, UK, ML9 2TL, United Kingdom

Classification

  • CPV63120000 — Storage and warehousing services
  • CPV63121000 — Storage and retrieval services

Lots

  • In SNBTS a sample archive has been maintained since October 1984. SNBTS require a contract to cover the supply of External Frozen Storage for Archive Samples. SNBTS retain archive samples (serum sample) from all blood donations in an individual bar-coded PPT vacutainer (13 x 100mm). This retention of this bar-coded tube as the archive sample is advantageous in assuring sample integrity, allowing accurate identification and retrieval when required and storing both plasma and cellular material for future investigations. The current archive is approx. 22 years with the intention to move to a 10-year archive depending on regulatory impact. Currently SNBTS have approximately 170 pallets. The number is subject to change and SNBTS offers no guarantee of volumes. SNBTS may also require additional temporary storage for plasma. Collaboratively across the UK blood authorities are collecting plasma for fractionation. This may require temporary storage before transportation to the fractionator. This is primarily for temporary contingency space. The volume of this storage is currently being scoped therefore it would be advantageous for the supplier to have additional available capacity if required. Initial estimates are around 20 pallets. There is a requirement to store the materials at -20C or below in a secure freezer with an appropriate temperature monitoring system. An external facility/Service Provider is sought to carry out this function. Pallets will be transported to the contracted external facility by SNBTS.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
NSS222355
Status
complete
Has Recurrence
No
Procurement Method
open
Main Procurement Category
services
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
14 Jul 2023, 12:00

Legal basis

Id
32014L0024
Scheme
CELEX

Expected award period

Starts
14 Jul 2023, 12:00

Tender Period

Ends
14 Jul 2023, 12:00

Contract terms

Has Electronic Ordering
Yes

Classification

Id
63120000
Scheme
CPV
Description
Storage and warehousing services

Submission terms

Languages

en

Submission Method

electronicSubmission

Selection criteria

Criteria

Criterion 1
Type
economic
Description
As per Section 4B of the ESPD Bidders Must provide information on Economic and Financial Standing in the section of the ESPD relating to this. 4B (1.71.2) – Last 3 years’ turnover. Insurance Requirements: 4B (1.72.12) Employer's (Compulsory) Liability: Five Million Pounds Sterling (GBP 5,000,000) Public Liability: Five Million Pounds Sterling (GBP 5,000,000) Product Liability: Five Million Pounds Sterling (GBP 5,000,000)

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
Yes
Has Renewal
Yes
Description
In SNBTS a sample archive has been maintained since October 1984. SNBTS require a contract to cover the supply of External Frozen Storage for Archive Samples. SNBTS retain archive samples (serum sample) from all blood donations in an individual bar-coded PPT vacutainer (13 x 100mm). This retention of this bar-coded tube as the archive sample is advantageous in assuring sample integrity, allowing accurate identification and retrieval when required and storing both plasma and cellular material for future investigations. The current archive is approx. 22 years with the intention to move to a 10-year archive depending on regulatory impact. Currently SNBTS have approximately 170 pallets. The number is subject to change and SNBTS offers no guarantee of volumes. SNBTS may also require additional temporary storage for plasma. Collaboratively across the UK blood authorities are collecting plasma for fractionation. This may require temporary storage before transportation to the fractionator. This is primarily for temporary contingency space. The volume of this storage is currently being scoped therefore it would be advantageous for the supplier to have additional available capacity if required. Initial estimates are around 20 pallets. There is a requirement to store the materials at -20C or below in a secure freezer with an appropriate temperature monitoring system. An external facility/Service Provider is sought to carry out this function. Pallets will be transported to the contracted external facility by SNBTS.

Options

Description
There is the option for 3 x 12 month extensions

Renewal

Description
The Authority shall be entitled, at its option, to continue this Agreement beyond the Initial Term for three (3) twelve (12) Contract Month periods subject to giving not less than nine (9) Contract Months’ notice to the Contractor.

Award criteria

Criteria

Criterion 1
Name
Technical
Type
quality
Description
20
Criterion 2
Type
price
Description
80

Contract period

Duration In Days
2,520

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKM
Entry 2
Region
UKM

Additional Classifications

Entry 1
Id
63121000
Scheme
CPV
Description
Storage and retrieval services

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-322
Name
The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")

Roles

buyer

Address

Region
UKM
Locality
Edinburgh
Postal Code
EH12 9EB
Country Name
United Kingdom
Street Address
Gyle Square (NSS Head Office), 1 South Gyle Crescent

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
07
Scheme
COFOG
Description
Health

Identifier

Legal Name
The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")

Contact

Name
Gordon Dickson
Telephone
+44 1312757454
Organisation 2
Id
GB-FTS-2541
Name
Court of Session

Roles

reviewBody

Address

Locality
Edinburgh
Postal Code
EH1 1RQ
Country Name
United Kingdom
Street Address
Parliament House, Parliament Square

Identifier

Legal Name
Court of Session
Organisation 3
Id
GB-FTS-145558
Name
DFDS Logistics Ltd

Roles

supplier

Address

Region
UK
Locality
Larkhall
Postal Code
ML9 2TL
Country Name
United Kingdom
Street Address
DFDS Logistics Ltd, Strutherhill Industrial Estate

Details

Scale
large

Identifier

Legal Name
DFDS Logistics Ltd

Contact

Telephone
+44 7767100240

Award information

Award 1
Id
017712-2025-NSS222355-1
Status
active

Suppliers

Supplier 1
Id
GB-FTS-145558
Name
DFDS Logistics Ltd

Related lots

1

Contracts and changes

Entry 1
Id
017712-2025-NSS222355-1
Status
active
Award ID
017712-2025-NSS222355-1
Date Signed
28 Apr 2025, 00:00

Value

Amount
420,000
Currency
GBP

Recorded locations

  • Buyer location · Edinburgh · UKM · EH12 9EB · United Kingdom
  • Delivery location · UKM

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-03d5a8-2025-04-29T15:51:01+01:00compiled ·