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PROCUREMENT OPPORTUNITY

CES - Property Management System

Crown Estate Scotland · compiled

Tender information last checkedLast checked 29 Sept 2026, 18:53.

Opportunity overview

Crown Estate Scotland is tendering for a Property Management System. This system will be used to manage approximately 4,300 assets at present. Crown Estate Scotland have a wide mix of Property/Asset types on, above and below ground. As such it is important that whatever system we use is capable to coping with multiple Property/Asset types simultaneously and the different rules that apply to them. The system must support Scotland’s property and related law.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Grosvenor Systems

Matched by normalised name
Contract value
£2.4m
Awarded
Not supplied
Contract signed
3 Jun 2025
Award ID
033190-2025-1
Status
active
Location
London, UK, SE1 3FB, United Kingdom

Classification

  • CPV48000000 — Software package and information systems
  • CPV48100000 — Industry specific software package

Lots

  • This procurement seeks to deliver a Property Management System to manage approximately 4,300 assets. Crown Estate Scotland have a wide mix of Property/Asset types on, above and below ground. As such it is important that whatever system proposed is capable to coping with multiple Property/Asset types simultaneously and the different rules that apply to them. The system must support Scotland’s property and related law. Examples of specific properties/asset classifications currently include: - Agricultural farms, farmhouses & farm cottages - Ground leases - Let residential houses & cottages - Let buildings & other commercial premises - Retail and office space - Forestry - Aquaculture – Finfish/Shellfish farms/Seaweed - Offshore Wind farms, Wave & Tidal, Carbon Capture and Storage - Moorings, marinas, pontoons - Harbours, piers & jetties - Sporting & Fishing agreements - Salmon Fishing Rights - Mineral leases and Mines Royal option agreements - Agreements for subsea cables and pipelines£3m

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CES/002
Status
complete
Has Recurrence
No
Procurement Method
open
Main Procurement Category
goods
Procurement Method Details
Open procedure

Covered By

GPA

Bid Opening

Date
26 Feb 2024, 12:00

Legal basis

Id
32014L0024
Scheme
CELEX

Expected award period

Starts
26 Feb 2024, 12:00

Tender Period

Ends
26 Feb 2024, 12:00

Communication

Future Notice Date
13 Sept 2023, 00:00

Contract terms

Performance Terms
Throughout the duration of the Contract, the Service Provider’s performance will be monitored and evaluated, as per the conditions and requirements contained within the tender documents.
Has Electronic Payment
Yes
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
48000000
Scheme
CPV
Description
Software package and information systems

Submission terms

Languages

en

Bid Validity Period

Duration In Days
180

Submission Method

electronicSubmission

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
See attached documentation.

Applies To

supplier
Criterion 2
Type
economic
Minimum
Bidders will be required to have a minimum yearly “specific” turnover of a minimum of 3,000,000.00 GBP for the last three (3) years. Insurance Required: - Professional Indemnity 3 million GBP - Public Liability 10 million GBP - Employer Liability 5 million GBP Other financial requirements: Crown Estate Scotland will utilise Dun & Bradstreet (D&B) Failure Score of 30 or above. Tenderers (including all participants in a group) are required to have a Failure Score of 30 or above in order to demonstrate its financial strength and stability. It is recommended that Tenderers review their own D&B Failure Score in advance of submitting a Tender Submission. Where the Tenderer does not have a D&B Failure Score, or where the Tenderer does not consider that the D&B Failure Score reflects their current financial status; the Tenderer may give an explanation within the Tender Submission, together with any relevant supporting alternative evidence which demonstrates its financial strength/stability. Where the Tenderer is under no obligation to publish accounts and therefore does not have a D&B Failure Score, they must provide their audited financial accounts for the previous 3 years as part of their SPD Submission in order that Crown Estate Scotland may assess these to determine the suitability of the Tenderer to undertake a contract of this size. Where a Tenderer does not meet the minimum financial requirements in its own right and wishes to rely on the financial standing of a parent company, Tenderers should provide a statement that they commit to obtaining a parent company guarantee in the form attached in the Standard Documents Parent Company Guarantee. Where a consortium bid is received, the D&B Failure Score of each consortium member shall be assessed and each must achieve a D&B failure score of 30 or above. Where a sub-contractor material to the performance of the Contract or where the Tenderer intends to sub-contract more than 25% of any contract value to a single sub-contractor, the Tenderer may be required to confirm that the sub-contractor(s) has a D&B failure score of 30 or above. Crown Estate Scotland reserves the right to request one copy of all sub-contractor last 3 financial years' audited accounts and details of significant changes since the last financial year end.
Description
SPD (SCOTLAND) QUESTION - 4B.2.1 Specific Yearly Turnover SPD (SCOTLAND) QUESTION - 4B.5 Insurance SPD (SCOTLAND) QUESTION - 4B.6 Other Economic or Financial Requirements

Applies To

supplier
Criterion 3
Type
technical
Description
Selection criteria as stated in the procurement documents.

Applies To

supplier

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
This procurement seeks to deliver a Property Management System to manage approximately 4,300 assets. Crown Estate Scotland have a wide mix of Property/Asset types on, above and below ground. As such it is important that whatever system proposed is capable to coping with multiple Property/Asset types simultaneously and the different rules that apply to them. The system must support Scotland’s property and related law. Examples of specific properties/asset classifications currently include: - Agricultural farms, farmhouses & farm cottages - Ground leases - Let residential houses & cottages - Let buildings & other commercial premises - Retail and office space - Forestry - Aquaculture – Finfish/Shellfish farms/Seaweed - Offshore Wind farms, Wave & Tidal, Carbon Capture and Storage - Moorings, marinas, pontoons - Harbours, piers & jetties - Sporting & Fishing agreements - Salmon Fishing Rights - Mineral leases and Mines Royal option agreements - Agreements for subsea cables and pipelines

Value

Amount
3,000,000
Currency
GBP

Renewal

Description
The contract will be for an initial 18 months prior to go-live which will be to build, configure test and train users, with a further 60 months from go live. The contract may be extended for up to an additional 5x12 month period, each 12 month extension period will be mutually agreed 24 months prior to the end of contract.

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
70
Criterion 2
Name
Cost
Type
cost
Description
30

Contract period

Duration In Days
4,140

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKM
Entry 2
Region
UKM
Entry 3
Region
UKM
Entry 4
Region
UKM
Entry 5
Region
UKM
Entry 6
Region
UK
Entry 7
Region
UK
Entry 8
Region
UK

Additional Classifications

Entry 1
Id
48100000
Scheme
CPV
Description
Industry specific software package

Published documents

Entry 1
Id
technical
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-16652
Name
Crown Estate Scotland

Roles

buyer

Address

Region
UK
Locality
Edinburgh
Postal Code
EH3 9GL
Country Name
United Kingdom
Street Address
Quartermile Two, 2nd Floor, 2 Lister Square

Details

Classifications

Entry 1
Scheme
TED_CA_TYPE
Description
Public Corporation
Entry 2
Scheme
COFOG
Description
Property

Identifier

Legal Name
Crown Estate Scotland

Contact

Telephone
+44 1314607657
Organisation 2
Id
GB-FTS-1171
Name
Edinburgh Sheriff Court

Roles

reviewBody

Address

Locality
Edinburgh
Postal Code
EH1 1LB
Country Name
United Kingdom
Street Address
27 Chambers St

Identifier

Legal Name
Edinburgh Sheriff Court
Organisation 3
Id
GB-FTS-1033
Name
Edinburgh Sheriff Court

Roles

reviewBody

Address

Locality
Edinburgh
Country Name
United Kingdom

Identifier

Legal Name
Edinburgh Sheriff Court
Organisation 4
Id
GB-FTS-151806
Name
Grosvenor Systems

Roles

supplier

Address

Region
UK
Locality
London
Postal Code
SE1 3FB
Country Name
United Kingdom
Street Address
Unit A, 7 Leathermarket Street, London

Details

Scale
sme

Identifier

Legal Name
Grosvenor Systems

Contact

Telephone
+44 2073788358
Organisation 5
Id
GB-FTS-404
Name
Edinburgh Sheriff Court

Roles

reviewBody

Address

Locality
Edinburgh
Postal Code
EH1 1LB
Country Name
United Kingdom
Street Address
27 Chambers Street

Identifier

Legal Name
Edinburgh Sheriff Court

Award information

Award 1
Id
001290-2024-CES/002-1
Status
unsuccessful
Status Details
discontinued

Related lots

1
Award 2
Id
033190-2025-1
Status
active

Suppliers

Supplier 1
Id
GB-FTS-151806
Name
Grosvenor Systems

Related lots

1

Contracts and changes

Entry 1
Id
033190-2025-1
Status
active
Award ID
033190-2025-1
Date Signed
4 Jun 2025, 00:00

Value

Amount
2,354,097.43
Currency
GBP

Recorded locations

  • Buyer location · Edinburgh · UK · EH3 9GL · United Kingdom
  • Delivery location · UK
  • Delivery location · UKM

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-03d409-2025-06-18T10:55:27+01:00compiled ·