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PROCUREMENT OPPORTUNITY

SLC - Education Digital Futures - Education ICT Managed Service

South Lanarkshire Council · compiled

Tender information last checkedLast checked 29 Sept 2026, 18:51.

Opportunity overview

The Council wishes to appoint a supplier to provide an Education Managed Service for all Education establishments within South Lanarkshire. The objective of this procurement exercise is to put in place a fully managed ICT managed service for Education which builds on this position of strength, which continues to offer schools with modern and transformative environments and digital solutions.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

RM Education

Match pending…
Contract value
£53.5m
Awarded
Not supplied
Contract signed
3 Feb 2025
Award ID
009929-2025-SLC/FC/23/008-1
Status
active
Location
Bellshill, UKM, ML4 3RB, United Kingdom

Classification

  • CPV72222300 — Information technology services
  • CPV72267100 — Maintenance of information technology software

Lots

  • The procurement route will be via Competitive Procedure with Negotiation (CPN) which allows for innovation and to negotiate with suppliers on their proposals.£59m

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
SLC/FC/23/008
Status
complete
Has Recurrence
Yes
Review Details
Please note, the alternative review body to the local Sheriff Court detailed in VI.4.1 is: Court of Session Parliament House Parliament Square Edinburgh EH1 1RQ +44 1312252595 supreme.courts@scotcourts.gov.u
Procurement Method
selective
Main Procurement Category
services
Procurement Method Details
Competitive procedure with negotiation

Covered By

GPA

Legal basis

Id
32014L0024
Scheme
CELEX

Recurrence

Description
The contract has an optional extension of 5 years, if extension is executed further notices will be published in 2034/35.

Second Stage

Invitation Date
15 Mar 2024, 00:00
Successive Reduction
Yes
No Negotiation Necessary
Yes

Tender Period

Ends
31 Jan 2024, 12:00

Communication

Future Notice Date
20 Sept 2023, 00:00

Contract terms

Performance Terms
As stated in the tender documents
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed

Classification

Id
72222300
Scheme
CPV
Description
Information technology services

Submission terms

Languages

en

Bid Validity Period

Duration In Days
180

Submission Method

electronicSubmission

Other Requirements

Requires Staff Names And Qualifications
Yes

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
There are a number of questions / statements that have been included in the Contract Notice and within Stage 1 - SPD which detail the minimum requirements that Bidders must be able to evidence for participation in this tender and ultimately will be required to evidence prior to any award being made. There are in addition further statements made that simply provide relevant information relating to the tender itself. These questions and statements form an integral part of the Single Procurement Document (the SPD) which the Council has decided to implement for all tenders in excess of 50000 GBP in value. SPD Question 2.C.1 Reliance on the capacities of other entities Bidders are required to complete a full SPD for each of the entities whose capacity they rely upon. Subcontractors on whose capacity the bidder does not rely. Bidders who are selected to submit an ITT will be asked whether they intend to subcontract within the ITT (Stage 2) Tender. A shortened version of the SPD covering the exclusion grounds will require to be completed by each Subcontractor so identified and uploaded within the ITT (Stage 2) Technical Envelope. Exclusion Criteria Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. SPD Questions 3A – 3C have been identified as mandatory exclusion grounds and SPD Questions 3D have been identified as discretionary exclusion grounds. All the exclusion grounds will be assessed on a PASS/FAIL basis. For the mandatory exclusion grounds a bid will be excluded where the bidder fails to provide either a positive response or to provide details to the satisfaction of the Council of the self cleansing measures undertaken. .For the discretionary exclusion grounds a bid may be excluded where the bidder fails to provide either a positive response or if the Council is not satisfied as to the self cleansing measures undertaken. SPD Question 4A.1 Trade Registers It is a requirement of this tender that if the bidder is UK based they must hold a valid registration with Companies House. Where the bidder is UK based but not registered at Companies House they must be able to verify to the Councils satisfaction that they are trading from the address provided in the tender and under the company name given. If the bidder is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015. SPD Question 4A.2 Authorisation/Membership Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Bidders must confirm if they hold the particular authorisation or memberships.

Applies To

supplier
Criterion 2
Minimum
SPD Questions 4B.1.1 Economic and Financial Standing The Council will assess Bidders annual turnover to provide assurance of the capacity of the Bidder to deliver the contract. The minimum required turnover per year is 6,400,000 GBP and the past 3 financial years should be included in the response. SPD Question 4B.4 Economic and Financial Standing The Council will use the following ratios to evaluate a bidders financial status: Profitability – this is taken as profit after tax but before dividends and minority interests. If a company makes a profit then it is a pass for this ratio. Liquidity – this is calculated as current assets less stock and work in progress, divided by current liabilities. If the answer is greater than or equal to one then it is a pass for this ratio. Gearing – this is calculated as the total external secured borrowing (short term and long term) divided by shareholder funds expressed as a percentage. If the answer is less than or equal to 100% it is considered a pass for this ratio. Bidders must provide the name and value of each of the 3 ratios within their response to SPD question 4B.4. The Council requires bidders to pass 2 out of the 3 financial ratios above. Where 2 out of the 3 ratios cannot be met, the Council may take the undernoted into consideration when assessing financial viability and the risk to the Council, providing that the Bidder can supply evidence to substantiate any of the mitigating criteria when requested to do so. The following list is not exhaustive and other criteria may be considered where proposed by a bidder as mitigating factors: Would the bidder have passed the checks if prior year accounts had been used? Were any of the poor appraisal outcomes "marginal"? Does the bidder operate in a market which, traditionally, requires lower liquidity or higher debt finance? Does the bidder have sufficient reserves to sustain losses for a number of years? Does the bidder have a healthy cashflow? Is the bidder profitable enough to finance the interest on its debt? Is most of the bidder's debt owed to group companies? Is the bidder's debt due to be repaid over a number of years, and affordable? Have the bidder's results been adversely affected by "one off costs" and / or "one off accounting treatments"? Do the bidder's auditors (where applicable) consider it to be a "going concern"? Will the bidder provide a Parent Company Guarantee? Is the bidder the single supplier/source of the Goods/Works/Services in the marketplace? The Council will request submission of and assess the bidders financial accounts, and may use financial verification systems to validate the information provided. SPD Question 4B.5 Insurance The bidder must confirm that they have or will commit to obtain prior to the commencement of the contract, the following levels of Insurance Cover: Employer’s Liability Insurance covering the death of or bodily injuries to employees of the bidder arising out of and in the course of their employment in connection with this contract to the level of 10000000 GBP in respect of each claim, without limit to the number of claims. Public Liability Insurance covering the death of or bodily injury to a person (not an employee of the bidder) or loss of or damage to property resulting from an action or failure to take action by the bidder to the level of 5000000 GBP in respect of each claim, without limit to the number of claims. Professional Indemnity Insurance covering the failure of the bidder to use the skill and care normally used by professionals providing the services described in this tender to the level of 5000000 GBP in respect of each claim, without limit to the number of claims.

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
The procurement route will be via Competitive Procedure with Negotiation (CPN) which allows for innovation and to negotiate with suppliers on their proposals.

Value

Amount
59,000,000
Currency
GBP

Renewal

Description
The contract has an optional extension of 5 years subject to satisfactory performance, financial standing and availability of funding.

Second Stage

Maximum Candidates
5
Minimum Candidates
3

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
60
Criterion 2
Type
price
Description
40

Contract period

Duration In Days
2,520

Submission terms

Variant Policy
notAllowed

Selection criteria

Description
Limiting the number of candidates invited to tender will allow for more effective negotiation given the timely nature of this process, while still ensuring genuine competition.

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery Location

Description
South Lanarkshire

Delivery locations

Entry 1
Region
UKM95
Entry 2
Region
UKM95
Entry 3
Region
UKM95
Entry 4
Region
UKM95

Additional Classifications

Entry 1
Id
72267100
Scheme
CPV
Description
Maintenance of information technology software

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-1037
Name
South Lanarkshire Council

Roles

buyer

Address

Region
UKM95
Locality
Hamilton
Postal Code
ML3 0AA
Country Name
United Kingdom
Street Address
Council Headquarters, Almada Street

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
09
Scheme
COFOG
Description
Education

Identifier

Legal Name
South Lanarkshire Council

Contact

Name
Irene Peacock
Organisation 2
Id
GB-FTS-6287
Name
Hamilton Sheriff Court

Roles

reviewBody

Address

Locality
Hamilton
Postal Code
ML3 0BT
Country Name
United Kingdom
Street Address
Sheriff Court House, 4 Beckford Street,

Identifier

Legal Name
Hamilton Sheriff Court

Contact

Organisation 3
Id
GB-FTS-140999
Name
RM Education

Roles

supplier

Address

Region
UKM
Locality
Bellshill
Postal Code
ML4 3RB
Country Name
United Kingdom
Street Address
Belhaven House, Lark Way

Details

Scale
large

Identifier

Legal Name
RM Education

Contact

Telephone
+44 1698578011

Award information

Award 1
Id
009929-2025-SLC/FC/23/008-1
Status
active
Has Subcontracting
Yes

Suppliers

Supplier 1
Id
GB-FTS-140999
Name
RM Education

Related lots

1

Subcontracting

Maximum Percentage
0.08
Minimum Percentage
0.08

Contracts and changes

Entry 1
Id
009929-2025-SLC/FC/23/008-1
Status
active
Award ID
009929-2025-SLC/FC/23/008-1
Date Signed
3 Feb 2025, 00:00

Value

Amount
53,500,000
Currency
GBP

Recorded locations

  • Buyer location · Hamilton · UKM95 · ML3 0AA · United Kingdom
  • Delivery location · UKM95

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-03c329-2025-03-18T14:37:11Zcompiled ·