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PROCUREMENT OPPORTUNITY

Holiday Activities and Food (HAF) Programme Framework

London Borough of Hounslow · Tender notice on Find a Tender

Tender information last checkedLast checked 24 Sept 2026, 09:11.

Opportunity overview

The London Borough of Hounslow is seeking to establish a multi-supplier Framework for the delivery of the Holiday Activities and Food (HAF) Programme. The HAF Programme provides eligible children and young people with access to enriching activities, physical activity and nutritious food during school holiday periods, in accordance with Department for Education HAF requirements. The Framework will be divided into four Lots: Lot 1 - West: Feltham, Hanworth and Bedfont - up to 10 Framework Providers Lot 2 - Central: Hounslow, Cranford and Heston - up to 9 Framework Providers Lot 3 - East: Chiswick, Brentford and Isleworth - up to 8 Framework Providers Lot 4 - SEND: Borough-wide specialist SEND provision - up to 6 Framework Providers Tenderers may apply for one or more Lots and may be appointed to multiple Lots where they meet the applicable requirements. The estimated total value of the Framework is £807,200 over the four-year Framework term. Appointment to the Framework does not guarantee any minimum level or value of work. Services will be commissioned through individual Call-Off Contracts in accordance with the terms of the Framework Agreement. Call-Offs may be awarded without reopening competition or following a competitive selection process, as provided for within the Framework. The proposed Framework term is 1 March 2027 to 28 February 2031.

Classification

  • CPV55243000 — Children's holiday-camp services
  • CPV55523100 — School-meal services
  • CPV80000000 — Education and training services
  • CPV85311200 — Welfare services for disabled people
  • CPV85311300 — Welfare services for children and young people
  • CPV85312120 — Daycare services for disabled children and young people

Lots

  • West - Feltham, Hanworth and Bedfont£201.8k · Including VAT
  • Central - Hounslow, Cranford and Heston£201.8k · Including VAT
  • East - Chiswick, Brentford and Isleworth£201.8k · Including VAT
  • (HAF) Specialist SEND Provisions£201.8k · Including VAT

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-06f394
Status
active
Procurement Method
open
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
Tenders must be submitted electronically through the London Tenders / ProContract e-procurement portal: https://procontract.due-north.com/

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
The Authority will invite suppliers to submit a full Tender in response to the Tender Notice and associated procurement documents. Tenders will be assessed against the published mandatory requirements, conditions of participation, Pass/Fail requirements and award criteria set out in the Invitation to Tender. Suppliers may tender for one or more Lots. Each Lot will be evaluated separately and suppliers meeting the required standards may be appointed to one or more Lots, subject to the maximum number of Framework Providers stated for each Lot. The procedure will not include negotiation or dialogue with Tenderers and the Authority does not intend to refine the published award criteria or assessment methodology during the procedure. There will be no separate participation stage or multiple tendering rounds. Following evaluation and moderation, the Authority will identify the successful Tenderers for each Lot and proceed to award in accordance with the Procurement Act 2023 and the procurement documents.

Special regime

lightTouch

Techniques

Has Framework Agreement
Yes

Framework Agreement

Method
withAndWithoutReopeningCompetition
Type
closed
Description
The Framework will operate across four Lots. Successful Tenderers will be appointed to the Lot or Lots for which they have successfully tendered and will only be eligible for Call-Off Contracts under those Lots. Prices will be determined in accordance with the Framework pricing arrangements and the Provider's submitted Pricing Schedule. Prices must remain within the applicable maximum rates of £26 per child per day for Lots 1-3 and £90 per child per day for Lot 4 (SEND). Call-Off Contracts may be awarded either without reopening competition or following a competitive selection process, in accordance with the Framework Agreement. Where an award is made without reopening competition, the Authority will select an eligible Provider from the relevant Lot having regard to the specific requirement, including suitability, geographical coverage, venue availability, capacity, mobilisation requirements, specialist or SEND requirements, delivery arrangements, price and value for money. Where a competitive selection process is used, eligible Providers within the relevant Lot will be invited to respond to the specific Call-Off requirement and will be assessed in accordance with the criteria and procedure set out in the Framework Agreement. Appointment to the Framework does not guarantee any minimum volume or value of work.

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
7 Oct 2026, 23:59

Expected award period

Ends
27 Nov 2026, 23:59

Lots and requirements

Entry 1
Id
1
Title
West - Feltham, Hanworth and Bedfont
Description
Delivery of Holiday Activities and Food (HAF) Programme services across Feltham, Hanworth and Bedfont. Providers will be required to deliver compliant HAF provision for eligible children and young people during school holiday periods, including nutritious food, enriching activities, physical activity, healthy lifestyles support and signposting. Up to 10 Framework Providers may be appointed to this Lot.
Status
active
Has Renewal
Yes

Value

Including VAT
201,800
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
HAF Service Delivery Model

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 2
Type
quality
Name
Childcare Setting Delivery

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 3
Type
quality
Name
Inclusion, Accessibility and SEND

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 4
Type
quality
Name
Contract Management and Performance

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 5
Type
quality
Name
Service Mobilisation and Quality Assurance

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 6
Type
quality
Name
Risk Management and Business Continuity

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 7
Type
quality
Name
Operational Risk Assessment

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 8
Type
price
Name
Price

Numbers

Entry 1
Number
20
Weight
percentageExact

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
1 Mar 2027, 00:00
Ends
1 Mar 2029, 23:59
Max Extent Date
1 Mar 2031, 23:59

Renewal

Description
The Framework will have an initial term of two years, with the option for the Authority to extend for up to a further two years in two separate 12-month periods (2+1+1). Any extension will be subject to continued Department for Education HAF funding, satisfactory performance, ongoing service requirements and approval by the Authority. There is no commitment or guarantee that either extension will be exercised.
Entry 2
Id
2
Title
Central - Hounslow, Cranford and Heston
Description
Delivery of Holiday Activities and Food (HAF) Programme services across Hounslow, Cranford and Heston. Providers will be required to deliver compliant HAF provision for eligible children and young people during school holiday periods, including nutritious food, enriching activities, physical activity, healthy lifestyles support and signposting. Up to 9 Framework Providers may be appointed to this Lot.
Status
active
Has Renewal
Yes

Value

Including VAT
201,800
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
HAF Service Delivery Model

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 2
Type
quality
Name
Childcare Setting Delivery

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 3
Type
quality
Name
Inclusion, Accessibility and SEND

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 4
Type
quality
Name
Contract Management and Performance

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 5
Type
quality
Name
Service Mobilisation and Quality Assurance

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 6
Type
quality
Name
Risk Management and Business Continuity

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 7
Type
quality
Name
Operational Risk Assessment

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 8
Type
price
Name
Price

Numbers

Entry 1
Number
20
Weight
percentageExact

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
1 Mar 2027, 00:00
Ends
1 Mar 2029, 23:59
Max Extent Date
1 Mar 2031, 23:59

Renewal

Description
The Framework will have an initial term of two years, with the option for the Authority to extend for up to a further two years in two separate 12-month periods (2+1+1). Any extension will be subject to continued Department for Education HAF funding, satisfactory performance, ongoing service requirements and approval by the Authority. There is no commitment or guarantee that either extension will be exercised.
Entry 3
Id
3
Title
East - Chiswick, Brentford and Isleworth
Description
Delivery of Holiday Activities and Food (HAF) Programme services across Chiswick, Brentford and Isleworth. Providers will be required to deliver compliant HAF provision for eligible children and young people during school holiday periods, including nutritious food, enriching activities, physical activity, healthy lifestyles support and signposting. Up to 8 Framework Providers may be appointed to this Lot.
Status
active
Has Renewal
Yes

Value

Including VAT
201,800
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
HAF Service Delivery Model

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 2
Type
quality
Name
Childcare Setting Delivery

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 3
Type
quality
Name
Inclusion, Accessibility and SEND

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 4
Type
quality
Name
Contract Management and Performance

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 5
Type
quality
Name
Service Mobilisation and Quality Assurance

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 6
Type
quality
Name
Risk Management and Business Continuity

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 7
Type
quality
Name
Operational Risk Assessment

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 8
Type
price
Name
Price

Numbers

Entry 1
Number
20
Weight
percentageExact

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
1 Mar 2027, 00:00
Ends
1 Mar 2029, 23:59
Max Extent Date
1 Mar 2031, 23:59

Renewal

Description
The Framework will have an initial term of two years, with the option for the Authority to extend for up to a further two years in two separate 12-month periods (2+1+1). Any extension will be subject to continued Department for Education HAF funding, satisfactory performance, ongoing service requirements and approval by the Authority. There is no commitment or guarantee that either extension will be exercised.
Entry 4
Id
4
Title
(HAF) Specialist SEND Provisions
Description
Delivery of specialist Holiday Activities and Food (HAF) Programme provision for eligible children and young people with special educational needs and disabilities across the London Borough of Hounslow. Providers will be required to demonstrate appropriate specialist capability, staffing, accessibility and support arrangements to meet individual needs while delivering the wider HAF requirements. Up to 6 Framework Providers may be appointed to this Lot.
Status
active
Has Renewal
Yes

Value

Including VAT
201,800
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
HAF Service Delivery Model

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 2
Type
quality
Name
Childcare Setting Delivery

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 3
Type
quality
Name
Inclusion, Accessibility and SEND

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 4
Type
quality
Name
Contract Management and Performance

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 5
Type
quality
Name
Service Mobilisation and Quality Assurance

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 6
Type
quality
Name
Risk Management and Business Continuity

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 7
Type
quality
Name
Operational Risk Assessment

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 8
Type
price
Name
Price

Numbers

Entry 1
Number
20
Weight
percentageExact

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
1 Mar 2027, 00:00
Ends
1 Mar 2029, 23:59
Max Extent Date
1 Mar 2031, 23:59

Renewal

Description
The Framework will have an initial term of two years, with the option for the Authority to extend for up to a further two years in two separate 12-month periods (2+1+1). Any extension will be subject to continued Department for Education HAF funding, satisfactory performance, ongoing service requirements and approval by the Authority. There is no commitment or guarantee that either extension will be exercised.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
55243000
Description
Children's holiday-camp services
Entry 2
Scheme
CPV
Id
55523100
Description
School-meal services
Entry 3
Scheme
CPV
Id
85311300
Description
Welfare services for children and young people

Delivery locations

Entry 1
Region
UKI75
Country
GB
Country Name
United Kingdom
Item 2
Id
2
Related Lot
2

Additional Classifications

Entry 1
Scheme
CPV
Id
55243000
Description
Children's holiday-camp services
Entry 2
Scheme
CPV
Id
55523100
Description
School-meal services
Entry 3
Scheme
CPV
Id
85311300
Description
Welfare services for children and young people

Delivery locations

Entry 1
Region
UKI75
Country
GB
Country Name
United Kingdom
Item 3
Id
3
Related Lot
3

Additional Classifications

Entry 1
Scheme
CPV
Id
55243000
Description
Children's holiday-camp services
Entry 2
Scheme
CPV
Id
55523100
Description
School-meal services
Entry 3
Scheme
CPV
Id
85311300
Description
Welfare services for children and young people

Delivery locations

Entry 1
Region
UKI75
Country
GB
Country Name
United Kingdom
Item 4
Id
4
Related Lot
4

Additional Classifications

Entry 1
Scheme
CPV
Id
55243000
Description
Children's holiday-camp services
Entry 2
Scheme
CPV
Id
55523100
Description
School-meal services
Entry 3
Scheme
CPV
Id
80000000
Description
Education and training services
Entry 4
Scheme
CPV
Id
85311200
Description
Welfare services for disabled people
Entry 5
Scheme
CPV
Id
85311300
Description
Welfare services for children and young people
Entry 6
Scheme
CPV
Id
85312120
Description
Daycare services for disabled children and young people

Delivery locations

Entry 1
Region
UKI75
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
future
Document Type
biddingDocuments
Entry 3
Id
084610-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
7 Sept 2026, 16:57
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
London Borough of Hounslow
Id
GB-PPON-PQYY-1684-DYLV

Identifier

Scheme
GB-PPON
Id
PQYY-1684-DYLV

Address

Street Address
Hounslow House, 7 Bath Road
Locality
Hounslow, London
Postal Code
TW3 3EB
Country
GB
Country Name
United Kingdom
Region
UKI75

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Hounslow, London · UKI75 · TW3 3EB · United Kingdom
  • Delivery location · UKI75 · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 084450-2026Preliminary market engagement notice on Find a Tender ·
  2. 084610-2026Tender notice on Find a Tender ·