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PROCUREMENT OPPORTUNITY

SUPPLY OF SELF SERVICE DEVICES (ATMS, MFDS, KIOSKS AND OTHER SELF SERVICE DEVICES)

Post Office Limited · Tender notice on Find a Tender

Tender information last checkedLast checked 25 Sept 2026, 10:21.

Opportunity overview

A) Background 1) This is the second of two tenders being issued by Post Office for the SUPPLY of Self Service Devices (ATMs & Multi Function Deposit (MFDs) hardware and other associated Self Service Devices e.g., Kiosks) 2) The first tender for the Managed Services of the Self Service Devices - (ATMs & MFDs) has been issued and is now CLOSED (OCID reference - ocds-h6vhtk-051278). 3) Post Office has issued a Pre-Market engagement Notice and has engaged with interested parties. B) THIS TENDER OPPORTUNITY Supply of Self Service Devices (ATM & MFD hardware and other associated Self Service Devices e.g., Kiosks) - To supply new ATMs for the Post Office network and for Banking Hubs (cash dispense notes only) of up to 500 units. This is not guaranteed growth. - To supply new MFDs for the Post Office network and for Banking Hubs (cash and may require coin) of up to 800 units. This is not guaranteed growth. - Self Service Devices may be acquired through outright purchase and/or alternative commercial models, including leasing arrangements, during the contract Term. 1. The supply of ATM cash dispensing hardware - including internal free-standing devices (both front and rear servicing) and through the wall models. 2. The supply of MFD hardware for notes and coins including internal free-standing devices (both front and rear servicing) and through the wall models. 3. Where devices are capable of multi-function services these may include cash recycling.

Classification

  • CPV30123200 — Automatic cash dispensers
  • CPV30123600 — Coin-handling machines
  • CPV30123610 — Coin-sorting machines
  • CPV30123620 — Coin-counting machines
  • CPV30123630 — Coin-wrapping machines
  • CPV35121200 — Detector for forged money
  • CPV66112000 — Deposit services
  • CPV66114000 — Financial leasing services

Lots

  • Lot 1£6m

Documents and notices

  • Tender notice on Find a TenderOpen source ↗
  • The POL e-Sourcing portal contains all the relevant tender information. Please register to this portal, found below the user name, password and login fields. Click on "Register Here" in grey, which takes you to the "Register Account" screen and complete the mandatory fields, then click on the blue Register button at the bottom of the screen to submit your details. You should receive an e-mail so that you can create your own password to log in to this event. Should you have any difficulty in accessing or logging onto the platform please contact procurement@postoffice.co.uk. Once you have successfully logged in, you select 'Open Opportunities' and then click on the 'view details' button for the event titled "AA1541 - Supply of Self Service Devices (ATMs & Multi-Function Deposit (MFDs) hardware and other associated Self Service Devices e.g., Kiosks)" All queries/clarifications in relation to the tender should ONLY be raised via the 'Communications Tab' within the tender event.Open source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
AA1541
Status
active
Procurement Method
open
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
goods
Above Threshold
Yes
How to submit
https://postoffice.wax-live.com/S2C/SignIn.aspx The POL e-Sourcing portal contains all the relevant tender information. Please register to this portal, found below the user name, password and login fields. Click on "Register Here" in grey, which takes you to the "Register Account" screen and complete the mandatory fields, then click on the blue Register button at the bottom of the screen to submit your details. You should receive an e-mail so that you can create your own password to log in to this event. Should you have any difficulty in accessing or logging onto the platform please contact procurement@postoffice.co.uk. Once you have successfully logged in, you select 'Open Opportunities' and then click on the 'view details' button for the event titled "AA1541 - Supply of Self Service Devices (ATMs & Multi-Function Deposit (MFDs) hardware and other associated Self Service Devices e.g., Kiosks)" All queries/clarifications in relation to the tender should ONLY be raised via the 'Communications Tab' within the tender event ↗
Has Recurrence
Yes
Published risks
POL has identified the following risks (in respect of both procurements, the occurrence of which could jeopardise the satisfactory performance of the awarded contracts, but because of their nature, cannot be addressed in the contracts as awarded, and so may require a substantial amendment to the contracts under paragraph 5 of Schedule 8 (materialisation of a known risk) to the Procurement Act 2023: • policy decisions made by HM Government, any regulator, or any other public body, whether or not in response to findings by an Inquiry, that require modification to the awarded contracts to implement; • the enactment or coming into force of legislation relating to the Post Office that requires modification to the awarded contracts to implement; • where both contracts are awarded to separate suppliers, the failure of one supplier to perform its obligations under awarded contract where that failure affects the ability of the supplier under the other awarded contract to perform its obligations; • where the deployment of the Managed Services Supplier solution is delayed, disrupted or otherwise does not proceed according to plan due to complexities arising; • where either supplier of each contract is unable to perform their obligations under their respective awarded contract due to complexities arising from existing systems; • in respect of either contract, that the procurement for the contract for the other is abandoned or significantly delayed; • for both contracts - fuel prices In respect of the Supply contract only: • there is a delay to the appointment of the Managed Services supplier; • there is a delay in the design and build of the solution, or any part of it, provided under the Managed Services supplier.

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
1. Under this Competitive Flexible Procedure Post Office may undertake any of the following: - a. limit the number of participating Bidders, generally or in respect of particular tendering rounds or other selection processes; b. provide for the refinement of award criteria in accordance with section 24 (Refining award criteria); c. not permit the participation of Bidders that did not submit a tender in the first round of tendering or that were excluded following an earlier round. 2. Subject to Bidders satisfying any conditions of participation Post Office in accordance with the award criteria and assessment methodology set out this Initial Invitation to Tender (IIT) a. may award the contract following Initial Tenders to the Bidder that submits the most advantageous tender and will not proceed to further stages; or b. may down select and reduce the number to a shortlist of Bidders who then progress to the next dialogue stage 3. If down selected and Stage 4 (dialogue) is entered, the dialogue sessions will be undertaken with selected Bidders. 4. Once dialogue is concluded Post Office will invite Final Tenders (Stage 5). 5. Once Stage 5 evaluation has been concluded, POL will provide an assessment summary containing all of the information required to all Bidders that submitted Final Tenders to inform them whether they have been successful in being awarded the contract. 6. Stage 6 - Award of Contract, once the assessment summaries have been provided POL will also publish a contract award notice to commence the mandatory standstill period. Once the standstill period is concluded, Stage 6 will end with POL entering into the contract with the preferred Bidder(s) and publication of a contract details notice.

Covered By

GPA

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
25 Sept 2026, 10:00

Enquiry period

Ends
11 Sept 2026, 10:00

Expected award period

Ends
1 Nov 2026, 23:59

Lot Details

No Lots Division Rationale
Post Office is issuing two separate tenders for the Self Service Devices: - i) ISSUED JUNE 2026 ocds-h6vhtk-051278 & DEADLINE NOW PAST for the Managed Services of the Self Service Devices and ii) THIS INVITATION AUGUST 2026 for Hardware Supply of the Self Service Devices

Recurrence

Dates

Entry 1
Starts
1 Dec 2030, 23:59

Lots and requirements

Entry 1
Id
1
Status
active
Has Options
Yes

Value

Including VAT
7,200,000
Amount
6,000,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
price
Name
Pricing
Description
Pricing Evaluation

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Type
quality
Name
Equipment Supply - Method Statements
Description
Quality questions in respect of the supply of the Self Service Devices

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 3
Type
quality
Name
Social Value - Method Statement
Description
Quality questions in respect of Social Value

Numbers

Entry 1
Number
10
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
technical
Description
Post Office has Minimum Requirements which are set out in Appendix 9 of the procurement documentation.

Contract period

Starts
2 Dec 2026, 00:00
Ends
1 Dec 2031, 23:59

Options

Description
The right to additional purchases while the contract is valid.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
30123200
Description
Automatic cash dispensers
Entry 2
Scheme
CPV
Id
30123600
Description
Coin-handling machines
Entry 3
Scheme
CPV
Id
30123610
Description
Coin-sorting machines
Entry 4
Scheme
CPV
Id
30123620
Description
Coin-counting machines
Entry 5
Scheme
CPV
Id
30123630
Description
Coin-wrapping machines
Entry 6
Scheme
CPV
Id
35121200
Description
Detector for forged money
Entry 7
Scheme
CPV
Id
66112000
Description
Deposit services
Entry 8
Scheme
CPV
Id
66114000
Description
Financial leasing services

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
L-1
Document Type
biddingDocuments
Description
The POL e-Sourcing portal contains all the relevant tender information. Please register to this portal, found below the user name, password and login fields. Click on "Register Here" in grey, which takes you to the "Register Account" screen and complete the mandatory fields, then click on the blue Register button at the bottom of the screen to submit your details. You should receive an e-mail so that you can create your own password to log in to this event. Should you have any difficulty in accessing or logging onto the platform please contact procurement@postoffice.co.uk. Once you have successfully logged in, you select 'Open Opportunities' and then click on the 'view details' button for the event titled "AA1541 - Supply of Self Service Devices (ATMs & Multi-Function Deposit (MFDs) hardware and other associated Self Service Devices e.g., Kiosks)" All queries/clarifications in relation to the tender should ONLY be raised via the 'Communications Tab' within the tender event.
Entry 3
Id
081542-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
26 Aug 2026, 19:49
Format
text/html

Planning and budget

No Engagement Notice Rationale
A Preliminary Market Notice (PME) was published to cover both this tender and the tender for Managed Services as there is commonality between Suppliers. The PME was published on 15 July 2025, OCID reference: ocds-h6vhtk-051278.

Buyer, suppliers and contacts

Organisation 1
Name
Post Office Limited
Id
GB-COH-02154540

Identifier

Scheme
GB-COH
Id
02154540

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PRNP-5883-YMLG

Address

Street Address
100 Wood Street
Locality
London
Postal Code
EC2V 7ER
Country
GB
Country Name
United Kingdom
Region
UKI31

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicUndertaking
Description
Public undertaking

Recorded locations

  • Buyer location · London · UKI31 · EC2V 7ER · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 081542-2026Tender notice on Find a Tender ·