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PROCUREMENT OPPORTUNITY

Occupational Health and Pre-Employment Medical Services

FAIRFAX MULTI ACADEMY TRUST · Tender notice on Find a Tender

Tender information last checkedLast checked 26 Sept 2026, 07:03.

Opportunity overview

Fairfax Multi Academy Trust is seeking quotations from suitably qualified providers for the provision of Occupational Health and Pre-Employment Medical Services. The Trust wishes to appoint a single provider capable of delivering both services through a single contractual arrangement and, where possible, a single integrated platform. The Services include, but are not limited to: • Occupational Health management referrals. • Long-term sickness absence assessments. • Frequent absence reviews. • Return-to-work assessments. • Fitness-for-work assessments. • Stress and wellbeing assessments. • Disability and Equality Act related assessments. • Workplace adjustment assessments and recommendations. • Pre-employment health questionnaires. • Pre-employment medical screening and assessments. • Occupational Health clearance recommendations. • Reporting and management information. • Account management and support. The Provider shall deliver a secure online solution that supports referral management, case tracking, reporting, management information and pre-employment medical screening. Estimated annual volumes include approximately 50 Occupational Health referrals and 60 pre-employment health questionnaires per annum. Suppliers must be capable of providing both Occupational Health Services and Pre-Employment Medical Screening Services under a single contractual arrangement. Following evaluation of written submissions, the three highest-scoring suppliers may be invited to participate in a supplier demonstration.

Classification

  • CPV85120000 — Medical practice and related services
  • CPV85141000 — Services provided by medical personnel
  • CPV85147000 — Company health services

Lots

  • Lot 1£36k · Including VAT

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
FMAT/OH/2026/01
Status
active
Procurement Method
open
Procurement Method Details
Below threshold - open competition
Main Procurement Category
services
Above Threshold
No

Legal basis

Id
2023/54
Scheme
UKPGA

Special regime

lightTouch

Submission terms

Electronic Submission Policy
allowed

Tender Period

Ends
28 Aug 2026, 23:59

Enquiry period

Ends
20 Aug 2026, 17:00

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Including VAT
36,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Quality
Description
Quality submissions will be evaluated against the following criteria: Q1 - Addressing the Trust's Requirements - 20% Q2 - Clinical Quality and Reporting - 15% Q3 - System Functionality and User Experience - 15% Q4 - Service Delivery and Capacity - 5% Q5 - Mobilisation and Implementation - 2% Q6 - Relevant Experience and References - 2% Q7 - Added Value - 1% Following evaluation of written submissions, the three highest-scoring suppliers may be invited to participate in a supplier demonstration.

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Type
price
Name
Price
Description
Price will be evaluated using a proportional scoring methodology. The lowest priced compliant quotation will receive the maximum available score. All other quotations will receive a proportionate score using the following formula: (Lowest Price ÷ Supplier Price) × Maximum Available Price Score

Numbers

Entry 1
Number
40
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Description
Suppliers must be able to provide both Occupational Health Services and Pre-Employment Medical Screening Services under a single contractual arrangement. Suppliers must hold appropriate Professional Indemnity Insurance and Public Liability Insurance. Suppliers must comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. Suppliers must provide a secure online system capable of supporting Occupational Health referrals, pre-employment medical screening, case management and reporting. Suppliers must be able to provide a minimum of two client references for similar services. All clinical assessments must be undertaken by appropriately qualified Occupational Health professionals.

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
1 Oct 2026, 00:00
Ends
30 Sept 2027, 23:59
Max Extent Date
30 Sept 2028, 23:59

Renewal

Description
The Contract will be awarded for an initial term of 12 months. The Trust reserves the right, at its sole discretion, to extend the Contract by up to two further periods of 12 months, subject to satisfactory performance, continued business need and funding availability. Any extension will be confirmed in writing by the Trust prior to the expiry of the Contract Term.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
85120000
Description
Medical practice and related services
Entry 2
Scheme
CPV
Id
85141000
Description
Services provided by medical personnel
Entry 3
Scheme
CPV
Id
85147000
Description
Company health services

Delivery locations

Entry 1
Region
UKG3
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
A-20274
Document Type
biddingDocuments
Format
application/pdf
Entry 2
Id
A-20275
Document Type
biddingDocuments
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Entry 3
Id
A-20276
Document Type
biddingDocuments
Format
application/vnd.openxmlformats-officedocument.spreadsheetml.sheet
Entry 4
Id
074690-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
6 Aug 2026, 12:41
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
FAIRFAX MULTI ACADEMY TRUST
Id
GB-COH-07661164

Identifier

Scheme
GB-COH
Id
07661164

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PVNP-5496-VCCV

Address

Street Address
Fairfax Multi Academy Trust
Locality
Sutton Coldfield
Postal Code
B75 7JT
Country
GB
Country Name
United Kingdom
Region
UKG31

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Sutton Coldfield · UKG31 · B75 7JT · United Kingdom
  • Delivery location · UKG3 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 074690-2026Tender notice on Find a Tender ·