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PROCUREMENT OPPORTUNITY

Hospital Kitchen Deep Cleaning

Lothian Health Board · tender

Tender information last checkedLast checked 30 Sept 2026, 22:27.

Opportunity overview

NHS Lothian (NHSL) intends to appoint a suitable Contractor to undertake routine deep cleaning services, including grease extract cleaning services at various NHSL kitchen sites. The following NHSL sites are required to be cleaned 2-3 times per year. Please refer to Appendix 2 to view the cleaning schedule. Western General Hospital - Main Kitchen Royal Edinburgh Hospital - Kitchen & Oil Store Royal Hospital for Children & Young People - Basement Kitchen Royal Hospital for Children & Young People - Upper Kitchen East Lothian Community Hospital St John’s Hospital - Howden Café St John’s Hospital - Main Kitchen The Services will include: Canopy, filter, and extraction cleaning Decarbonising to remove burnt-on residues from equipment such as fryers, ranges, and other heating surfaces Full disinfection of all relevant surfaces, fittings, and equipment Dismantling and disconnecting equipment, where necessary, to access hard to reach areas Reassembly and reconnection of all equipment on completion Accessing and cleaning high level areas Use of food-safe, non-corrosive, environmentally friendly deep cleaning chemicals Use of appropriate specialist equipment and materials to achieve professional deep clean results Bagging and removal of all waste generated during the cleaning works to appropriate disposal facilities Provision of a final clean report and certificate of cleanliness following each completed clean

Classification

  • CPV90910000 — Cleaning services

Lots

  • See II.1.4) Short description of this contract noticeValue not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
LR3-191-2026
Status
active
Main Procurement Category
services
Procurement Method
open
Procurement Method Details
Open procedure
Has Recurrence
Yes

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Scheme
CPV
Id
90910000
Description
Cleaning services

Submission Method

electronicSubmission

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
Bidders must confirm adherence to either of the following: (a) hold current membership of the BESA Vent Hygiene Register (VHR), or an equivalent independently audited certification scheme; OR: (b) will ensure that all grease extract cleaning services delivered under this contract will be carried out in accordance with the BESA TR19 Grease specification, including provision of appropriate post-clean certification and supporting documentation. COSHH training Bidders must confirm that all staff engaged in the delivery of the services under this Contract will receive appropriate training in the Control of Substances Hazardous to Health (COSHH), relevant to the chemicals and substances used in hospital kitchen deep cleaning environments. This training must be current, regularly refreshed, and evidenced upon request by NHS Lothian for the duration of the Contract. The successful Contractor must ensure that within 6 weeks of commencement of the Contract, all relevant staff are in possession of a current Protecting Vulnerable Groups (PVG) certificate from Disclosure Scotland, as is required by Scottish Law. Written confirmation of compliance with this requirement must be readily available when asked for by NHS Lothian personnel. Continual compliance with this requirement for the duration Contract is a strict mandatory requirement. Failure to comply might result in non-compliant operatives being removed from site, and also termination of the Contract if not remedied to the satisfaction of the Board.

Applies To

supplier
Criterion 2
Type
economic
Description
Specific Yearly/Average turnover over the last three financial years Professional Risk Indemnity Employer's (Compulsory) Liability Public Liability
Minimum
Requirement - Specific Yearly/Average turnover Number of fiscal years: 3 Minimum required turnover per year: 100,000 GBP Professional Risk Indemnity: 5,000,000 GBP Employer's (Compulsory) Liability: 5,000,000 GBP Public Liability: 10,000,000 GBP

Applies To

supplier

Covered By

GPA

Tender Period

Ends
17 Jul 2026, 12:00

Submission terms

Languages

en

Bid Validity Period

Ends
15 Oct 2026, 23:59

Expected award period

Starts
17 Jul 2026, 12:00

Bid Opening

Date
17 Jul 2026, 12:00
Description
The tender opening panel will complete a tender opening checklist to ensure that any omissions/errors/non-compliance in the bid submissions is captured and clarified (where appropriate) with the tenderers prior to the quality submissions being sent to the evaluation panel.

Address

Street Address
Online - the tender submissions will be downloaded from the PCS-T tender platform.

Contract terms

Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed
Has Electronic Payment
Yes

Recurrence

Description
This is dependent on whether or not the awarded contract will be extended after the initial 2 year duration. Future notices will be published in one of the following years: 2028, 2029, 2030 or 2031.

Lots and requirements

Entry 1
Id
1
Description
See II.1.4) Short description of this contract notice
Has Renewal
Yes
Has Options
No
Status
active

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
60
Criterion 2
Type
price
Description
40

Contract period

Duration In Days
720

Renewal

Description
There are 3 x 12-months options to extend this contract. All extensions will be taken at NHS Lothian's discretion. The maximum contract term will therefore be 5 years.

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKM73

Delivery Location

Description
Edinburgh and the Lothians

Buyer, suppliers and contacts

Organisation 1
Name
Lothian Health Board
Id
GB-FTS-148699

Identifier

Legal Name
Lothian Health Board

Address

Street Address
Mainpoint, 2nd Floor, 102 Westport
Locality
Edinburgh
Region
UKM75
Postal Code
EH3 9DN
Country Name
United Kingdom

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
TED_CA_TYPE
Id
REGIONAL_AGENCY
Description
Regional or local agency/office
Entry 2
Scheme
COFOG
Id
01
Description
General public services
Organisation 2
Name
Edinburgh Sheriff Court and Justice of the Peace Court
Id
GB-FTS-675

Identifier

Legal Name
Edinburgh Sheriff Court and Justice of the Peace Court

Address

Street Address
27 Chambers Street
Locality
Edinburgh
Postal Code
EH1 1LB
Country Name
United Kingdom

Roles

reviewBody

Recorded locations

  • Buyer location · Edinburgh · UKM75 · EH3 9DN · United Kingdom
  • Delivery location · UKM73

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 055593-2026tender ·