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PROCUREMENT OPPORTUNITY

Government Art Collection Framing Service and Materials

Department for Culture, Media and Sport · Tender notice on Find a Tender

Tender information last checkedLast checked 25 Sept 2026, 15:52.

Opportunity overview

The Department for Digital, Culture, Media and Sport (DCMS) is issuing this Tender Notice to invite competitive tenders for the provision of framing services and specialist materials on behalf of the Government Art Collection (GAC). This procurement directly supports the GAC’s ongoing preventative conservation programme and ensures a high-standard, complementary aesthetic across national art displays. This requirement is divided into two distinct Lots: Lot 1 – Outsourced Framing Services: The provision of end-to-end bespoke framing services, including specialist conservation framing, mounting, and structural support, as detailed in the procurement specification. Lot 2 – Materials for In-House Framing Services: The supply and delivery of conservation-grade framing materials and supplies required for internal GAC framing operations, as detailed in the procurement specification. This procurement is being conducted under the Open Procedure in accordance with the Procurement Act 2023. Full details are set out within the Invitation to Tender (ITT) pack on Atamis.

Classification

  • CPV03410000 — Wood
  • CPV14820000 — Glass
  • CPV37800000 — Handicraft and art supplies
  • CPV37820000 — Art supplies
  • CPV39298000 — Statuettes, ornaments; photograph or picture frames, and mirrors
  • CPV39298100 — Photograph frames
  • CPV39298200 — Picture frames
  • CPV45420000 — Joinery and carpentry installation work
  • CPV45440000 — Painting and glazing work
  • CPV45441000 — Glazing work
  • CPV79000000 — Business services: law, marketing, consulting, recruitment, printing and security
  • CPV79990000 — Miscellaneous business-related services

Lots

  • Lot 1 – Outsourced Framing Services:£2m
  • Lot 2 – Materials for In-House Framing Services£850k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
104963
Status
active
Procurement Method
open
Procurement Method Details
Open procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
Tenderers are required to submit bids via the Atamis e-Sourcing Portal (the Portal). Suppliers wishing to participate will need to register on the Portal to access the tender documentation and submit a response. Suppliers who are already registered will not need to register again and can use their existing username and password. A password reminder function is available on the Portal homepage. Atamis Portal registration link: https://dcms.my.site.com/login Tenderers are responsible for reviewing all communications issued via the Portal and following any instructions provided during the procurement process. If technical difficulties are experienced, support will be available from the Atamis e-Sourcing Helpdesk at: Support@atamis.co.uk. Tenderers are encouraged to raise any questions throughout the Clarification period, rather than waiting until the deadline. The Department is committed to answering questions and providing clear instructions as quickly and early as possible, using its best endeavours.
Published risks
none

Legal basis

Id
2023/54
Scheme
UKPGA

Additional Procurement Categories

goods

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
15 Sept 2026, 12:00

Enquiry period

Ends
2 Sept 2026, 12:00

Expected award period

Ends
23 Sept 2026, 23:59

Lot Details

Maximum Lots Bid Per Supplier
1
Maximum Lots Awarded Per Supplier
1

Award criteria

Description
Lot 1 – Outsourced Framing Services: The provision of end-to-end bespoke framing services, including specialist conservation framing, mounting, and structural support, as detailed in the procurement specification. Lot 2 – Materials for In-House Framing Services: The supply and delivery of conservation-grade framing materials and supplies required for internal GAC framing operations, as detailed in the procurement specification. PLEASE NOTE: although this notice may indicate in certain sections that the maximum number of lots a supplier may bid for is one, this is an error in the notice system. Suppliers may bid for either lot individually or for both Lots 1 and 2, and can be awarded both lots.

Contract terms

Financial Terms
Any payments shall be made in arrears, and in accordance with the Terms and Conditions of the Contract.

Lots and requirements

Entry 1
Id
1
Title
Lot 1 – Outsourced Framing Services:
Description
The provision of end-to-end bespoke framing services, including specialist conservation framing, mounting, and structural support, as detailed in the procurement specification.
Status
active
Has Renewal
Yes

Value

Including VAT
2,400,000
Amount
2,000,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Question 1 - Framing Experience
Description
Please demonstrate the relevant skills and expertise of your organisation and staff, to undertake these framing services.

Numbers

Entry 1
Number
25
Weight
percentageExact
Criterion 2
Type
quality
Name
Question 2: Materials
Description
Please describe your proposed approach to sourcing materials that may be required for delivery of the framing services, including those described in the Specification (as well as any other relevant materials that may be required).

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 3
Type
quality
Name
Question 3: Orders and Delivery
Description
Please describe your proposed approach to performing the requirements described under the “ordering and delivery” section of the Specification (as well as any other related services that you may perform in this area).

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 4
Type
quality
Name
Question 4: Management
Description
Please describe your relevant processes and procedures that will enable you to successfully manage delivery of framing requirements in accordance with the Specification. In particular, your response should demonstrate that you meet the “Management” requirements described in the Specification and summarised below: Monitoring and tracking of work Security

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 5
Type
quality
Name
Question 5: Sustainability
Description
Please describe your relevant processes and procedures that relate to providing framing services sustainability (note this is different to the Social Value question which focuses on proposals to deliver added (social) value, rather than sustainability processes and procedures).

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 6
Type
quality
Name
Social Value - Sustainable Procurement Practices
Description
Describe the commitment your organisation will make to ensure that opportunities under the contract deliver the Policy Outcome and Award Criteria.

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 7
Type
quality
Name
Social Value - Equal opportunity
Description
Describe the commitment your organisation will make to ensure that opportunities under the contract deliver the Policy Outcome and Award Criteria.

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 8
Type
price
Name
Pricing Schedule
Description
Please complete the template provided (Appendix B Pricing Schedule) and ensure all relevant sections are completed.

Numbers

Entry 1
Number
20
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Tenderers are requested to respond to the PSQ (Procurement Specific Questionnaire) as part of their bid, please see the document on Atamis for conditions of participation. The requirements include, but are not limited to, the following: Tenderers must be registered or register on the CDP. Tenderers must be compliant with the UK General Data Protection Regulation. Tenderers must have an annual turnover (£75,000 per FY). Tenderers must either currently hold, or explicitly commit to obtaining prior to the formal award of contract, the following minimum levels of insurance cover: Employer’s (Compulsory) Liability Insurance: Minimum £5,000,000. Public Liability Insurance: Minimum £5,000,000. Professional Indemnity Insurance: Minimum £5,000,000. Note: Full evaluation details, scoring criteria, and access to the PSQ/ITT pack are available via the Atamis portal.
Criterion 2
Type
technical
Description
Tenderers are requested to provide details of up to three contracts to meet conditions of participation relating to technical ability, the public or private sector (which may include samples of grant-funded work). The examples must be from the past three years. The named contact provided should be able to provide written evidence to confirm the accuracy of the information provided. For consortium bids, or where tenderers have indicated that they are relying on an associated person to meet the technical ability, they should provide relevant examples of where the associated person has delivered similar requirements. If this is not possible (e.g. the consortium is newly formed or a special purpose vehicle is to be created for this contract) then three separate examples should be provided between the principal member(s) of the proposed consortium or members of the special purpose vehicle or sub-contractors (three examples are not required from each member). If tenderers cannot provide at least one example of previous contracts, they must provide an explanation for this and how they meet the conditions of participation relating to technical ability. Note: Full evaluation details, scoring criteria, and access to the PSQ/ITT pack are available via the Atamis portal.

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
19 Oct 2026, 00:00
Ends
1 Oct 2029, 23:59
Max Extent Date
30 Sept 2031, 23:59

Renewal

Description
Contract can be extended by up to 2 years with the contract value increased accordingly as set out in the Invitation to Tender.
Entry 2
Id
2
Title
Lot 2 – Materials for In-House Framing Services
Description
The supply and delivery of conservation-grade framing materials and supplies required for internal GAC framing operations, as detailed in the procurement specification.
Status
active
Has Renewal
Yes

Value

Including VAT
1,020,000
Amount
850,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Question 1: Experience in Supplying Framing Materials and Equipment
Description
Please demonstrate the relevant skills, expertise and capability of your organisation and staff, in the sourcing and supplying of relevant conservation / museum grade materials for framing services (or other relevant services) as described in the Specification.

Numbers

Entry 1
Number
25
Weight
percentageExact
Criterion 2
Type
quality
Name
Question 2: Availability of Materials /Supply Chain
Description
Please describe your approach for ensuring a consistent, resilient, and timely supply of the museum-grade materials described in the Specification, or other relevant materials that may be requested during the contract term.

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 3
Type
quality
Name
Question 3: Customer Support
Description
GAC’s framing requirements cover a wide range of artwork (16th–21st century). Describe how your customer support team provides technical advice to aid the decision-making process for in-house staff (e.g., advising on mount board choices for specific media or selecting the correct glazing for high-humidity environments). How do you ensure the guidance provided is aligned with current conservation best practices?

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 4
Type
quality
Name
Question 4: Sustainability
Description
Please describe your relevant processes and procedures that relate to sourcing materials sustainability for framing services. note this is different to the Social Value question which focuses on proposals to deliver added (social) value, rather than sustainability processes and procedures).

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 5
Type
quality
Name
Social Value - Sustainable Procurement Practices
Description
Describe the commitment your organisation will make to ensure that opportunities under the contract deliver the Policy Outcome and Award Criteria described in the Specification.

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 6
Type
quality
Name
Equal Opportunity
Description
Describe the commitment your organisation will make to ensure that opportunities under the contract deliver the Policy Outcome and Award Criteria described in the Specification.

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 7
Type
price
Name
Pricing Schedule
Description
Please complete the template provided (Appendix B Pricing Schedule) and ensure all relevant sections are completed.

Numbers

Entry 1
Number
20
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Tenderers are requested to respond to the PSQ (Procurement Specific Questionnaire) as part of their bid, please see the document on Atamis for conditions of participation. The requirements include, but are not limited to, the following: Tenderers must be registered or register on the CDP. Tenderers must be compliant with the UK General Data Protection Regulation. Tenderers must have an annual turnover (£75,000 per FY). Tenderers must either currently hold, or explicitly commit to obtaining prior to the formal award of contract, the following minimum levels of insurance cover: Employer’s (Compulsory) Liability Insurance: Minimum £5,000,000. Public Liability Insurance: Minimum £5,000,000. Professional Indemnity Insurance: Minimum £5,000,000. Note: Full evaluation details, scoring criteria, and access to the PSQ/ITT pack are available via the Atamis portal.
Criterion 2
Type
technical
Description
Tenderers are requested to provide details of up to three contracts to meet conditions of participation relating to technical ability, the public or private sector (which may include samples of grant-funded work). The examples must be from the past three years. The named contact provided should be able to provide written evidence to confirm the accuracy of the information provided. For consortium bids, or where tenderers have indicated that they are relying on an associated person to meet the technical ability, they should provide relevant examples of where the associated person has delivered similar requirements. If this is not possible (e.g. the consortium is newly formed or a special purpose vehicle is to be created for this contract) then three separate examples should be provided between the principal member(s) of the proposed consortium or members of the special purpose vehicle or sub-contractors (three examples are not required from each member). If tenderers cannot provide at least one example of previous contracts, they must provide an explanation for this and how they meet the conditions of participation relating to technical ability. Note: Full evaluation details, scoring criteria, and access to the PSQ/ITT pack are available via the Atamis portal.

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
19 Oct 2026, 00:00
Ends
1 Oct 2029, 23:59
Max Extent Date
30 Sept 2031, 23:59

Renewal

Description
Contract can be extended by up to 2 years with the contract value increased accordingly as set out in the Invitation to Tender.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
79000000
Description
Business services: law, marketing, consulting, recruitment, printing and security
Entry 2
Scheme
CPV
Id
45420000
Description
Joinery and carpentry installation work
Entry 3
Scheme
CPV
Id
39298200
Description
Picture frames
Entry 4
Scheme
CPV
Id
14820000
Description
Glass
Entry 5
Scheme
CPV
Id
03410000
Description
Wood
Entry 6
Scheme
CPV
Id
39298000
Description
Statuettes, ornaments; photograph or picture frames, and mirrors
Entry 7
Scheme
CPV
Id
45441000
Description
Glazing work
Entry 8
Scheme
CPV
Id
45440000
Description
Painting and glazing work
Entry 9
Scheme
CPV
Id
37800000
Description
Handicraft and art supplies
Entry 10
Scheme
CPV
Id
39298100
Description
Photograph frames
Entry 11
Scheme
CPV
Id
79990000
Description
Miscellaneous business-related services
Entry 12
Scheme
CPV
Id
37820000
Description
Art supplies

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Item 2
Id
2
Related Lot
2

Additional Classifications

Entry 1
Scheme
CPV
Id
37820000
Description
Art supplies
Entry 2
Scheme
CPV
Id
39298000
Description
Statuettes, ornaments; photograph or picture frames, and mirrors
Entry 3
Scheme
CPV
Id
45420000
Description
Joinery and carpentry installation work
Entry 4
Scheme
CPV
Id
39298200
Description
Picture frames
Entry 5
Scheme
CPV
Id
14820000
Description
Glass
Entry 6
Scheme
CPV
Id
03410000
Description
Wood
Entry 7
Scheme
CPV
Id
45441000
Description
Glazing work
Entry 8
Scheme
CPV
Id
45440000
Description
Painting and glazing work
Entry 9
Scheme
CPV
Id
37800000
Description
Handicraft and art supplies
Entry 10
Scheme
CPV
Id
39298100
Description
Photograph frames

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Entry 2
Id
079481-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
20 Aug 2026, 14:05
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Department for Culture, Media and Sport
Id
GB-PPON-PJGD-5581-JPGD

Identifier

Scheme
GB-PPON
Id
PJGD-5581-JPGD

Address

Street Address
100 Parliament Street
Locality
London
Postal Code
SW1A 2BQ
Country
GB
Country Name
United Kingdom
Region
UKI32

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthorityCentralGovernment
Description
Public authority - central government

Recorded locations

  • Buyer location · London · UKI32 · SW1A 2BQ · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 053744-2026Preliminary market engagement notice on Find a Tender ·
  2. 079481-2026Tender notice on Find a Tender ·