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PROCUREMENT OPPORTUNITY

Holiday Activities and Food (HAF) services DPS (SC240025)

Kent County Council · tender

Tender information last checkedLast checked 1 Oct 2026, 07:36.

Opportunity overview

The Holiday Activities and Food (HAF) Programme in Kent focuses on supporting children's physical health and wellbeing by providing nutritious meals and engaging activities during school holidays. Families with children aged four to sixteen who are eligible for benefits-related Free School Meals (FSM) can access these free opportunities during the Easter, summer, and Christmas breaks. This initiative is funded by the Department for Education (DfE), with grant conditions outlined in the Memorandum of Understanding signed by Kent County Council (KCC). The programme aims to address the challenges some families face during school holidays, such as increased food and childcare costs and reduced household income, which can make it difficult to provide adequate meals and activities for children. HAF offers a variety of enriching activities designed to keep children active and socially engaged during the holidays. Participating families also benefit from resources and support to help improve their understanding of nutrition and food budgeting. The opportunity to apply for this contract was first made available in December 2024. As this is a Dynamic Purchasing System (DPS), bidders may submit applications at any time. However, submissions are reviewed in rounds, as detailed in the Invitation to Tender.

Classification

  • CPV92000000 — Recreational, cultural and sporting services

Lots

  • North£4m
  • East£4m
  • South£4m
  • West£4m

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
Round 5
Status
active
Main Procurement Category
services
Procurement Method
selective
Procurement Method Details
Restricted procedure
Has Recurrence
Yes

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Scheme
CPV
Id
92000000
Description
Recreational, cultural and sporting services

Lot Details

Maximum Lots Awarded Per Supplier
4

Submission Method

electronicSubmission

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
This opportunity is a DPS under PCR 2015, and therefore 'Conditions of Participation' is not the correct terminology, however, Selection Criteria is as per stated in the Invitation to Tender documents.

Applies To

supplier

Contract terms

Performance Terms
As per DPS Admission Agreement, available as part of the Invitation to Tender pack.

Techniques

Has Dynamic Purchasing System
Yes

Covered By

GPA

Tender Period

Ends
11 Sept 2026, 12:00

Submission terms

Languages

en

Bid Validity Period

Duration In Days
90

Recurrence

Description
Annually

Lots and requirements

Entry 1
Id
1
Title
North
Description
To access all Tender documentation relating to this Lot please use the following access link (if you only require the access code please find it at the end of the link): https://www.kentbusinessportal.org.uk/respond/367XV7543T If you experience any technical difficulties from accessing the above URL, then please contact the Delta eSourcing Helpdesk on call 0800 923 9236 or email helpdesk@delta-esourcing.com. Additional information: Although 'Restricted Procedure' was selected, the process followed was in fact a 'Competitive Procedure with Negotiation' under the Light Touch Regime to establish a DPS under PCR 2015. The system did not permit this combination, so it has been noted here for transparency.
Has Renewal
No
Has Options
No
Status
active

Value

Amount
4,000,000
Currency
GBP

Contract period

Duration In Days
1,080

Submission terms

Variant Policy
notAllowed
Entry 2
Id
2
Title
East
Description
To access all Tender documentation relating to this Lot please use the following access link (if you only require the access code please find it at the end of the link): https://www.kentbusinessportal.org.uk/respond/367XV7543T If you experience any technical difficulties from accessing the above URL, then please contact the Delta eSourcing Helpdesk on call 0800 923 9236 or email helpdesk@delta-esourcing.com. Additional information: Although 'Restricted Procedure' was selected, the process followed was in fact a 'Competitive Procedure with Negotiation' under the Light Touch Regime to establish a DPS under PCR 2015. The system did not permit this combination, so it has been noted here for transparency.
Has Renewal
No
Has Options
No
Status
active

Value

Amount
4,000,000
Currency
GBP

Contract period

Duration In Days
1,080

Submission terms

Variant Policy
notAllowed
Entry 3
Id
3
Title
South
Description
To access all Tender documentation relating to this Lot please use the following access link (if you only require the access code please find it at the end of the link): https://www.kentbusinessportal.org.uk/respond/367XV7543T If you experience any technical difficulties from accessing the above URL, then please contact the Delta eSourcing Helpdesk on call 0800 923 9236 or email helpdesk@delta-esourcing.com. Additional information: Although 'Restricted Procedure' was selected, the process followed was in fact a 'Competitive Procedure with Negotiation' under the Light Touch Regime to establish a DPS under PCR 2015. The system did not permit this combination, so it has been noted here for transparency.
Has Renewal
No
Has Options
No
Status
active

Value

Amount
4,000,000
Currency
GBP

Contract period

Duration In Days
1,080

Submission terms

Variant Policy
notAllowed
Entry 4
Id
4
Title
West
Description
To access all Tender documentation relating to this Lot please use the following access link (if you only require the access code please find it at the end of the link): https://www.kentbusinessportal.org.uk/respond/367XV7543T If you experience any technical difficulties from accessing the above URL, then please contact the Delta eSourcing Helpdesk on call 0800 923 9236 or email helpdesk@delta-esourcing.com. Additional information: Although 'Restricted Procedure' was selected, the process followed was in fact a 'Competitive Procedure with Negotiation' under the Light Touch Regime to establish a DPS under PCR 2015. The system did not permit this combination, so it has been noted here for transparency.
Has Renewal
No
Has Options
No
Status
active

Value

Amount
4,000,000
Currency
GBP

Contract period

Duration In Days
1,080

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
92000000
Description
Recreational, cultural and sporting services

Delivery locations

Entry 1
Region
UKJ4

Delivery Location

Description
Kent
Item 2
Id
2
Related Lot
2

Additional Classifications

Entry 1
Scheme
CPV
Id
92000000
Description
Recreational, cultural and sporting services

Delivery locations

Entry 1
Region
UKJ4

Delivery Location

Description
Kent
Item 3
Id
3
Related Lot
3

Additional Classifications

Entry 1
Scheme
CPV
Id
92000000
Description
Recreational, cultural and sporting services

Delivery locations

Entry 1
Region
UKJ4

Delivery Location

Description
Kent
Item 4
Id
4
Related Lot
4

Additional Classifications

Entry 1
Scheme
CPV
Id
92000000
Description
Recreational, cultural and sporting services

Delivery locations

Entry 1
Region
UKJ4

Delivery Location

Description
Kent

Published documents

Entry 1
Document Type
economicSelectionCriteria
Id
economic
Entry 2
Document Type
technicalSelectionCriteria
Id
technical

Buyer, suppliers and contacts

Organisation 1
Name
Kent County Council
Id
GB-FTS-1163

Identifier

Legal Name
Kent County Council
No Identifier Rationale
notOnAnyRegister

Address

Street Address
County Hall
Locality
Maidstone
Region
UKJ4
Postal Code
ME14 1XQ
Country Name
United Kingdom

Contact

Name
Edward Dews

Roles

buyer

Details

Classifications

Entry 1
Scheme
TED_CA_TYPE
Id
REGIONAL_AUTHORITY
Description
Regional or local authority
Entry 2
Scheme
COFOG
Description
Local Authority
Organisation 2
Name
Kent County Council
Id
GB-FTS-462

Identifier

Legal Name
Kent County Council

Address

Street Address
Sessions House
Locality
Maidstone
Postal Code
ME14 1XQ
Country Name
United Kingdom

Roles

reviewBody

Recorded locations

  • Buyer location · Maidstone · UKJ4 · ME14 1XQ · United Kingdom
  • Delivery location · UKJ4

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 050970-2026tender ·