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PROCUREMENT OPPORTUNITY

Student Records System (SRS) platform and associated support services

Oxford Brookes University · Contract details notice on Find a Tender

Tender information last checkedLast checked 1 Oct 2026, 00:36.

Opportunity overview

Oxford Brookes University has awarded a contract directly to Ellucian for the provision of its Student Records System (SRS) platform and associated support services. This system underpins the University’s core student lifecycle management, including admissions, enrolment, records, and statutory reporting.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Ellucian Global Limited

Matched by number
Contract value
£2.5m
Awarded
Not supplied
Contract signed
7 May 2026
Including VAT
£3m
Award ID
1
Status
active
Identifier
GB-COH 07853571
Location
London, UKI31, EC4A 1JP, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-068c2c
Status
complete
Procurement Method
direct
Procurement Method Details
Direct award
Why this procedure was chosen
The direct award was made in compliance with s. 41(1)(a) of the PA 2023 and para 5 of Schedule 5 PA 2023. The justification for this approach is as follows: Specialised Solution: Ellucian’s SRS is a proprietary system with unique integration to existing University infrastructure. No reasonable alternative could be implemented without disproportionate cost and unacceptable disruption for the following reasons: Continuity of Service: Ellucian is the incumbent supplier of the University’s SRS. Transitioning to an alternative provider would pose significant risks to data integrity, student experience, and operational continuity. Integral Technical Integration: The Ellucian SRS is not a standalone product but a deeply embedded, mission-critical platform integral to Oxford Brookes University’s operations. It underpins admissions, enrolment, student records, statutory reporting, and interfaces with numerous internal and external systems. The bespoke integrations, data flows, and compliance mechanisms developed over time mean that no alternative solution could be implemented without wholesale re-engineering of the University’s digital infrastructure. At this point in time, a competitive process is nigh-on impossible without jeopardising service continuity, regulatory compliance, and the student lifecycle. Time Sensitivity: The University requires uninterrupted service to meet statutory reporting obligations and ensure student support. A competitive tender process at this stage would jeopardise compliance. Value for Money: The negotiated terms reflect fair market value and ensure ongoing support, upgrades, and compliance with evolving regulatory requirements. This direct award is made under the Procurement Act 2023 provisions, which permit direct awards where competition is not viable due to: Technical integration with existing systems Risks to statutory compliance and operational continuity The University has applied these provisions to ensure compliance while safeguarding critical services.

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure reasons

Entry 1
Id
singleSuppliersTechnicalReasons

Lots and requirements

Entry 1
Id
1
Status
complete

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published

Buyer, suppliers and contacts

Organisation 1
Name
Oxford Brookes University
Id
GB-PPON-PPGL-1164-DJLT

Identifier

Scheme
GB-PPON
Id
PPGL-1164-DJLT

Address

Street Address
Headington Campus, Gipsy Lane, Headington
Locality
Oxford
Postal Code
OX3 0BP
Country
GB
Country Name
United Kingdom
Region
UKJ14

Contact

Name
James Hicks

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Organisation 2
Name
Ellucian Global Limited
Id
GB-COH-07853571

Identifier

Scheme
GB-COH
Id
07853571

Address

Street Address
12 New Fetter Lane
Locality
London
Postal Code
EC4A 1JP
Country
GB
Country Name
United Kingdom
Region
UKI31

Contact

Roles

supplier

Details

Scale
large
Vcse
No
Public Service Mission Organization
No
Sheltered Workshop
No

Award information

Award 1
Id
1
Status
active
Main Procurement Category
goods

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
48000000
Description
Software package and information systems

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Suppliers

Supplier 1
Id
GB-COH-07853571
Name
Ellucian Global Limited

Related lots

1

Contracts and changes

Entry 1
Id
1
Award ID
1
Status
active
Above Threshold
Yes
Date Signed
8 May 2026, 00:00

Period

Starts
9 May 2026, 00:00
Ends
30 Apr 2029, 23:59

Value

Including VAT
2,991,132
Amount
2,492,610
Currency
GBP

Documents

Entry 1
Id
054511-2026
Document Type
contractNotice
Notice Type
UK7
Description
Contract details notice on Find a Tender
Published
10 Jun 2026, 08:22
Format
text/html

Recorded locations

  • Buyer location · Oxford · UKJ14 · OX3 0BP · United Kingdom

Notice and amendment history

3 published notice versions reviewed by ProcuraAxis.

3 VERSIONS
  1. 038297-2026Transparency notice on Find a Tender ·
  2. 038301-2026Contract award notice on Find a Tender ·
  3. 054511-2026Contract details notice on Find a Tender ·