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PROCUREMENT OPPORTUNITY

Hard Facilities Management Services

London Borough of Southwark · Tender notice on Find a Tender

Tender information last checkedLast checked 27 Sept 2026, 16:46.

Opportunity overview

The successful supplier will be required to deliver planned, reactive, statutory, and compliance-led Hard Facilities Management services across the Authority’s estate. The scope may include, but is not limited to, the following service areas: • Mechanical and electrical maintenance, including heating, ventilation, air conditioning, power, lighting, and associated systems. • Building fabric maintenance, repairs, minor works, and general building services. • Plumbing, drainage, water hygiene, and legionella control activities. • Statutory inspections, testing, certification, and compliance reporting. • Fire safety systems maintenance, emergency lighting testing, and associated compliance support. • Lift, access equipment, doors, gates, shutters, and specialist equipment maintenance where applicable. • Helpdesk, computer-aided facilities management support, performance reporting, and asset management. • Planned preventative maintenance, reactive response, emergency call-out, and lifecycle support. • Project works. • Social Value.

Classification

  • CPV79993000 — Building and facilities management services

Lots

  • Lot 1£35m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
DN805727
Status
active
Procurement Method
selective
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
Both the completed PSQ submission and, for the shortlisted suppliers the tender submissions, must be made via the Proactis eprocurement system: https://procontract.due-north.com/ProjectManagement/ProjectDashboard?projectId=f546ba3e-e301-f111-813c-005056b64545 No other means of delivery is acceptable.
Expression Of Interest Deadline
20 Jul 2026, 12:00
Published risks
The following risks have been identified that would impact the performance of the Contract, where the impact cannot be known at this stage but may relate to a Contract Change Notice if the risk was to materialise: Risk of legislative changes, regulatory changes or changes in law during the term of a Contract Risk of unforeseen changes to delivery/operational standards Risk of changes in technology, IT solutions or systems Risk of unforeseen increase/decrease in Contracting Authority budgets Risk of unforeseen circumstances that cause the value of the Contract to increase (previous examples include BREXIT, war, pandemic and the cost of living crisis) Risk of unforeseen political impact Risk of unforeseen increase/decrease in volume of works/services and/or property volume.

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
This is a two-stage procedure comprising a "conditions of participation" stage containing Procurement Specific Questionnaire (PSQ) documentation followed by a Tender stage assessing Quality (including Social Value) and Price. Following assessment of responses to the PSQ, a shortlist of the highest scoring potential suppliers who meet the minimum requirements will be drawn up. (See the PSQ Supplier Selection Guidance.) The shortlisted suppliers will be selected to participate in the Invitation to Tender (ITT) stage. Suppliers, are therefore, only to complete the PSQ Stage documentation by the set deadline.

Covered By

GPA

Submission terms

Electronic Submission Policy
allowed

Languages

en

Enquiry period

Ends
13 Jul 2026, 12:00

Expected award period

Ends
18 Nov 2026, 23:59

Lot Details

No Lots Division Rationale
The Authority does not consider that subdivision into lots would be appropriate, as this could risk rendering the execution of the contract excessively technically difficult or expensive, and the need to coordinate different Suppliers for the lots could seriously risk undermining the proper performance of the Contract. .

Contract terms

Financial Terms
As set out in the draft NEC4 Facilities Management contract with council specific amendments included within the Tender documents.

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Including VAT
42,000,000
Amount
35,000,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Quality
Description
Quality method statements will be required as part of the tender submission

Numbers

Entry 1
Number
50
Weight
percentageExact
Criterion 2
Type
price
Name
Price
Description
A Pricing Schedule will need to be completed as part of the tender submission.

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 3
Type
quality
Name
Social Value
Description
A Social Value Submission Sheet containing Southwark Council social value measures will be completed as part of the tender submission.

Numbers

Entry 1
Number
10
Weight
percentageExact

Second Stage

Minimum Candidates
5
Maximum Candidates
6

Selection criteria

Criteria

Criterion 1
Type
economic
Description
As set out in the PSQ.
Criterion 2
Type
technical
Description
As set out in the PSQ.
Criterion 3
Description
The criteria are set out in the Procurement Specific Questionnaire (PSQ) which is accompanied by a Supplier Selection Guidance document. Amongst other things the supplier should have a turnover in excess of £10m.
For Reduction
Yes

Suitability

Sme
Yes

Contract period

Starts
1 Feb 2027, 00:00
Ends
31 Jan 2032, 23:59
Max Extent Date
31 Jan 2034, 23:59

Renewal

Description
The contract may be extended by up to 24 months.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
79993000
Description
Building and facilities management services

Delivery locations

Entry 1
Region
UKI44
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
future
Document Type
biddingDocuments
Access Details
Additional documents which contain confidential information will be provided only to the shortlisted suppliers e.g. TUPE info, after completed non-disclosure agreements are returned signed.
Entry 2
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 3
Id
060044-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
25 Jun 2026, 17:59
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
London Borough of Southwark
Id
GB-PPON-PXTW-7647-VDLV

Identifier

Scheme
GB-PPON
Id
PXTW-7647-VDLV

Address

Street Address
160 Tooley Street
Locality
London
Postal Code
SE1 2QH
Country
GB
Country Name
United Kingdom
Region
UKI44

Contact

Name
Russell Burnaby

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · London · UKI44 · SE1 2QH · United Kingdom
  • Delivery location · UKI44 · United Kingdom

Notice and amendment history

3 published notice versions reviewed by ProcuraAxis.

3 VERSIONS
  1. 011308-2026Pipeline notice on Find a Tender ·
  2. 013469-2026Preliminary market engagement notice on Find a Tender ·
  3. 060044-2026Tender notice on Find a Tender ·