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PROCUREMENT OPPORTUNITY

HR Applicant Tracking Software (ATS)

NHS Business Services Authority · Contract details notice on Find a Tender

Tender information last checkedLast checked 3 Oct 2026, 12:32.

Opportunity overview

This contract covers the provision of the Trac HR recruitment Applicant Tracking Software (ATS). This is used by NHSBSA and their HR Shared Services clients from other Health and Care organisations. The software is provided on a Software as a Service (SaaS) basis.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

CIVICA UK LIMITED

Matched by exact name
Contract value
£155.5k
Awarded
Not supplied
Contract signed
1 Jan 2026
Including VAT
£186.6k
Award ID
2
Status
active
Identifier
GB-PPON PCMJ-9641-QWWM
Location
London, UKI44, SE1 9LQ, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
C413759
Status
complete
Procurement Method
direct
Procurement Method Details
Direct award
Why this procedure was chosen
This is a bridging contract to cover an extension of the existing service until an in-house solution is completed. NHSBSA is developing its NHS Jobs platform to include new ATS functionality. This is expected to be implemented during the course of this 3-year contract, with system migration activities being required by NHSBSA and its clients in a phased approach. In addition to this, the announcement by the Government that NHS England will merge into DHSC may lead to increased dependency on the Trac system during a critical workforce restructuring period. This change adds further risk and operational complexity that would be significantly impacted by any system migration activities.

Legal basis

Id
2023/54
Scheme
UKPGA

Covered By

GPA

Procedure reasons

Entry 1
Id
additionalRepeatExtensionPartialReplacement

Lots and requirements

Entry 1
Id
1
Status
complete

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published

Buyer, suppliers and contacts

Organisation 1
Name
NHS Business Services Authority
Id
GB-PPON-PRLZ-1599-JGTT

Identifier

Scheme
GB-PPON
Id
PRLZ-1599-JGTT

Address

Street Address
Stella House, Goldcrest Way, Newburn Riverside
Locality
Newcastle upon Tyne
Postal Code
NE15 8NY
Country
GB
Country Name
United Kingdom
Region
UKC22

Contact

Name
NHS Business Services Authority

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthorityCentralGovernment
Description
Public authority - central government
Organisation 2
Name
CIVICA UK LIMITED
Id
GB-PPON-PCMJ-9641-QWWM

Identifier

Scheme
GB-PPON
Id
PCMJ-9641-QWWM

Address

Street Address
South bank Central, 30 Stamford Street
Locality
London
Postal Code
SE1 9LQ
Country
GB
Country Name
United Kingdom
Region
UKI44

Contact

Roles

supplier

Details

Scale
large
Vcse
No
Public Service Mission Organization
No
Sheltered Workshop
No

Award information

Award 1
Id
2
Status
active
Main Procurement Category
services

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
72000000
Description
IT services: consulting, software development, Internet and support

Suppliers

Supplier 1
Id
GB-PPON-PCMJ-9641-QWWM
Name
CIVICA UK LIMITED

Related lots

1

Contracts and changes

Entry 1
Id
2
Award ID
2
Title
C413759 HR applicant Tracking Software
Status
active
Has Options
Yes
Above Threshold
Yes
Date Signed
1 Jan 2026, 00:00
No Agreed Metrics Rationale
Contract value is not above £5m

Period

Starts
1 Jan 2026, 00:00
Ends
31 Dec 2028, 23:59

Options

Description
(i) The user volumes(based on the employee headcounts of in-scope organisations)will be reviewed on an annual basis and the charges amended according to the agreed volumetric pricing table. (ii) technical services over standard SaaS, DBS checks, storage

Value

Including VAT
186,581
Amount
155,484
Currency
GBP

Documents

Entry 1
Id
027295-2026
Document Type
contractNotice
Notice Type
UK7
Description
Contract details notice on Find a Tender
Published
25 Mar 2026, 12:50
Format
text/html

Recorded locations

  • Buyer location · Newcastle upon Tyne · UKC22 · NE15 8NY · United Kingdom

Notice and amendment history

3 published notice versions reviewed by ProcuraAxis.

3 VERSIONS
  1. 004244-2026Transparency notice on Find a Tender ·
  2. 005200-2026Contract award notice on Find a Tender ·
  3. 027295-2026Contract details notice on Find a Tender ·