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PROCUREMENT OPPORTUNITY

BT225 - Grants Management System

Westminster City Council · Tender notice on Find a Tender

Tender information last checkedLast checked 5 Oct 2026, 07:16.

Opportunity overview

Westminster City Council (WCC) has invested heavily in the Voluntary and Community Sector (VCS) through grants alone. We have committed in our Voluntary and Community Sector Investment Strategy (2023-2028) to investing in capacity building for the VCS, improving the way we measure impact and investing in processes and systems to ensure we have clear, consistent, and accessible council processes. In support of this work, we are commissioning a grants management platform for a 3-year pilot (a 2-year contract with 1-year optional extension) to assess whether the management platform supports the Council with the following key objectives: • To improve the experience for grant applicants, ensuring there is a consistent approach for all grant streams, and that they don’t have to re-input the same information multiple times when applying for grants. • To provide a tool for grant managers to manage the end-to-end grant application, award and monitoring process - moving away from a reliance on Microsoft Applications (such as Word, Forms, Outlook and Excel) to streamline the process to be more efficient with less room for human error. • To improve consistency across Council in the way grants are managed, including through an option to use consistent application and monitoring templates where appropriate.

Classification

  • CPV48000000 — Software package and information systems
  • CPV48100000 — Industry specific software package
  • CPV48170000 — Compliance software package
  • CPV48333000 — Contact management software package
  • CPV48812000 — Financial information systems
  • CPV72212100 — Industry specific software development services
  • CPV72212170 — Compliance software development services
  • CPV75200000 — Provision of services to the community
  • CPV79412000 — Financial management consultancy services
  • CPV98000000 — Other community, social and personal services

Lots

  • Lot 1£80k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
BT225
Status
active
Procurement Method
open
Procurement Method Details
Below threshold - open competition
Main Procurement Category
services
Above Threshold
No
How to submit
You can click 'register' to create a log in for the procurement portal via this link: https://wcc.ukp.app.jaggaer.com/esop/ogc-host/public/wcc/web/login.jst?VISITORID=95cbae3a-3db5-476e-8d1a-8e09cf1fba37&_ncp=1743164084024.1755011-1 Once you have created an account, you can log into the opportunity via this link: https://wcc.ukp.app.jaggaer.com/go/68496772019AFF23FE1F

Legal basis

Id
2023/54
Scheme
UKPGA

Submission terms

Electronic Submission Policy
allowed

Tender Period

Ends
23 Jan 2026, 17:00

Enquiry period

Ends
21 Jan 2026, 17:00

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Including VAT
96,000
Amount
80,000
Currency
GBP

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
9 Feb 2026, 00:00
Ends
8 Feb 2028, 23:59
Max Extent Date
8 Feb 2029, 23:59

Renewal

Description
1yr optional erxtension following successful 2yr delivery.

Award criteria

Description
Most Advantageous Tender: Quality - 75% Price - 25%

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
48100000
Description
Industry specific software package
Entry 2
Scheme
CPV
Id
72212100
Description
Industry specific software development services
Entry 3
Scheme
CPV
Id
48812000
Description
Financial information systems
Entry 4
Scheme
CPV
Id
79412000
Description
Financial management consultancy services
Entry 5
Scheme
CPV
Id
72212170
Description
Compliance software development services
Entry 6
Scheme
CPV
Id
75200000
Description
Provision of services to the community
Entry 7
Scheme
CPV
Id
48000000
Description
Software package and information systems
Entry 8
Scheme
CPV
Id
48333000
Description
Contact management software package
Entry 9
Scheme
CPV
Id
98000000
Description
Other community, social and personal services
Entry 10
Scheme
CPV
Id
48170000
Description
Compliance software package

Published documents

Entry 1
Id
002367-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
12 Jan 2026, 15:41
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Westminster City Council
Id
GB-PPON-PJVD-6261-BPPJ

Identifier

Scheme
GB-PPON
Id
PJVD-6261-BPPJ

Address

Street Address
64 Victoria Street
Locality
London
Postal Code
SW1E 6QP
Country
GB
Country Name
United Kingdom
Region
UKI32

Contact

Name
The Buying Team

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · London · UKI32 · SW1E 6QP · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 002367-2026Tender notice on Find a Tender ·