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PROCUREMENT OPPORTUNITY

Traka Software Upgrade across the Prison Estate

Ministry of Justice · Transparency notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 13:23.

Opportunity overview

Supply and installation of Traka Touch Upgrade Kit across the prison estate

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-05ea2d
Status
complete
Procurement Method
direct
Procurement Method Details
Direct award
Why this procedure was chosen
The following clauses under Schedule 5 apply to this procurement: Clause 5: The following conditions are met in relation to the public contract— (a)due to a particular supplier having intellectual property rights or other exclusive rights, only that supplier can supply the goods, services or works require. Traka own the IPR on all the current in situ machines which we require to interface with the existing infrastructure. Traka is a closed protocol system which is only supplied by Traka and is already installed in most estates which now require a software upgrade in order to run. There is no reasonable alternative as replacing all cabinets that are existing would come at much higher cost. Clause 7: The public contract concerns the supply of goods, services or works by the existing supplier which are intended as an extension to, or partial replacement of, existing goods, services or works in circumstances where — (a)a change in supplier would result in the contracting authority receiving goods, services or works that are different from, or incompatible with, the existing goods, services or works, and (b)the difference or incompatibility would result in disproportionate technical difficulties in operation or maintenance. As mentioned above, Traka are already installed in most sites across the estate and is a closed protocol system therefore any new cabinets and lockers which are required to support increased capacity, must communicate with the existing systems in place. To have two different systems running opens operational and maintenance risks.

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure reasons

Entry 1
Id
singleSuppliersIntellectualPropertyExclusiveRights
Entry 2
Id
singleSuppliersTechnicalReasons

Lots and requirements

Entry 1
Id
1
Status
complete

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PDNN-2773-HVYN
Name
Ministry of Justice

Roles

buyer

Address

Region
UKI32
Country
GB
Locality
London
Postal Code
SW1H 9AJ
Country Name
United Kingdom
Street Address
102 Petty France

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PDNN-2773-HVYN
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-COH-02590364
Name
ASSA ABLOY GLOBAL SOLUTIONS UK LIMITED T/A Traka

Roles

supplier

Address

Region
UKJ11
Country
GB
Locality
Reading
Postal Code
RG2 0TD
Country Name
United Kingdom
Street Address
Imperium, Imperial Way

Details

Vcse
No
Scale
large
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
02590364
Scheme
GB-COH

Contact

Award information

Award 1
Id
1
Date
27 Nov 2025, 00:00
Title
Traka Software Upgrade across the Prison Estate
Status
active
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Entry 2
Region
UK
Country
GB
Country Name
United Kingdom
Entry 3
Region
UK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
79714100
Scheme
CPV
Description
Tracing system services

Value

Amount
3,137,950
Currency
GBP
Including VAT
3,765,540

Renewal

Description
The Buyer may extend the Contract for a period of up to 1 year. This extension is expected to be be utilised if the software upgrade has not been completed by the originally anticipated date of 31 March 2027.

Documents

Entry 1
Id
077693-2025
Format
text/html
Notice Type
UK5
Description
Transparency notice on Find a Tender
Document Type
awardNotice
Published
27 Nov 2025, 13:50
Entry 2
Id
077900-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
27 Nov 2025, 21:02

Suppliers

Supplier 1
Id
GB-COH-02590364
Name
ASSA ABLOY GLOBAL SOLUTIONS UK LIMITED T/A Traka

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
11 Dec 2025, 23:59

Related lots

1

Contract period

Ends
31 Mar 2027, 23:59
Starts
11 Dec 2025, 00:00
Max Extent Date
31 Mar 2028, 23:59

Standstill Period

Ends
9 Dec 2025, 23:59

Contracts and changes

Entry 1
Id
1
Status
active
Award ID
1
Date Signed
15 Dec 2025, 00:00
Has Renewal
Yes
Above Threshold
Yes

Value

Amount
3,137,950
Currency
GBP
Including VAT
3,765,540

Period

Ends
31 Mar 2027, 23:59
Starts
15 Dec 2025, 00:00
Max Extent Date
31 Mar 2028, 23:59

Renewal

Description
The Buyer may extend the Contract for a period of up to 1 year. This extension is expected to be be utilised if the software upgrade has not been completed by the originally anticipated date of 31 March 2027.

Documents

Entry 1
Id
083586-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
16 Dec 2025, 18:29

Agreed Metrics

Entry 1
Id
1
Title
KPI A - Completion of upgrades for each site by the scheduled completion date
Description
Key indicator is the completion of upgrades for each site by the scheduled completion date set out in the agreed project plan.

Observations

Entry 1
Id
frequency

Period

Duration In Months
3
Entry 2
Id
2
Title
KPI B – Social Value: Reduction in waste sent to landfill through sustainable procurement practices
Description
Key indicator is the percentage of contract waste sent to landfill.

Observations

Entry 1
Id
frequency

Period

Duration In Months
12

Recorded locations

  • Buyer location · London · UKI32 · SW1H 9AJ · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05ea2d-2025-12-16T18:29:58ZTransparency notice on Find a Tender ·