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Request for Information Replacement and maintenance of Site Electronic Access Systems NI Water Ltd.

Northern Ireland Water Limited · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 12:36.

Opportunity overview

Please note this is a request for information only and relates to Preliminary market engagement notice - Procurement Act 2023 2025/S 000-059654. The replacement electronic access system will be required to be rolled out across a number of NI Water’s sites. The currently installed electromechanical padlock system has approximately 5500 electronic padlocks on front gates and kiosks, comprising of Grade 3, Grade 4 and Grade 5 padlocks. In addition, there are currently 3500 mechanical padlocks, 1300 electronic door cylinders/cam locks, 120 mechanical door cylinders, with 4000 electronic keys and 71 gate access systems, installed at 22 no. of sites. Any successful supplier should be able to provide services over the full geographical coverage of Northern Ireland. This will include the ongoing maintenance, repair, like for like replacement and supply of spare parts over the period of the contract. See CFT documents for a copy of the RFI. Please note this is a re-issue of the previous RFI to the market; we have provided additional information on the scope of our requirements.

Classification

  • CPV31700000 — Electronic, electromechanical and electrotechnical supplies
  • CPV31720000 — Electromechanical equipment
  • CPV50800000 — Miscellaneous repair and maintenance services

Lots

  • Lot 1£3.6m · Including VAT

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-05df67
Status
active
Above Threshold
Yes
Procurement Method
selective
Main Procurement Category
goods
How to submit
Via etenders to send to sourcing@niwater.com or via https://etendersni.gov.uk/
Procurement Method Details
Competitive flexible procedure
Expression Of Interest Deadline
21 Nov 2025, 23:59

Procedure

Features
Please refer to RFI document

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
30 Nov 2027, 23:59

Enquiry period

Ends
21 Nov 2025, 23:59

Special regime

utilities

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
active

Value

Currency
GBP
Including VAT
3,600,000

Award criteria

Weighting Description
Please refer to RFI document

Criteria

Criterion 1
Name
Please refer to RFI document
Type
quality
Description
Please refer to Request for Information

Contract period

Ends
31 Dec 2034, 23:59
Starts
1 Jan 2029, 00:00

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Id
31720000
Scheme
CPV
Description
Electromechanical equipment
Entry 2
Id
31700000
Scheme
CPV
Description
Electronic, electromechanical and electrotechnical supplies
Entry 3
Id
50800000
Scheme
CPV
Description
Miscellaneous repair and maintenance services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
073112-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
12 Nov 2025, 11:44

Planning and budget

No Engagement Notice Rationale
PME Notice 2025/S 000-059654

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PCZH-7295-JJTZ
Name
Northern Ireland Water Limited

Roles

buyer

Address

Region
UKN06
Country
GB
Locality
Belfast
Postal Code
BT14 6TE
Country Name
United Kingdom
Street Address
Westland House, Old Westland Road

Details

Classifications

Entry 1
Id
publicUndertaking
Scheme
UK_CA_TYPE
Description
Public undertaking
Entry 2
Id
GB-NIR
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Northern Irish devolved regulations apply

Identifier

Id
PCZH-7295-JJTZ
Scheme
GB-PPON

Contact

Recorded locations

  • Buyer location · Belfast · UKN06 · BT14 6TE · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05df67-2025-11-12T11:44:39ZTender notice on Find a Tender ·