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PROCUREMENT OPPORTUNITY

Award for the Provision of a Hybrid Mail and Digital Communications Solution for Denbighshire County Council

Denbighshire County Council · Contract award notice on Find a Tender

Tender information last checkedLast checked 25 Sept 2026, 12:31.

Opportunity overview

Denbighshire County Council (The Authority) are looking to procure a hybrid mail and digital communication solution. This is primarily for the Revenues and Benefits service but will also encompass some smaller additional teams, namely Sundry Debt, Court of Protection Team, Financial Assessment Team and Tackling Poverty Campaigns. Additional Council services may also wish to utilise the contract during its duration, but this is not guaranteed. We are seeking a contract to commence in September 2026 to provide a period of transition to ensure the smooth running of business operations.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Xerox (UK) Limited

Matched by exact name
Published award value
£559.1k
Awarded
26 Jul 2026
Award ID
1
Status
pending
Identifier
GB-PPON PNNC-4675-LGHQ
Location
Uxbridge, UKJ13, UB8 1DH, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
GSC1001162REQ
Status
complete
Procurement Method
open
Procurement Method Details
Open procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Lots and requirements

Entry 1
Id
1
Status
complete

Buyer, suppliers and contacts

Organisation 1
Name
Denbighshire County Council
Id
GB-PPON-PTPG-8659-JMCD

Identifier

Scheme
GB-PPON
Id
PTPG-8659-JMCD

Address

Street Address
Wynnstay Road
Locality
Ruthin
Postal Code
LL15 1YN
Country
GB
Country Name
United Kingdom
Region
UKL13

Contact

Name
Paul Barnes

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Entry 2
Scheme
UK_CA_DEVOLVED_REGULATIONS
Id
GB-WLS
Description
Welsh devolved regulations apply
Organisation 2
Name
Xerox (UK) Limited
Id
GB-PPON-PNNC-4675-LGHQ

Identifier

Scheme
GB-PPON
Id
PNNC-4675-LGHQ

Address

Street Address
Building 4 Uxbridge Business Park
Locality
Uxbridge
Postal Code
UB8 1DH
Country
GB
Country Name
United Kingdom
Region
UKJ13

Contact

Roles

supplier

Details

Scale
large
Vcse
No
Public Service Mission Organization
No
Sheltered Workshop
No

Control

Description
Xerox Capital (Europe) Limited Building 4, Uxbridge Business Park, Sanderson Road, Uxbridge, UB8 1DH, UK

Award information

Award 1
Id
1
Title
Provision of a Hybrid Mail and Digital Communications Solution for Denbighshire County Council
Status
pending
Date
27 Jul 2026, 00:00
Main Procurement Category
services
Above Threshold
Yes
Has Renewal
Yes
Has Options
Yes
Assessment Summaries Date Sent
25 Aug 2026, 00:00

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
64000000
Description
Postal and telecommunications services
Entry 2
Scheme
CPV
Id
72000000
Description
IT services: consulting, software development, Internet and support
Entry 3
Scheme
CPV
Id
48000000
Description
Software package and information systems

Delivery locations

Entry 1
Region
UKL13
Country
GB
Country Name
United Kingdom

Value

Including VAT
670,940.38
Amount
559,116.98
Currency
GBP

Suppliers

Supplier 1
Id
GB-PPON-PNNC-4675-LGHQ
Name
Xerox (UK) Limited

Standstill Period

Ends
4 Sept 2026, 23:59

Contract period

Starts
21 Sept 2026, 00:00
Ends
20 Sept 2029, 23:59
Max Extent Date
20 Sept 2031, 23:59

Renewal

Description
Option to extend for a further 2 years (1year + 1year)

Options

Description
This contract is primarily for the Revenues and Benefits service but will also encompass some smaller additional teams, namely Sundry Debt, Court of Protection Team, Financial Assessment Team and Tackling Poverty Campaigns. Additional Council services may also wish to utilise the contract during its duration, but this is not guaranteed.

Related lots

1

Documents

Entry 1
Id
080850-2026
Document Type
awardNotice
Notice Type
UK6
Description
Contract award notice on Find a Tender
Published
25 Aug 2026, 13:28
Format
text/html

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Due
14 Sept 2026, 23:59
Status
scheduled

Recorded locations

  • Buyer location · Ruthin · UKL13 · LL15 1YN · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 021518-2026Tender notice on Find a Tender ·
  2. 080850-2026Contract award notice on Find a Tender ·