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PROCUREMENT OPPORTUNITY

MEDICORE 360 SOFTWARE LICENSE AND SUPPORT AGREEMENT

Cardiff and Vale University Health Board · Transparency notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 12:10.

Opportunity overview

The previous contract for 3M™ Medicode 360 (Project 21586), awarded to KCI Medical Limited (now Solventum), provided the Health Board with essential clinical coding encoder software and associated support services. This system supported inpatient coding, HRG grouping, SNOMED CT mapping, and data validation— informatics reporting.Valued at approximately £168,317.52 over a four-year term, the contract expired in 2024. A new procurement process is now being initiated to maintain continuity of clinical coding services and to assess market alternatives that may offer improved integration, enhanced value for money, and stronger alignment with NHS digital standards.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

KCI Medical

Matched by normalised name
Published award value
£168.3k
Awarded
3 Nov 2025
Award ID
1
Status
active
Identifier
GB-PPON PZWW-2787-MPZD
Location
Loughborough, UKF22, LE11 5RB, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CAV-DIR (25-26) 132
Status
complete
Published risks
There is a moderate risk to continuity of service due to potential system downtime or delays in scheduled maintenance. To mitigate this, the supplier has committed to proactive monitoring, monthly performance reviews, and a responsive support framework. In addition, contingency measures are in place to ensure uninterrupted operation, including access to technical support and pre-planned service interventions.
Procurement Method
direct
Procurement Method Details
Direct award
Why this procedure was chosen
There is a moderate risk to continuity of service due to potential system downtime or delays in scheduled maintenance. To mitigate this, the supplier has committed to proactive monitoring, monthly performance reviews, and a responsive support framework. In addition, contingency measures are in place to ensure uninterrupted operation, including access to technical support and pre-planned service interventions.

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure reasons

Entry 1
Id
singleSuppliersIntellectualPropertyExclusiveRights

Lots and requirements

Entry 1
Id
1
Status
complete

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PPPR-7969-BTJG
Name
Cardiff and Vale University Health Board

Roles

buyer

Address

Region
UKL22
Country
GB
Locality
Cardiff
Postal Code
CF14 4HH
Country Name
United Kingdom
Street Address
Woodlands House Maes-y-Coed road

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government
Entry 2
Id
GB-WLS
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Welsh devolved regulations apply

Identifier

Id
PPPR-7969-BTJG
Scheme
GB-PPON

Contact

Name
Nicola Williams
Telephone
+442921500649
Organisation 2
Id
GB-PPON-PXWV-6492-CGMN
Name
NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust)
Role Details
NWSSP is a centralised support organisation that provides a wide range of professional, technical, and administrative services to NHS Wales. It plays a vital role in enabling health boards and trusts across Wales to focus on frontline care by handling many of the behind-the-scenes operations.

Roles

buyer

Address

Region
UKL15
Country
GB
Locality
Cardiff
Postal Code
CF15 7QZ
Country Name
United Kingdom
Street Address
4-5 Charnwood Court Heol Billingsley

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government
Entry 2
Id
GB-WLS
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Welsh devolved regulations apply

Identifier

Id
PXWV-6492-CGMN
Scheme
GB-PPON

Contact

Organisation 3
Id
GB-PPON-PZWW-2787-MPZD
Name
KCI Medical

Roles

supplier

Address

Region
UKF22
Country
GB
Locality
Loughborough
Postal Code
LE11 5RB
Country Name
United Kingdom
Street Address
47 Charnwood Campus

Details

Vcse
No
Scale
large
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
PZWW-2787-MPZD
Scheme
GB-PPON

Contact

Award information

Award 1
Id
1
Date
3 Nov 2025, 00:00
Title
MEDICORE 360 SOFTWARE LICENSE AND SUPPORT AGREEMENT
Status
active
Above Threshold
Yes
Main Procurement Category
goods

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKL22
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKL22
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKL2
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
38800000
Scheme
CPV
Description
Industrial process control equipment and remote-control equipment
Entry 2
Id
38430000
Scheme
CPV
Description
Detection and analysis apparatus

Value

Amount
168,317
Currency
GBP
Including VAT
201,081

Documents

Entry 1
Id
070359-2025
Format
text/html
Notice Type
UK5
Description
Transparency notice on Find a Tender
Document Type
awardNotice
Published
3 Nov 2025, 10:45
Entry 2
Id
071611-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
6 Nov 2025, 12:46

Suppliers

Supplier 1
Id
GB-PPON-PZWW-2787-MPZD
Name
KCI Medical

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
18 Nov 2025, 23:59

Related lots

1

Contract period

Ends
18 Nov 2029, 23:59
Starts
19 Nov 2025, 00:00

Standstill Period

Ends
17 Nov 2025, 23:59

Contracts and changes

Entry 1
Id
1
Title
KCI Medical
Status
active
Award ID
1
Date Signed
19 Dec 2025, 00:00
Above Threshold
Yes

Value

Amount
168,317.49
Currency
GBP
Including VAT
201,081.02

Period

Ends
16 Dec 2028, 23:59
Starts
19 Dec 2025, 00:00

Documents

Entry 1
Id
A-9468
Format
application/pdf
Document Type
contractSigned
Entry 2
Id
085210-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
22 Dec 2025, 08:52

Recorded locations

  • Buyer location · Cardiff · UKL22 · CF14 4HH · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05d8b6-2025-12-22T08:52:02ZTransparency notice on Find a Tender ·