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PROCUREMENT OPPORTUNITY

IT Service Management Tool

The Police and Crime Commissioner for Nottinghamshire · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 11:36.

Opportunity overview

Nottinghamshire Police is undertaking a procurement project to replace its existing IT Service Management (ITSM) tool, which will reach end-of-life support in December 2026. The new solution will serve as a central platform for managing service requests, incidents, changes, problems, and knowledge across both Information Services and Estates & Facilities departments. It must support 108 agents and 5000 end users, be ITIL-compliant, and integrate with Active Directory, HR, and asset management systems. The tool should offer secure, UK-based hosting (if cloud-based), and provide both agent and self-service portals. Preferred features include AI-driven ticket categorisation, chatbot support, and automation of routine tasks. The system should also be scalable to other departments within the Force. This project aims to enhance operational efficiency, improve service delivery, and ensure long-term sustainability of IT service management.

Classification

  • CPV72000000 — IT services: consulting, software development, Internet and support

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
NOTTS-000359
Status
planning
Above Threshold
Yes
Main Procurement Category
services

Legal basis

Id
2023/54
Scheme
UKPGA

Lots and requirements

Entry 1
Id
1
Status
planning

Suitability

Sme
Yes

Contract period

Ends
1 Feb 2031, 23:59
Starts
2 Feb 2026, 00:00

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKF1
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
72000000
Scheme
CPV
Description
IT services: consulting, software development, Internet and support

Planning and budget

Documents

Entry 1
Id
068357-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
24 Oct 2025, 18:01

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
3 Nov 2025, 23:59
Description
The Nottinghamshire Police and Crime Commissioner invites prospective providers to attend our Pre-Market Engagement webinar on Tuesday 4th November 2025, 10 am. Full event details will be shared closer to the date. We will provide an opportunity for potential providers to review and comment on the proposed specifications. Attendees will be able to ask questions, share insights, and help shape a clear and deliverable approach for this aspect of the procurement. Interested suppliers must register on our procurement portal Atamis by 4:30pm on Monday 3rd November 2025 to access full details. Central Digital Platform: https://supplierregistration.cabinetoffice.gov.uk/organisation/register Atamis e-sourcing portal: https://nottinghamshirepolice.my.site.com/s/Welcome Following registration, suppliers will receive: - Access to the proposed specifications - A questionnaire to provide feedback on their solution - Booking instructions for the webinar and individual sessions Should Suppliers have any queries, or have problems using the portal, they should contact Helpdesk at: Phone: 0800 9956035 E-mail: support@atamis.co.uk

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PGLQ-4189-YYPY
Name
The Police and Crime Commissioner for Nottinghamshire

Roles

buyer

Address

Region
UKF16
Country
GB
Locality
Nottingham
Postal Code
NG5 6LU
Country Name
United Kingdom
Street Address
Sherwood Lodge

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PGLQ-4189-YYPY
Scheme
GB-PPON

Contact

Recorded locations

  • Buyer location · Nottingham · UKF16 · NG5 6LU · United Kingdom
  • Delivery location · UKF1 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05d3bd-2025-10-24T18:01:55+01:00Preliminary market engagement notice on Find a Tender ·