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PROCUREMENT OPPORTUNITY

Facilities Management Services Opportunity

Places for London Limited · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 09:59.

Opportunity overview

Places for London Limited, a wholly owned subsidiary of Transport for London (TfL) is commencing a procurement process to appoint a supplier(s) to deliver Hard and Soft Facilities Management (FM) services across its estate. FM services will be procured by using a lotting strategy approach, Lot 1 Soft FM services and Lot 2 Hard FM services. The Hard FM Services are described in the procurement documents and cover a broad range of services including building maintenance, fire safety, electrical, door entry and drain maintenance. The Soft FM services are described in the procurement documents and cover a broad range of services including cleaning, waste management and pest control. The contract will be for 5 years and 6 months with an option to extend for a further 2 x 1 year extensions.

Classification

  • CPV44521110 — Door locks
  • CPV45232452 — Drainage works
  • CPV45310000 — Electrical installation work
  • CPV50700000 — Repair and maintenance services of building installations
  • CPV90900000 — Cleaning and sanitation services

Lots

  • Soft FM£10.4m
  • Hard FM£38.8m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
00071 Places
Status
active
Has Recurrence
Yes
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
How to submit
The sourcing event will be managed using the e-procurement platform, SAP Ariba Business Network. In order to receive access to the sourcing documents and participate in the first stage of the procurement process (PSQ), applicants must be registered on SAP Ariba Network. Applicants are required to respond to all sections of the PSQ and must submit responses in accordance with the instructions and response deadline stated. Each response must be submitted electronically via the SAP Ariba portal. Instructions for accessing SAP Ariba Business Network and the procurement documents: To access the event documents on SAP Ariba Network, potential applicants should: • Step 1: Visit the SAP Ariba Business Network platform using the following link: https://service.ariba.com/Supplier.aw • Step 2: If new to SAP Ariba Business Network, click 'Register Now' and create a standard SAP Ariba account by providing the requested company and administrator information and providing a password which contains a capital letter, a number and a special character; or If already an account holder on SAP Ariba Business Network, log in using your log in details. Those who are already registered as a TfL Supplier on SAP Ariba Business Network, will still need to follow Step 5 below in order to be added as a participant. Please note, if new to SAP Ariba Network, the SAP Ariba platform may ask you to review and check for duplicate accounts that others in your business may have set up previously. If there are duplicate accounts, either contact the relevant account administrator using the SAP Ariba Network functionality or if you require a separate account for access to TfL procurements then please select 'back' and select 'continue account creation'. Step 3: Confirm your email address once the confirmation email has been sent. Step 4: Confirm in the SAP Ariba Network platform what type of goods/services you supply. Step 5: Send an email to  PlacesFMopportunity@tfl.gov.uk with the information from Steps 2 to 4 including your Business Network ID (ANID) and the respondent's company name, username and administrator email. Step 6: Use the unique link in the invitation email to access SAP Ariba. Step 7: The link will navigate to Ariba Business Network and prompt you to enter your login credentials, use the one you have created or the existing Ariba Network username and password. Step 8: When you have access to the Proposals and Questionnaires dashboard page on SAP Ariba, click on the 'Intend to Participate' button icon in order to fully register against the contract opportunity. Step 9: In the main menu bar at the left of the website click the 'All Content' to see all documentation. Prospective respondents must follow the instructions in the PSQ when completing and submitting a response to the PSQ. Supplier Registration on SAP Ariba Business Network Help Page: https://help.sap.com/docs/ARIBA_NETWORK_SUPPLIERS/ddd75910f67b4212b1c83f9d68cd2f01/de32f3eaf0181014be26e0d2a68be9ef.html. If you have any queries regarding your registration, please email: Ariba_Supplier_Enablement@tfl.gov.uk
Procurement Method Details
Competitive flexible procedure

Procedure

Features
Stage One: Procurement Specific Questionnaire Upon submission of the Procurement Specific Questionnaire (PSQ) responses, Places for London will select a longlist of Bidders to participate in the future stages of the procurement. Stage Two: Invitation to Submit Outline Solutions (ISOS) Stage Three: Invitation to Participate in Dialogue (ITPD) Stage Four: Invitation to Submit Final Tenders (ISFT) Final Tenders will be evaluated against a weighted award criteria. Places for London will identify the Most Advantageous Tender (MAT). Following standstill period, award of contract. Places for London reserves the right to request variant bid proposals during the tender process.

Legal basis

Id
2023/54
Scheme
UKPGA

Recurrence

Dates

Entry 1
Starts
1 Feb 2031, 23:59

Expected award period

Ends
23 Sept 2026, 23:59

Tender Period

Ends
24 Nov 2025, 14:00

Communication

Future Notice Date
10 Oct 2025, 23:59

Contract terms

Financial Terms
Electronic invoicing will be accepted Electronic payment will be used

Enquiry period

Ends
3 Nov 2025, 14:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Title
Soft FM
Status
active
Has Renewal
Yes
Description
The Soft FM services are described in the procurement documents and cover a broad range of services including cleaning services, grounds maintenance, waste management and pest control. All services will be performed across Places for London's estate across Greater London.

Value

Amount
10,385,000
Currency
GBP
Including VAT
12,462,000

Renewal

Description
The contract(s) will be for 5 years and 6 months with an option to extend for a further two, one year extensions.

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Technical
Type
quality

Numbers

Entry 1
Number
50
Weight
percentageExact
Criterion 2
Name
Commercial
Type
price

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 3
Name
Social Value
Type
quality

Numbers

Entry 1
Number
10
Weight
percentageExact

Contract period

Ends
1 Aug 2032, 23:59
Starts
1 Feb 2027, 00:00
Max Extent Date
1 Aug 2034, 23:59
Entry 2
Id
2
Title
Hard FM
Status
active
Has Renewal
Yes
Description
The Hard FM Services are described in the procurement documents and cover a broad range of services including building maintenance, fire safety, electrical, door entry, drain clearance and lift maintenance. All services will be performed across Places for London estate across Greater London.

Value

Amount
38,775,000
Currency
GBP
Including VAT
46,530,000

Renewal

Description
The contract(s) will be for 5 years and 6 months with an option to extend for a further two, one year extensions.

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Technical
Type
quality

Numbers

Entry 1
Number
50
Weight
percentageExact
Criterion 2
Name
Commercial
Type
price

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 3
Name
Social Value
Type
quality

Numbers

Entry 1
Number
10
Weight
percentageExact

Contract period

Ends
1 Aug 2032, 23:59
Starts
1 Feb 2027, 00:00
Max Extent Date
1 Aug 2034, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Id
90900000
Scheme
CPV
Description
Cleaning and sanitation services
Item 2
Id
2
Related Lot
2

Additional Classifications

Entry 1
Id
44521110
Scheme
CPV
Description
Door locks
Entry 2
Id
45232452
Scheme
CPV
Description
Drainage works
Entry 3
Id
45310000
Scheme
CPV
Description
Electrical installation work
Entry 4
Id
50700000
Scheme
CPV
Description
Repair and maintenance services of building installations

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
064056-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
10 Oct 2025, 10:36
Entry 3
Id
074325-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
17 Nov 2025, 11:36

Planning and budget

Documents

Entry 1
Id
060152-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
26 Sept 2025, 13:23

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
6 Oct 2025, 23:59
Description
To understand market interest and to outline Places for London FM requirements, we will be holding a market engagement session on Monday 6th October 2025 at 11am-12pm via Microsoft Teams. Remit Consulting be working with Places for London during the market engagement phase of this procurement. To express an interest in this market engagement please email Remit Consulting by latest 3rd October 2025 - henry.harrison@remitconsulting.com. On receipt of your interest a Microsoft Teams meeting link will be shared with your organisation.

Buyer, suppliers and contacts

Organisation 1
Id
GB-COH-08961151
Name
Places for London Limited

Roles

buyer

Address

Region
UKI41
Country
GB
Locality
London
Postal Code
E20 1JN
Country Name
United Kingdom
Street Address
5 Endeavour Square

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
08961151
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PXWD-1839-NXXY
Scheme
GB-PPON

Recorded locations

  • Buyer location · London · UKI41 · E20 1JN · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05a33a-2025-11-17T11:36:47ZPreliminary market engagement notice on Find a Tender ·