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PROCUREMENT OPPORTUNITY

Provision of Off-Site Records Management Services

Barnsley Metropolitan Borough Council · compiled

Tender information last checkedLast checked 30 Sept 2026, 08:53.

Opportunity overview

Barnsley Council has awarded a contract with a qualified service provider for the provision of off-site paper records storage and records management services. The provider will support the council in securely managing, retrieving and ultimately reducing our physical records footprint while ensuring compliance with all relevant legal and regulatory requirements.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Iron Mountain UK Ltd

Match pending…
Contract value
£217k
Awarded
Not supplied
Contract signed
19 Aug 2025
Award ID
055511-2025-1-1
Status
active
Identifier
01478540
Location
London, UK, SE1 2TT, United Kingdom

Classification

  • CPV79996100 — Records management

Lots

  • Barnsley Council has awarded a contract with a qualified service provider for the provision of off-site paper records storage and records management services. The provider will support the council in securely managing, retrieving and ultimately reducing our physical records footprint while ensuring compliance with all relevant legal and regulatory requirements.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CCS RM6175 Lot 5
Status
complete
Procurement Method
limited
Main Procurement Category
services
Procurement Method Details
Award procedure without prior publication of a call for competition
Why this procedure was chosen
Mini competition from CCS framework

Covered By

GPA

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Id
79996100
Scheme
CPV
Description
Records management

Procedure reasons

Entry 1
Id
D_OUTSIDE_SCOPE
Scheme
TED_PT_AWARD_CONTRACT_WITHOUT_CALL
Description
The procurement falls outside the scope of application of the directive

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Description
Barnsley Council has awarded a contract with a qualified service provider for the provision of off-site paper records storage and records management services. The provider will support the council in securely managing, retrieving and ultimately reducing our physical records footprint while ensuring compliance with all relevant legal and regulatory requirements.

Award criteria

Criteria

Criterion 1
Type
price

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKE31

Additional Classifications

Entry 1
Id
79996100
Scheme
CPV
Description
Records management

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-33275
Name
Barnsley Metropolitan Borough Council

Roles

buyer

Address

Region
UKE31
Locality
Barnsley, South Yorkshire
Postal Code
S70 2TA
Country Name
United Kingdom
Street Address
Town Hall

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Id
N/A
Legal Name
Barnsley Metropolitan Borough Council

Contact

Name
Beth Taylor
Telephone
+44 12260000
Organisation 2
Id
GB-FTS-160437
Name
Iron Mountain UK Ltd

Roles

supplier

Address

Region
UK
Locality
London
Postal Code
SE1 2TT
Country Name
United Kingdom
Street Address
Third Floor, Cottons Centre, Tooley Street

Details

Scale
large

Identifier

Id
01478540
Legal Name
Iron Mountain UK Ltd

Contact

Organisation 3
Id
GB-FTS-1579
Name
The High Court of Justice

Roles

reviewBody

Address

Locality
London
Postal Code
WC2A 2LL
Country Name
United Kingdom
Street Address
The Strand

Identifier

Legal Name
The High Court of Justice
Organisation 4
Id
GB-FTS-31967
Name
High Court of Justice

Roles

mediationBody

Address

Locality
London
Postal Code
WC2A 2LL
Country Name
United Kingdom
Street Address
The Royal Courts of Justice, The Strand,

Identifier

Legal Name
High Court of Justice
Organisation 5
Id
GB-FTS-31968
Name
The High Court of Justice

Roles

reviewContactPoint

Address

Locality
London
Postal Code
WC2A 2LL
Country Name
United Kingdom
Street Address
The Royal Courts of Justice, The Strand,

Identifier

Legal Name
The High Court of Justice

Award information

Award 1
Id
055511-2025-1-1
Title
Provision of Off-Site Records Management Services
Status
active

Suppliers

Supplier 1
Id
GB-FTS-160437
Name
Iron Mountain UK Ltd

Related lots

1

Contracts and changes

Entry 1
Id
055511-2025-1-1
Title
Provision of Off-Site Records Management Services
Status
active
Award ID
055511-2025-1-1
Date Signed
20 Aug 2025, 00:00

Value

Amount
217,000
Currency
GBP

Recorded locations

  • Buyer location · Barnsley, South Yorkshire · UKE31 · S70 2TA · United Kingdom
  • Delivery location · UKE31

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0597db-2025-09-10T16:02:06+01:00compiled ·