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PROCUREMENT OPPORTUNITY

Managed Print Service

The Highland Council · compiled

Tender information last checkedLast checked 30 Sept 2026, 08:28.

Opportunity overview

Provision of managed print services to sites throughout the Highland Council area, including (but not limited to) Council offices, schools, and other Council facilities. Supply, installation, and maintenance of multi-functional devices (MFDs)and supply and installation of consumables (excluding paper). A managed print contract has been in place with the supplier since (2014) and this modification is proposed for an additional 2 years to the current 6 year contract to allow for a programme of work to be conducted. There is a requirement to move to a fully cloud print solution as part of the council technology roadmap to deliver their ICT Strategy. The combination of this change and network redesign will increase council resilience and ensure that printers will continue to work on council sites.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Xeretec Office Systems Ltd

Match pending…
Contract value
£3.9m
Awarded
Not supplied
Contract signed
24 Aug 2025
Award ID
052604-2025-1
Status
active
Location
Inverness, UKM, IV1 1SX, United Kingdom

Classification

  • CPV79800000 — Printing and related services
  • CPV30000000 — Office and computing machinery, equipment and supplies except furniture and software packages
  • CPV30120000 — Photocopying and offset printing equipment
  • CPV30121100 — Photocopiers
  • CPV79820000 — Services related to printing

Lots

  • Provision of managed print services to sites throughout the Highland Council area, including (but not limited to) Council offices, schools, and other Council facilities. Supply, installation, and maintenance of multi-functional devices (MFDs)and supply and installation of consumables (excluding paper). A managed print contract has been in place with the supplier since (2014) and this modification is proposed for an additional 2 years to the current 6 year contract to allow for a programme of work to be conducted. There is a requirement to move to a fully cloud print solution as part of the council technology roadmap to deliver their ICT Strategy. The combination of this change and network redesign will increase council resilience and ensure that printers will continue to work on council sites.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-0590d5
Status
complete
Procurement Method
limited
Main Procurement Category
services
Procurement Method Details
Negotiated without publication of a contract notice
Why this procedure was chosen
The existing contract is being modified on the grounds of: 1. Reg 72(1) (b) (additional works, supplies or services by the original contractor) 2. Reg 72(1)(e) PC(S)R 2015 (non-substantial variation) The nature and scope of the services are unchanged compared to what is envisaged in the existing contract. The modification does not change the economic balance of the contract in favour of the contractor. The modification does not extend the scope of the contract or framework agreement considerably, the value does not exceed 50% of the initial contract value.

Covered By

GPA

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Id
79800000
Scheme
CPV
Description
Printing and related services

Procedure reasons

Entry 1
Id
D_TECHNICAL
Scheme
TED_PT_AWARD_CONTRACT_WITHOUT_CALL
Description
The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons

Lots and requirements

Entry 1
Id
1
Has Options
No
Description
Provision of managed print services to sites throughout the Highland Council area, including (but not limited to) Council offices, schools, and other Council facilities. Supply, installation, and maintenance of multi-functional devices (MFDs)and supply and installation of consumables (excluding paper). A managed print contract has been in place with the supplier since (2014) and this modification is proposed for an additional 2 years to the current 6 year contract to allow for a programme of work to be conducted. There is a requirement to move to a fully cloud print solution as part of the council technology roadmap to deliver their ICT Strategy. The combination of this change and network redesign will increase council resilience and ensure that printers will continue to work on council sites.

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKM6

Additional Classifications

Entry 1
Id
30121100
Scheme
CPV
Description
Photocopiers
Entry 2
Id
30120000
Scheme
CPV
Description
Photocopying and offset printing equipment
Entry 3
Id
79820000
Scheme
CPV
Description
Services related to printing
Entry 4
Id
30000000
Scheme
CPV
Description
Office and computing machinery, equipment and supplies except furniture and software packages

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-125201
Name
The Highland Council

Roles

buyer

Address

Region
UKM6
Locality
Inverness
Postal Code
IV3 5NX
Country Name
United Kingdom
Street Address
Glenurquhart Road

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
The Highland Council

Contact

Name
Andrew Collins
Telephone
+44 1467530600
Organisation 2
Id
GB-FTS-159296
Name
Xeretec Office Systems Ltd

Roles

supplier

Address

Region
UKM
Locality
Inverness
Postal Code
IV1 1SX
Country Name
United Kingdom
Street Address
1 Cromwell Road

Details

Scale
sme

Identifier

Legal Name
Xeretec Office Systems Ltd
Organisation 3
Id
GB-FTS-159297
Name
Inverness Sheriff & Justice of the Peace Court

Roles

reviewBody

Address

Locality
Inverness
Postal Code
IV2 3EG
Country Name
United Kingdom
Street Address
Sheriff Court House

Identifier

Legal Name
Inverness Sheriff & Justice of the Peace Court

Award information

Award 1
Id
052604-2025-1
Status
active

Suppliers

Supplier 1
Id
GB-FTS-159296
Name
Xeretec Office Systems Ltd

Related lots

1

Contracts and changes

Entry 1
Id
052604-2025-1
Status
active
Award ID
052604-2025-1
Date Signed
25 Aug 2025, 00:00

Value

Amount
3,929,000
Currency
GBP

Recorded locations

  • Buyer location · Inverness · UKM6 · IV3 5NX · United Kingdom
  • Delivery location · UKM6

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0590d5-2025-08-29T16:53:35+01:00compiled ·