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PROCUREMENT OPPORTUNITY

Tender for the provision of Examinations Workflow Management System

University of West London · Contract details notice on Find a Tender

Tender information last checkedLast checked 25 Sept 2026, 23:07.

Opportunity overview

This opportunity sits within the London College of Music Examinations (LCME). Established in 1887, LCME offer globally recognised qualifications and awards in music, drama, communications and creative media. The current LCME Examination Management System is a comprehensive SaaS platform that supports the following activities via 3 separate systems: - Face to Face Exams - Written Theory Exams - Digital Recorded Exams - Digital Live Exams - Digital Theory Exams - Publications - CRM The system(s) serves a global user base with complex workflows spanning booking, scheduling assessment, certification and reporting. LCME now wish to further streamline and enhance the exam lifecycle and require a system(s) to manage the exam lifecycle from candidate entry through to assessment and award delivery. LCME require a supplier(s) to deliver two interlinked systems: an Exam Management Platform and a Digital Hosting Solution.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Examtrack Ltd

Matched by exact name
Contract value
£682.7k
Awarded
Not supplied
Contract signed
20 Jul 2026
Including VAT
£819.3k
Award ID
1
Status
active
Identifier
GB-PPON PXRZ-8967-MMTM
Location
Leicester, UKF22, LE7 9HJ, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot LOT-0000Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
25-303
Status
complete
Procurement Method
open
Procurement Method Details
Open procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Lots and requirements

Entry 1
Id
LOT-0000
Status
complete

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published

Buyer, suppliers and contacts

Organisation 1
Name
University of West London
Id
GB-PPON-PRWD-6197-DNXR

Identifier

Scheme
GB-PPON
Id
PRWD-6197-DNXR

Address

Street Address
St Mary's Road, Ealing
Locality
London
Postal Code
W5 2NU
Country
GB
Country Name
United Kingdom
Region
UKI73

Contact

Name
Kirsty Larsen
Telephone
+44 11111

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Organisation 2
Name
Examtrack Ltd
Id
GB-PPON-PXRZ-8967-MMTM

Identifier

Scheme
GB-PPON
Id
PXRZ-8967-MMTM

Address

Street Address
25 Uppingham Road
Locality
Leicester
Postal Code
LE7 9HJ
Country
GB
Country Name
United Kingdom
Region
UKF22

Contact

Telephone
+44 7801825142

Roles

supplier

Details

Scale
sme
Vcse
No
Public Service Mission Organization
No
Sheltered Workshop
No

Award information

Award 1
Id
1
Status
active
Main Procurement Category
goods

Items

Item 1
Id
LOT-0000
Related Lot
LOT-0000

Additional Classifications

Entry 1
Scheme
CPV
Id
48000000
Description
Software package and information systems
Entry 2
Scheme
CPV
Id
48100000
Description
Industry specific software package

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Additional Procurement Categories

services

Suppliers

Supplier 1
Id
GB-PPON-PXRZ-8967-MMTM
Name
Examtrack Ltd

Related lots

LOT-0000

Contracts and changes

Entry 1
Id
1
Award ID
1
Title
Examinations Workflow Management System
Status
active
Has Renewal
Yes
Has Options
Yes
Above Threshold
Yes
Date Signed
20 Jul 2026, 01:00

Period

Starts
20 Jul 2026, 01:00
Ends
5 Jul 2031, 23:59
Max Extent Date
5 Jul 2033, 23:59

Renewal

Description
Optional 2 x 12 month extensions are available

Options

Description
Possible future system development work requirement

Value

Including VAT
819,258
Amount
682,715
Currency
GBP

Agreed Metrics

Entry 1
Id
1
Title
Service and solution availability

Observations

Entry 1
Id
frequency

Period

Duration In Months
1
Entry 2
Id
2
Title
Target First Response and Target Triage Times

Observations

Entry 1
Id
frequency

Period

Duration In Months
1
Entry 3
Id
3
Title
Target Resolution Times

Observations

Entry 1
Id
frequency

Period

Duration In Months
1
Entry 4
Id
4
Title
Milestone Commitments

Observations

Entry 1
Id
frequency

Period

Duration In Months
1

Documents

Entry 1
Id
078740-2026
Document Type
contractNotice
Notice Type
UK7
Description
Contract details notice on Find a Tender
Published
18 Aug 2026, 23:33
Format
text/html

Recorded locations

  • Buyer location · London · UKI73 · W5 2NU · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 016344-2026Contract award notice on Find a Tender ·
  2. 078740-2026Contract details notice on Find a Tender ·