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PROCUREMENT OPPORTUNITY

Private Sector Housing HMO Licensing Administration System

Portsmouth City Council · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 06:36.

Opportunity overview

Portsmouth City Council (the 'Council'), is undertaking preliminary market engagement (PME) ahead of a formal procurement process scheduled to commence around June 2026 concerning the supply of HMO Licensing System to include a landlord's portal and offline application to support the HMO Additional and Mandatory licensing schemes. The council will have an estimated budget of £60,000 per annum for the solution. The contract is likely to have a base term of 5 years with option to extend by a further 3 years in increments to be agreed between the parties. The Council is undertaking a PME exercise to gather insights from the market ahead of a future procurement process to award a contract for delivery of the above services. The procurement process.

Classification

  • CPV48000000 — Software package and information systems

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-0565d5
Status
planning
Above Threshold
Yes
Main Procurement Category
goods

Legal basis

Id
2023/54
Scheme
UKPGA

Lots and requirements

Entry 1
Id
1
Status
planning
Has Renewal
Yes

Contract period

Ends
31 Aug 2032, 23:59
Starts
1 Sept 2027, 00:00
Max Extent Date
31 Aug 2035, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKJ
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
48000000
Scheme
CPV
Description
Software package and information systems

Planning and budget

Documents

Entry 1
Id
042938-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
24 Jul 2025, 16:47

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
22 Aug 2025, 23:59
Description
The council has prepared a preliminary market engagement questionnaire for completion which will be used to understand: Market interest Budget Feasibility Technical requirements Integration considerations Data migration and security considerations The submission of the questionnaire, in part or in full, is purely optional and suppliers who do not submit will not be precluded from taking part in the procurement process. Subject to the responses, the council may wish to engage with suppliers further in an informal discussion, however this is purely a market consultation and will not form part of the selection process. The Council are requesting that the questionnaire be completed and returned by Friday 22nd August at 17:00. The questionnaire should be submitted via the Council's In-tend and against the projects PME stage. Any responses after this deadline may not be considered in the PME report.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PCNL-5714-PRZV
Name
Portsmouth City Council

Roles

buyer

Address

Region
UKJ31
Country
GB
Locality
Portsmouth
Postal Code
PO1 2AL
Country Name
United Kingdom
Street Address
Civic Offices, Guildhall Square

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PCNL-5714-PRZV
Scheme
GB-PPON

Contact

Recorded locations

  • Buyer location · Portsmouth · UKJ31 · PO1 2AL · United Kingdom
  • Delivery location · UKJ · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0565d5-2025-07-24T16:47:45+01:00Preliminary market engagement notice on Find a Tender ·