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PROCUREMENT OPPORTUNITY

Christmas Lights Switch-On Event and Big Day Out 2025-2028

Dartford Borough Council · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 05:08.

Opportunity overview

Dartford Borough Council Christmas Lights Switch-on is a popular free family event which takes place the first Saturday following Remembrance Sunday in November of each year. Dartford Borough Council's Big Day Out is a popular 2-day free family event which takes place over one weekend, Saturday & Sunday, in July each year. The event location is Central Park, Dartford

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

CELEBTIME LIMITED

Matched by number
Published award value
£175k
Awarded
6 Aug 2025
Award ID
1
Status
active
Identifier
GB-COH 06428863
Location
Maidstone, UKJ45, ME16 8TX, United Kingdom

Classification

  • CPV92300000 — Entertainment services

Lots

  • Christmas Lights Switch On£84k
  • Big Day Out£100.8k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
DN779775
Status
complete
Above Threshold
No
Procurement Method
open
Main Procurement Category
services
How to submit
Tender submissions must be uploaded to the Kent Business Portal, http://www.kentbusinessportal.org.uk/ by the submission deadline of 12 mid-day on Monday 28th July 2025
Procurement Method Details
Below threshold - open competition

Amendments

Entry 1
Id
040716-2025
Description
Original value did not allow for potential price increases.

Legal basis

Id
2023/54
Scheme
UKPGA

Tender Period

Ends
28 Jul 2025, 12:00

Enquiry period

Ends
17 Jul 2025, 23:59

Submission terms

Electronic Submission Policy
allowed

Lots and requirements

Entry 1
Id
1
Title
Christmas Lights Switch On
Status
complete
Has Renewal
Yes
Description
The contractor will hire and manage the following: • Stage Limited space means a specified size is required; 6.1m wide x 4.88m deep with roof frame to span over the stage and with front of stage barriers for use on hard standing, including 2m gate for disabled access. The stage must be delivered, built, derigged and taken from site the same day. Access to the site is available from 6.30am. • PA/Sound PA, FOH Stage Monitor System, Control side of stage, Microphones & DI's, RF Equipment and Technical Services • Stage Lighting Technical specification as deemed appropriate by the contractor • Generator Technical specification as deemed appropriate by the contractor • Stage Management

Value

Amount
84,000
Currency
GBP
Including VAT
100,800

Renewal

Description
Use of 2 x 12 month extensions is dependent on the successful delivery of the initial year events

Suitability

Sme
Yes

Award criteria

Description
Tender submissions will be evaluated using a price quality split of 40% for price and 60% quality.

Contract period

Ends
17 Aug 2026, 23:59
Starts
18 Aug 2025, 00:00
Max Extent Date
17 Aug 2027, 23:59
Entry 2
Id
2
Title
Big Day Out
Status
complete
Has Renewal
Yes
Description
The successful contractor will hire and manage the following: • Stage A stage with a maximum size of 7m wide x 45m deep with roof frame to span over the stage and with front of stage barriers, for use on grass. The stage must be delivered and built on the Friday before the event then derigged and taken from site at the close of the event on the Sunday. • PA/Sound PA, FOH Stage Monitor System, Control side of stage, Microphones & DI's, RF Equipment and Technical Services • Stage Lighting Technical specification as deemed appropriate by the contractor, likely minimal given that the event takes place in daylight. • Generator Technical specification as deemed appropriate by the contractor • Mobile screen There will be one mobile screen side stage, wholly managed by the contractor. The Council is open to appropriate recommendations in respect of the screen, but the following has worked well in previous years; 5m x 3m LED screen with 4.8mm Pixel pitch and Audio. The screen to be delivered, installed and taken away, and at least one on-site technician to remain for the 2 days of the event.

Value

Amount
100,800
Currency
GBP
Including VAT
120,960

Renewal

Description
Use of 2 x 12 month extensions is dependent on the successful delivery of the initial year events

Suitability

Sme
Yes

Award criteria

Description
Tender submissions will be evaluated using a price quality split of 40% for price and 60% quality.

Contract period

Ends
17 Aug 2026, 23:59
Starts
18 Aug 2025, 00:00
Max Extent Date
17 Aug 2027, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKJ43
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKJ43
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
92300000
Scheme
CPV
Description
Entertainment services
Item 2
Id
2
Related Lot
2

Delivery locations

Entry 1
Region
UKJ43
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKJ43
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
92300000
Scheme
CPV
Description
Entertainment services

Published documents

Entry 1
Id
L-1
Description
Kent Business Portal opportunity
Document Type
biddingDocuments
Entry 2
Id
036427-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
1 Jul 2025, 13:56
Entry 3
Id
040716-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
17 Jul 2025, 09:23

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PZJD-3364-WHJT
Name
Dartford Borough Council

Roles

buyer

Address

Region
UKJ43
Country
GB
Locality
Dartford
Postal Code
DA1 1DR
Country Name
United Kingdom
Street Address
Civic Centre, Home Gardens

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PZJD-3364-WHJT
Scheme
GB-PPON

Contact

Name
Dartford Borough Council Procurement Team
Telephone
01322 343434
Organisation 2
Id
GB-COH-06428863
Name
CELEBTIME LIMITED

Roles

supplier

Address

Region
UKJ45
Country
GB
Locality
Maidstone
Postal Code
ME16 8TX
Country Name
United Kingdom
Street Address
61 London Road

Details

Vcse
No
Scale
sme

Identifier

Id
06428863
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PVBL-2382-RCHM
Scheme
GB-PPON

Award information

Award 1
Id
1
Date
7 Aug 2025, 00:00
Title
Christmas Lights Switch-On Event and Big Day Out
Status
active
Has Renewal
Yes
Above Threshold
No
Main Procurement Category
services

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKJ4
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKJ4
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
79952000
Scheme
CPV
Description
Event services
Item 2
Id
2
Related Lot
2

Delivery locations

Entry 1
Region
UKJ4
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKJ4
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
79952000
Scheme
CPV
Description
Event services

Value

Amount
175,000
Currency
GBP
Including VAT
210,000

Renewal

Description
Extensions of 2 x 12 month periods to be used dependent on successful delivery of year 1 events

Documents

Entry 1
Id
046813-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
7 Aug 2025, 11:08

Suppliers

Supplier 1
Id
GB-COH-06428863
Name
CELEBTIME LIMITED

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
20 Aug 2025, 23:59

Related lots

1
2

Contract period

Ends
20 Aug 2026, 23:59
Starts
21 Aug 2025, 00:00
Max Extent Date
31 Jul 2028, 23:59

Contracts and changes

Entry 1
Id
1
Title
Christmas Lights Switch-On Event and Big Day Out
Status
active
Award ID
1
Date Signed
20 Aug 2025, 00:00
Has Renewal
Yes
Above Threshold
No

Value

Amount
175,000
Currency
GBP
Including VAT
210,000

Period

Ends
20 Aug 2026, 23:59
Starts
21 Aug 2025, 00:00
Max Extent Date
31 Jul 2028, 23:59

Renewal

Description
Extension based on performance of the contract

Documents

Entry 1
Id
050152-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
20 Aug 2025, 12:21

Agreed Metrics

Entry 1
Id
1
Title
Submit name of available Host & Acts by event date minus 8 weeks
Entry 2
Id
2
Title
Issue Stage Itinerary /Programme etc by event date minus 6 weeks
Entry 3
Id
3
Title
Provide relevant marketing material/Bios for Host & Acts by event date minus 6 weeks

Recorded locations

  • Buyer location · Dartford · UKJ43 · DA1 1DR · United Kingdom
  • Delivery location · UKJ43 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0556c2-2025-08-20T12:21:19+01:00Tender notice on Find a Tender ·