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PROCUREMENT OPPORTUNITY

Fleet Management System

Newcastle City Council · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 04:57.

Opportunity overview

Newcastle City Council (NCC) is inviting tenders for the provision of a cloud-based Fleet Management System to support the operations of our City Transport Team, part of the City Operations Neighbourhoods & Regulatory Services Directorate. This system will play a vital role in enhancing the management and oversight of the Council's vehicle assets. Through this procurement, NCC aims to implement a modern, efficient, and transparent solution that will improve service delivery, optimises fleet performance, and delivers greater value for money. This strategic investment reflects the Council's commitment to innovation and continuous improvement in public service operations. Please find further details below: Open: https://www.open-uk.org/ Project Reference: 008533 - Fleet Management System

Classification

  • CPV50111100 — Vehicle-fleet management services
  • CPV50111110 — Vehicle-fleet-support services

Lots

  • Lot 1£250k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
008533
Status
complete
Has Recurrence
Yes
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
How to submit
Please see further information via: Open: https://www.open-uk.org/ Project Reference: 008533 - Fleet Management System
Procurement Method Details
Open procedure

Legal basis

Id
2023/54
Scheme
UKPGA

Recurrence

Dates

Entry 1
Starts
1 Jan 2030, 23:59

Expected award period

Ends
1 Dec 2025, 23:59

Tender Period

Ends
24 Nov 2025, 12:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
complete
Has Options
Yes
Has Renewal
Yes

Value

Amount
250,000
Currency
GBP
Including VAT
300,000

Options

Description
Further information can be found in the tender pack

Renewal

Description
Further information can be found in the tender pack

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
The quality weighting for this tender will be 60%

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Name
Price
Type
price
Description
The price weighting for this tender will be 40%

Numbers

Entry 1
Number
40
Weight
percentageExact

Contract period

Ends
11 Jan 2031, 23:59
Starts
12 Jan 2026, 00:00
Max Extent Date
11 Jan 2033, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKC
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKC
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
50111100
Scheme
CPV
Description
Vehicle-fleet management services
Entry 2
Id
50111110
Scheme
CPV
Description
Vehicle-fleet-support services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
068672-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
27 Oct 2025, 15:59
Entry 3
Id
079248-2025
Format
text/html
Notice Type
UK12
Description
Procurement termination notice on Find a Tender
Document Type
tenderCancellationNotice
Published
3 Dec 2025, 11:11

Planning and budget

Documents

Entry 1
Id
035524-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
26 Jun 2025, 16:29

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
10 Jul 2025, 23:59
Description
This market intelligence will help inform the scope of a potential contract. All updates will be posted via Open: https://www.open-uk.org/ Project Reference: 008533 - Fleet Management System

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PBHM-6848-TWYG
Name
Newcastle City Council

Roles

buyer

Address

Region
UKC22
Country
GB
Locality
Newcastle Upon Tyne
Postal Code
NE1 8QH
Country Name
United Kingdom
Street Address
Civic Centre

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PBHM-6848-TWYG
Scheme
GB-PPON

Contact

Name
Sophie Hendry

Award information

Award 1
Id
1
Status
cancelled
Status Details
This deadline for the project has been extended and we were unable to edit the current notice to notify the market. We will reissue the notice to the market and the project remains live via open https://www.open-uk.org/ - project: Fleet Management System
Final Status Date
2 Dec 2025, 00:00

Related lots

1

Recorded locations

  • Buyer location · Newcastle Upon Tyne · UKC22 · NE1 8QH · United Kingdom
  • Delivery location · UKC · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05547a-2025-12-03T11:11:04ZPreliminary market engagement notice on Find a Tender ·