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PROCUREMENT OPPORTUNITY

Invoice Automation Tool

CARDIFF UNIVERSITY · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 03:38.

Opportunity overview

Invoice Automation software tool

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

DOCUMATION SOFTWARE LIMITED

Matched by number
Published award value
£504.9k
Awarded
7 Sept 2025
Award ID
1
Status
active
Identifier
GB-COH 02528958
Location
Southampton, UKJ32, SO15 2NP, United Kingdom

Classification

  • CPV48000000 — Software package and information systems

Lots

  • Lot 1£500k · Including VAT

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CU.1982.TH
Status
complete
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
goods
Procurement Method Details
Competitive flexible procedure

Covered By

GPA

Procedure

Features
Conditions of participation stage which is a mix of mandatory and scored questions. The FIVE highest scoring bidders will be invited to submit proposals for the Quality (Part B) Stage. Part B will include: Quality Evaluation Responsible Procurement Evaluation Product Demonstration Cost Evaluation

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
26 Aug 2025, 23:59

Tender Period

Ends
14 Jul 2025, 12:00

Communication

Future Notice Date
16 Jun 2025, 23:59

Enquiry period

Ends
10 Jul 2025, 12:00

Submission terms

Electronic Submission Policy
allowed

Languages

en
cy

Lots and requirements

Entry 1
Id
1
Status
complete
Has Renewal
Yes

Value

Currency
GBP
Including VAT
500,000

Renewal

Description
Optional Extensions

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality

Numbers

Entry 1
Number
50
Weight
percentageExact
Criterion 2
Name
ESG
Type
quality
Description
Responsible Procurement

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 3
Name
Demonstration
Type
quality

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 4
Name
Price
Type
price

Numbers

Entry 1
Number
20
Weight
percentageExact

Contract period

Ends
9 Sept 2028, 23:59
Starts
10 Sept 2025, 00:00
Max Extent Date
9 Sept 2030, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKL22
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKL22
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
48000000
Scheme
CPV
Description
Software package and information systems

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
L-1
Document Type
biddingDocuments
Entry 3
Id
L-2
Document Type
technicalSpecifications
Entry 4
Id
033470-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
18 Jun 2025, 16:39

Planning and budget

Documents

Entry 1
Id
029230-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
2 Jun 2025, 15:34

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
13 Jun 2025, 23:59
Description
Bidders are invited to submit clarification questions via our tender portal https://in-tendhost.co.uk/cardiffuniversity/aspx/Home

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PHVT-4343-HWYR
Name
Cardiff University

Roles

buyer

Address

Region
UKL22
Country
GB
Locality
Cardiff
Postal Code
CF24 4HQ
Country Name
United Kingdom
Street Address
Procurement Services

Details

Classifications

Entry 1
Id
publicUndertaking
Scheme
UK_CA_TYPE
Description
Public undertaking
Entry 2
Id
GB-WLS
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Welsh devolved regulations apply

Identifier

Id
PHVT-4343-HWYR
Scheme
GB-PPON

Contact

Name
Anthony Hale
Telephone
+442920879388
Organisation 2
Id
GB-COH-RC000089
Name
CARDIFF UNIVERSITY

Roles

buyer

Address

Region
UKL22
Country
GB
Locality
Cardiff
Postal Code
CF10 3AT
Country Name
United Kingdom
Street Address
Park Place

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government
Entry 2
Id
GB-WLS
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Welsh devolved regulations apply

Identifier

Id
RC000089
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PHVT-4343-HWYR
Scheme
GB-PPON
Organisation 3
Id
GB-COH-02528958
Name
DOCUMATION SOFTWARE LIMITED

Roles

supplier

Address

Region
UKJ32
Country
GB
Locality
Southampton
Postal Code
SO15 2NP
Country Name
United Kingdom
Street Address
White Building

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
02528958
Scheme
GB-COH

Contact

Additional Identifiers

Entry 1
Id
PBHH-3414-LLDL
Scheme
GB-PPON

Award information

Award 1
Id
1
Date
8 Sept 2025, 00:00
Title
Invoice Automation Tool
Status
active
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
goods
Assessment Summaries Date Sent
8 Sept 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKL22
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKL22
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
48000000
Scheme
CPV
Description
Software package and information systems

Value

Currency
GBP
Including VAT
504,912

Renewal

Description
Optional extensions

Documents

Entry 1
Id
054576-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
8 Sept 2025, 11:24

Suppliers

Supplier 1
Id
GB-COH-02528958
Name
DOCUMATION SOFTWARE LIMITED

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
18 Sept 2025, 23:59

Related lots

1

Contract period

Ends
17 Sept 2028, 23:59
Starts
18 Sept 2025, 00:00
Max Extent Date
17 Sept 2030, 23:59

Standstill Period

Ends
17 Sept 2025, 23:59

Contracts and changes

Entry 1
Id
1
Title
Invoice Automation Tool
Status
active
Award ID
1
Date Signed
19 Sept 2025, 00:00
Has Renewal
Yes
Above Threshold
Yes
No Agreed Metrics Rationale
Below £5m

Value

Currency
GBP
Including VAT
504,912

Period

Ends
17 Sept 2028, 23:59
Starts
19 Sept 2025, 00:00
Max Extent Date
17 Sept 2030, 23:59

Renewal

Description
Continuation of service

Documents

Entry 1
Id
057995-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
19 Sept 2025, 10:09

Recorded locations

  • Buyer location · Cardiff · UKL22 · CF10 3AT · United Kingdom
  • Delivery location · UKL22 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-052ae0-2025-09-19T10:09:20+01:00Preliminary market engagement notice on Find a Tender ·