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PROCUREMENT OPPORTUNITY

Supply, Install, Maintain and Repair of Vehicle Activated Signs

East Ayrshire Council · compiled

Tender information last checkedLast checked 30 Sept 2026, 03:27.

Opportunity overview

Supply, Installation, Repairs & Maintenance of Electronic Vehicle Activated Signs in East Ayrshire and South Ayrshire

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Swarco UK & Ireland Ltd

Matched by exact name
Contract value
£850k
Awarded
Not supplied
Contract signed
8 Sept 2025
Award ID
055745-2025-PS/24/17-1
Status
active
Location
Basingstoke, UK, RG248WZ, United Kingdom

Classification

  • CPV34992100 — Illuminated traffic signs
  • CPV34923000 — Road traffic-control equipment
  • CPV34924000 — Variable message signs
  • CPV45316211 — Installation of illuminated road signs
  • CPV50230000 — Repair, maintenance and associated services related to roads and other equipment

Lots

  • East Ayrshire Council is currently inviting tenders from a suitably qualified company to work in close co-operation with the Council and adopt a positive and flexible approach in delivering the supply, installation, repair and maintenance of a variety of electronic vehicle activated signs. The Ayrshire Roads Alliance are responsible for this service within the East and South Ayrshire Council areas. Ayrshire Roads Alliance (ARA) is a shared integrated roads and transportation service established in 2014 and provides the combined roads service for East and South Ayrshire Councils. The Service is delivered with the overall objective of improving the road and transportation service in both Council areas and is led by East Ayrshire Council. Supply and installation of the signs will be on an as required basis, with a planned maintenance schedule for 280 signs within the East Ayrshire area and 117 signs within the South Ayrshire area; a re-programming schedule for some signs will be required, approximately 164. No guarantees can be given as to the actual quantity of signs that will require to be purchased over the period of the contract. A call-out repairs service will also be required, together with the Councils direct access to the successful Service Providers database asset management system for record purposes for managing and monitoring, relating to locations, repairs, faults, drawings etc. The successful supplier must be able to maintain and repair the Councils current inventory of Electronic Vehicle Activated Signs. An inventory of all signs is included within the Pricing Schedule.£850k

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
PS/24/17
Status
complete
Has Recurrence
Yes
Procurement Method
open
Main Procurement Category
goods
Procurement Method Details
Open procedure

Covered By

GPA

Amendments

Entry 1
Id
1
Description
Extension to deadline requested by tenderers

Unstructured Changes

Entry 1

Where

Label
Time limit
Section
IV.2.2

New Value

Date
7 Jul 2025, 12:00

Old Value

Date
30 Jun 2025, 12:00
Entry 2

Where

Label
Conditions for opening of tenders
Section
IV.2.7

New Value

Date
7 Jul 2025, 12:00

Old Value

Date
30 Jun 2025, 12:00

Bid Opening

Date
30 Jun 2025, 12:00

Legal basis

Id
32014L0024
Scheme
CELEX

Recurrence

Description
In 3, 4 or 5 years, subject to contract extensions invoked.

Expected award period

Starts
30 Jun 2025, 12:00

Tender Period

Ends
30 Jun 2025, 12:00

Classification

Id
34992100
Scheme
CPV
Description
Illuminated traffic signs

Submission terms

Languages

en

Bid Validity Period

Duration In Days
90

Submission Method

electronicSubmission

Other Requirements

Requires Staff Names And Qualifications
Yes

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Has Renewal
Yes
Description
East Ayrshire Council is currently inviting tenders from a suitably qualified company to work in close co-operation with the Council and adopt a positive and flexible approach in delivering the supply, installation, repair and maintenance of a variety of electronic vehicle activated signs. The Ayrshire Roads Alliance are responsible for this service within the East and South Ayrshire Council areas. Ayrshire Roads Alliance (ARA) is a shared integrated roads and transportation service established in 2014 and provides the combined roads service for East and South Ayrshire Councils. The Service is delivered with the overall objective of improving the road and transportation service in both Council areas and is led by East Ayrshire Council. Supply and installation of the signs will be on an as required basis, with a planned maintenance schedule for 280 signs within the East Ayrshire area and 117 signs within the South Ayrshire area; a re-programming schedule for some signs will be required, approximately 164. No guarantees can be given as to the actual quantity of signs that will require to be purchased over the period of the contract. A call-out repairs service will also be required, together with the Councils direct access to the successful Service Providers database asset management system for record purposes for managing and monitoring, relating to locations, repairs, faults, drawings etc. The successful supplier must be able to maintain and repair the Councils current inventory of Electronic Vehicle Activated Signs. An inventory of all signs is included within the Pricing Schedule.

Value

Amount
850,000
Currency
GBP

Renewal

Description
2 x 1 year extensions

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
40
Criterion 2
Type
price
Description
60

Contract period

Duration In Days
1,080

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKM93
Entry 2
Region
UKM94
Entry 3
Region
UKM93
Entry 4
Region
UKM94

Additional Classifications

Entry 1
Id
34923000
Scheme
CPV
Description
Road traffic-control equipment
Entry 2
Id
34924000
Scheme
CPV
Description
Variable message signs
Entry 3
Id
50230000
Scheme
CPV
Description
Repair, maintenance and associated services related to roads and other equipment
Entry 4
Id
45316211
Scheme
CPV
Description
Installation of illuminated road signs

Published documents

Entry 1
Id
economic
Document Type
economicSelectionCriteria
Entry 2
Id
technical
Document Type
technicalSelectionCriteria

Buyer, suppliers and contacts

Organisation 1
Id
GB-FTS-2556
Name
East Ayrshire Council

Roles

buyer

Address

Region
UKM93
Locality
Kilmarnock
Postal Code
KA3 7BU
Country Name
United Kingdom
Street Address
Corporate Procurement Team, London Road HQ

Details

Classifications

Entry 1
Id
REGIONAL_AUTHORITY
Scheme
TED_CA_TYPE
Description
Regional or local authority
Entry 2
Id
01
Scheme
COFOG
Description
General public services

Identifier

Legal Name
East Ayrshire Council

Contact

Name
Zoe Wilson
Telephone
+44 1563576000
Organisation 2
Id
GB-FTS-6324
Name
Kilmarnock Sheriff Court

Roles

reviewBody

Address

Locality
Kilmarnock
Postal Code
KA1 1ED
Country Name
United Kingdom
Street Address
St Marnock Street

Identifier

Legal Name
Kilmarnock Sheriff Court
Organisation 3
Id
GB-FTS-112077
Name
Swarco UK & Ireland Ltd

Roles

supplier

Address

Region
UK
Locality
Basingstoke
Postal Code
RG248WZ
Country Name
United Kingdom
Street Address
Hazelwood House, Lime Tree Way, Chineham Business Park

Details

Scale
large

Identifier

Legal Name
Swarco UK & Ireland Ltd

Award information

Award 1
Id
055745-2025-PS/24/17-1
Status
active

Suppliers

Supplier 1
Id
GB-FTS-112077
Name
Swarco UK & Ireland Ltd

Related lots

1

Contracts and changes

Entry 1
Id
055745-2025-PS/24/17-1
Status
active
Award ID
055745-2025-PS/24/17-1
Date Signed
9 Sept 2025, 00:00

Value

Amount
850,000
Currency
GBP

Recorded locations

  • Buyer location · Kilmarnock · UKM93 · KA3 7BU · United Kingdom
  • Delivery location · UKM93
  • Delivery location · UKM94

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05280d-2025-09-11T11:33:48+01:00compiled ·