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PROCUREMENT OPPORTUNITY

Domestic Solar PV Group Purchasing Scheme

West Sussex County Council · Pipeline notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 02:01.

Opportunity overview

This Invitation to Tender (ITT) is issued by WSCC to identify a suitably qualified delivery partner to procure and manage the supply of high quality and competitively priced solar PV and battery storage systems and, potentially, other associated technologies and measures. The chosen delivery partner will market and procure the supply of systems at scale directly to residents and small to medium sized enterprises (SMEs) across Sussex. For the purpose of this Procurement, the term Services is used to describe the full range of Services required. In summary: WSCC proposes to appoint a delivery partner (the Delivery Partner) to assist in the delivery of the Scheme. The Delivery Partner will appoint one or more suppliers to deliver solar equipment systems to the residents of the areas of the collaborating authorities. The Delivery Partner shall run competitions or "auctions" (approx. one per year) for the appointment of a supplier/s to deliver solar equipment systems to residents. Although we aim to run successive, annual competitions, after the first phase of the Scheme, WSCC shall be under no obligation to require the Delivery Partner to carry out further competitions and the Delivery Partner Contract would effectively come to an end if WSCC did not wish to proceed.

Classification

  • CPV09330000 — Solar energy
  • CPV65400000 — Other sources of energy supplies and distribution

Lots

  • Lot 1£5.8m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
I-25309 0699
Status
complete
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
How to submit
Tender responses must be submitted via the Portal no later than the tender response submission deadline. The Portal is available here: https://atamis-7669.my.site.com/s/Welcome All queries relating to the content of the Tender Pack must be made via the secure correspondence facility within the Portal. All technical queries relating to use of the Portal must be directed to the e-souring portal helpdesk via: Tel: 029 2279 0052 Email: support@atamis.zendesk.com If you are unable to submit a tender response via the Portal, please contact the Authority via portal message and email to BSDprocurement@westsussex.gov.uk quoting the Procurement Title and Atamis Reference Number given on the cover sheet of this document as soon as possible. Full instructions on how to submit your tender response via the Portal are available here: https://services.atamis.co.uk/docs/Supplier_User_Guide.pdf.
Procurement Method Details
Open procedure

Amendments

Entry 1
Id
025128-2025
Description
Updated link to tender pack.

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
17 Jul 2025, 23:59

Tender Period

Ends
17 Jun 2025, 16:00

Communication

Future Notice Date
26 May 2025, 23:59

Enquiry period

Ends
6 Jun 2025, 16:00

Special regime

concession

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
complete
Has Renewal
Yes

Value

Amount
5,802,525
Currency
GBP
Including VAT
6,963,030

Renewal

Description
Any contract extension is optional, at the discretion of the Authority, and will be subject to the same Contract Terms and Conditions as the initial contract term. The maximum duration of the Contract will be 7 years.

Suitability

Sme
Yes

Award criteria

Criteria

Criterion 1
Name
Price
Type
price
Description
30% as set out in the tender documents

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 2
Name
Quality
Type
quality
Description
70% as set out in the tender documents

Numbers

Entry 1
Number
70
Weight
percentageExact

Contract period

Ends
3 Aug 2030, 23:59
Starts
4 Aug 2025, 00:00
Max Extent Date
3 Aug 2032, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKJ
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKJ
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKJ2
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKJ2
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
09330000
Scheme
CPV
Description
Solar energy
Entry 2
Id
65400000
Scheme
CPV
Description
Other sources of energy supplies and distribution

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
L-1
Description
All Tender documentation is accessible at the above link.
Document Type
biddingDocuments
Entry 3
Id
025008-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
22 May 2025, 14:39
Entry 4
Id
025128-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
22 May 2025, 15:34
Entry 5
Id
049266-2025
Format
text/html
Notice Type
UK12
Description
Procurement termination notice on Find a Tender
Document Type
tenderCancellationNotice
Published
15 Aug 2025, 16:28

Planning and budget

Documents

Entry 1
Id
022427-2025
Format
text/html
Notice Type
UK1
Description
Pipeline notice on Find a Tender
Document Type
plannedProcurementNotice
Published
19 May 2025, 08:26
Entry 2
Id
022665-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
19 May 2025, 14:17

Milestones

Entry 1
Id
engagement
Type
engagement
Status
met
Date Met
26 Jan 2024, 00:00
Description
A Request for Information process was carried out under The Concessions Regulations 2016 in January 2024. This RFI consisted of 18 questions to suppliers published via Contracts Finder. This is a link to the RFI https://www.contractsfinder.service.gov.uk/Notice/679fc844-89ae-4556-9704-1e7e1bcc2aef

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PXJW-5627-QRQR
Name
West Sussex County Council

Roles

buyer

Address

Region
UKJ27
Country
GB
Locality
Chichester
Postal Code
PO19 1RQ
Country Name
United Kingdom
Street Address
County Hall, West Street

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PXJW-5627-QRQR
Scheme
GB-PPON

Contact

Organisation 2
Id
GB-PPON-PHVN-9435-PHHP
Name
Adur District Council
Role Details
Joint procurement

Roles

buyer

Address

Region
UKJ27
Country
GB
Locality
Worthing
Postal Code
BN11 1HA
Country Name
United Kingdom
Street Address
Worthing Town Hall

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PHVN-9435-PHHP
Scheme
GB-PPON

Contact

Organisation 3
Id
GB-PPON-PBGG-5335-TMCX
Name
Arun District Council
Role Details
Joint procurement

Roles

buyer

Address

Region
UKJ27
Country
GB
Locality
Littlehampton
Postal Code
BN17 5LF
Country Name
United Kingdom
Street Address
Civic Centre

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PBGG-5335-TMCX
Scheme
GB-PPON

Contact

Organisation 4
Id
GB-PPON-PNNH-3312-CQGT
Name
Brighton and Hove City Council
Role Details
Joint procurement

Roles

buyer

Address

Region
UKJ21
Country
GB
Locality
Hove
Postal Code
BN3 3BQ
Country Name
United Kingdom
Street Address
Hove Town Hall, Norton Road

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PNNH-3312-CQGT
Scheme
GB-PPON

Contact

Organisation 5
Id
GB-PPON-PPQN-9484-RJRD
Name
Chichester District Council
Role Details
Joint procurement

Roles

buyer

Address

Region
UKJ27
Country
GB
Locality
Chichester
Postal Code
PO19 1TY
Country Name
United Kingdom
Street Address
East Pallant House

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PPQN-9484-RJRD
Scheme
GB-PPON

Contact

Organisation 6
Id
GB-PPON-PRCZ-5935-JVMN
Name
Crawley Borough Council
Role Details
Joint procurement

Roles

buyer

Address

Region
UKJ28
Country
GB
Locality
Crawley
Postal Code
RH10 1UZ
Country Name
United Kingdom
Street Address
The Create Building, The Boulevard

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PRCZ-5935-JVMN
Scheme
GB-PPON

Contact

Organisation 7
Id
GB-PPON-PXGX-2145-PRQJ
Name
East Sussex County Council
Role Details
Joint procurement

Roles

buyer

Address

Region
UKJ22
Country
GB
Locality
Lewes
Postal Code
BN7 1UE
Country Name
United Kingdom
Street Address
County Hall, St Anne's Crescent

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PXGX-2145-PRQJ
Scheme
GB-PPON

Contact

Organisation 8
Id
GB-PPON-PYYT-2735-CVVJ
Name
Eastbourne Borough Council
Role Details
Joint procurement

Roles

buyer

Address

Region
UKJ22
Country
GB
Locality
Eastbourne
Postal Code
BN21 4UG
Country Name
United Kingdom
Street Address
Town Hall

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PYYT-2735-CVVJ
Scheme
GB-PPON

Contact

Organisation 9
Id
GB-PPON-PCYQ-9369-PMNV
Name
Hastings Borough Council
Role Details
Joint procurement

Roles

buyer

Address

Region
UKJ22
Country
GB
Locality
Hastings
Postal Code
TN34 3UY
Country Name
United Kingdom
Street Address
Muriel Matters House

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PCYQ-9369-PMNV
Scheme
GB-PPON

Contact

Organisation 10
Id
GB-PPON-PHRM-4312-GPQP
Name
Horsham District Council
Role Details
Joint procurement

Roles

buyer

Address

Region
UKJ28
Country
GB
Locality
Horsham
Postal Code
RH12 1XH
Country Name
United Kingdom
Street Address
Albery House, Springfield Road

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PHRM-4312-GPQP
Scheme
GB-PPON

Contact

Organisation 11
Id
GB-PPON-PPZM-9295-YZXX
Name
Lewes District Council
Role Details
Joint procurement

Roles

buyer

Address

Region
UKJ22
Country
GB
Locality
Lewes
Postal Code
BN7 2AD
Country Name
United Kingdom
Street Address
6 High Street

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PPZM-9295-YZXX
Scheme
GB-PPON

Contact

Organisation 12
Id
GB-PPON-PQLR-5948-PBHY
Name
Mid Sussex District Council
Role Details
Joint procurement

Roles

buyer

Address

Region
UKJ28
Country
GB
Locality
Haywards Heath
Postal Code
RH16 1SS
Country Name
United Kingdom
Street Address
Oaklands, Oaklands Road

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PQLR-5948-PBHY
Scheme
GB-PPON

Contact

Organisation 13
Id
GB-PPON-PGTY-8935-BVDP
Name
Rother District Council
Role Details
Joint procurement

Roles

buyer

Address

Region
UKJ22
Country
GB
Locality
Bexhill-on-Sea
Postal Code
TN39 3JX
Country Name
United Kingdom
Street Address
Town Hall, London Road

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PGTY-8935-BVDP
Scheme
GB-PPON

Contact

Organisation 14
Id
GB-PPON-PXRN-7814-TGXG
Name
Wealden District Council
Role Details
Joint procurement

Roles

buyer

Address

Region
UKJ22
Country
GB
Locality
Hailsham
Postal Code
BN27 2AX
Country Name
United Kingdom
Street Address
Vicarage Lane

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PXRN-7814-TGXG
Scheme
GB-PPON

Contact

Organisation 15
Id
GB-PPON-PWNT-2213-JRVP
Name
Worthing Borough Council
Role Details
Joint procurement

Roles

buyer

Address

Region
UKJ27
Country
GB
Locality
Worthing
Postal Code
BN11 1HA
Country Name
United Kingdom
Street Address
Worthing Town Hall

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PWNT-2213-JRVP
Scheme
GB-PPON

Contact

Award information

Award 1
Id
1
Status
cancelled
Status Details
We have taken the decision not to proceed with the current procurement for the following reasons: a) In the course of our evaluation, emerging from the application of the evaluation methodology to a diverse range of bid proposals, we identified flaws in our instructions to bidders and in the quality and the financial evaluation methodology which undermined our ability, through the evaluation, to identify the most advantageous tender, as outlined in the ITT. b) In particular: • The quality evaluation methodology did not impose a reasonable minimum score/s in order to ensure that the winning bidder would achieve the desired minimum quality standards in the performance of the contract. • The instructions to bidders failed to offer bidders sufficient guidance with respect to the priority and the desired balance of the project aims. For example, WSCC provided insufficient guidance to bidders in terms of the level of income that WSCC wished to achieve through the collection of the Management Charge. • The instructions to bidders failed to require bidders to sufficiently demonstrate their ability to deliver a feasible cost model for the project, taking into account the bidder's proposed commission charged to the appointed suppliers/installers. These flaws in the instructions to bidders and in the evaluation methodology meant that our ability to evaluate bids on a like for like basis in order to identify the most advantageous bid was in doubt. Consequently the application of the evaluation methodology would result in the unfair and unequal treatment of bidders. For these reasons, WSCC has decided to abandon the current procurement process.
Final Status Date
13 Aug 2025, 00:00

Related lots

1

Recorded locations

  • Buyer location · Chichester · UKJ27 · PO19 1RQ · United Kingdom
  • Delivery location · UKJ2 · United Kingdom
  • Delivery location · UKJ · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-05166c-2025-08-15T16:28:06+01:00Pipeline notice on Find a Tender ·