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PROCUREMENT OPPORTUNITY

Supply of Bedding, Linen, Towels and Associated Services to Nottingham University Hospitals NHS Trust

Nottingham University Hospital NHS Trust · Planned procurement notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 01:03.

Opportunity overview

The scope of the contract is Provision and Storage of Clean Linen including, but not limited to bedding, towels and patient garments (The Goods). The Nottingham University Hospitals NHS Trust (The Authority) requires a Supplier to provide the Goods and Associated Services in accordance with its specification. The Associated Services includes a requirement for “just in time” delivery. Due to a lack of storage space within the Sites, the need for “just in time” delivery shall be a key requirement of the contract as well as storage of the Emergency Linen to be used as part of the Authority’s Laundry Service Business Continuity Plan. Emergency Linen shall be relied upon in Emergency/Urgent Requests whereby the Authority’s internal laundry services teams are unable to launder linen (E.g. due to machinery breakdown). This Emergency Linen must be available for delivery to the Authority’s Site(s) within 24 hours of request.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Interweave Textiles Ltd

Matched by exact name
Shared published award value
£2.5m
Awarded
2 Oct 2025
Suppliers
One of 2 awarded suppliers
Award ID
1
Status
active
Identifier
GB-PPON PGZV-6334-MDQZ
Location
Elland, UKE44, HX5 9DE, United Kingdom

James Walker Textiles Ltd

Match pending…
Shared published award value
£2.5m
Awarded
2 Oct 2025
Suppliers
One of 2 awarded suppliers
Award ID
1
Status
active
Identifier
GB-PPON PMBT-7189-HGLW
Location
Mirfield, UKE44, WF14 8NA, United Kingdom

Classification

  • CPV39510000 — Textile household articles
  • CPV39512000 — Bed linen
  • CPV39514100 — Towels
  • CPV39518000 — Hospital linen

Lots

  • Lot 1£2.5m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
C387742
Status
complete
Published risks
Risks concerning this contract include, but may not be limited to, the following: 1) Changes to Health Technical Memorandum 2) Service Expansion or Reduction 3) Compatibility with Laundry Equipment 4) Supply Chain Disruption 5) Emergency or Surge Scenarios 6) Capacity Constraints 7) Infection Control Non-Compliance 8) Expansion of Integrated Care Board 9) Budgetary Changes Further details concerning risks may be found in the associated tender documents.
Has Recurrence
Yes
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
goods
How to submit
The Authority is administering this tender via the Atamis e-Tendering portal: https://health-family.force.com/s/Welcome Please ensure you register on the portal sufficiently ahead of time to ensure you are able to access any eventual tender at the earliest opportunity. If you have any problems with the portal. you should contact the helpdesk on 0800 0988201 or by sending an email to support-health@atamis.co.uk . The helpline is open Monday to Friday between 8 am and 6 pm excluding public and bank holidays.
Procurement Method Details
Competitive flexible procedure
Expression Of Interest Deadline
30 Jun 2025, 12:00

Covered By

GPA

Procedure

Features
As set out under section 4 of the Invitation to Tender (ITT) Part A.

Amendments

Entry 1
Id
019203-2025
Description
We have included details concerning the e-Tendering portal that will be used to administer the planned procurement.
Entry 2
Id
039106-2025
Description
Extension of the enquiry and submission deadlines from 12 noon on 11/07/2025 to 12 noon on 18/07/2025

Legal basis

Id
2023/54
Scheme
UKPGA

Recurrence

Dates

Entry 1
Starts
20 Oct 2025, 23:59

Expected award period

Ends
3 Nov 2025, 23:59

Tender Period

Ends
18 Jul 2025, 12:00

Communication

Future Notice Date
30 May 2025, 23:59

Contract terms

Financial Terms
As specified within the associated tender documents

Enquiry period

Ends
18 Jul 2025, 12:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
complete
Has Options
Yes
Has Renewal
Yes

Value

Amount
2,500,000
Currency
GBP
Including VAT
3,000,000

Options

Description
Options shall include the following: - Schedule 6 of the Contract (The Commercial Schedule ) is based on anticipated quantities per annum of the total number of Goods required delivered to the relevant Site during the first 24 months from the Commencement Date. The number is provided in good faith; however, these figures may be subject to change (E.g. the Authority agrees to extend the Term in accordance with 15.2 of Schedule 2 of the Contract and/or the quantity of Goods required may increase or decrease in response to materialisation of risks (e.g. patient demand for the Authority’s/NHS services) The Prices in the Commercial Schedule shall be determined by multiplying the relevant rate by the quantity, which shall be the number of Goods required over the duration of the Term. - On the 2nd anniversary of the Commencement Date, any the rates and prices in the Commercial Schedule may be adjusted in line with the price adjustment for inflation mechanism (PAFI) specified in Schedule 6 of the Contract - Any other options stated in the associated tender documents

Renewal

Description
The Term is 2 years with the option to extend in 1-year increments to a maximum term of 5 years.

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Criteria

Criterion 1
Name
Price
Type
price
Description
Price scores will be calculated based upon the lowest price submitted by Suppliers.

Numbers

Entry 1
Number
35
Weight
percentageExact
Criterion 2
Name
Quality
Type
quality
Description
Suppliers are required to respond to a number of Scored Questions within Annex B3 of the Supplier Response Document which are intended to explain how they will meet specific requirements.

Numbers

Entry 1
Number
55
Weight
percentageExact
Criterion 3
Name
Social Value
Type
quality
Description
9.28. When submitting a Tender Suppliers will have the opportunity to demonstrate how their organisations will support the Social Value Outcome specified under 9.26 of the Invitation to Tender (ITT) Part A

Numbers

Entry 1
Number
10
Weight
percentageExact

Contract period

Ends
31 Dec 2027, 23:59
Starts
1 Jan 2026, 00:00
Max Extent Date
31 Dec 2031, 23:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Assessment of Supplier's Legal & financial capacity shall be based on the following: - Suppliers must meet the minimum level of economic and financial standing and/or a minimum financial threshold specified under section 9.11 of the ITT - Any other relevant criteria stated in the associated tender documents
Criterion 2
Type
technical
Description
The Authority has set Conditions of Participation as a proportionate means of ensuring that Suppliers have the legal and financial capacity and/or technical ability, to perform the contract. The conditions of participation are specified under Part 3 of the Supplier Information Questions and used to assess the Supplier. Suppliers must satisfy these conditions if they are to be awarded the contract. If the Supplier does not satisfy the Conditions of Participation, then the Authority will disregard and exclude any Supplier from this Procurement process.
Criterion 3
Description
This notice is intended to inform the market that the contracting authority intends to publish a tender notice. Any supplier who fails to respond to this notice shall not be prevented from requesting to participate or submit a tender in response to the tender notice. As stated in the associated tender documents.
For Reduction
Yes

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKF14
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKF15
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKF16
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKF22
Country
GB
Country Name
United Kingdom
Entry 5
Region
UKF14
Country
GB
Country Name
United Kingdom
Entry 6
Region
UKF15
Country
GB
Country Name
United Kingdom
Entry 7
Region
UKF16
Country
GB
Country Name
United Kingdom
Entry 8
Region
UKF22
Country
GB
Country Name
United Kingdom
Entry 9
Region
UKF14
Country
GB
Country Name
United Kingdom
Entry 10
Region
UKF15
Country
GB
Country Name
United Kingdom
Entry 11
Region
UKF16
Country
GB
Country Name
United Kingdom
Entry 12
Region
UKF22
Country
GB
Country Name
United Kingdom
Entry 13
Region
UKF14
Country
GB
Country Name
United Kingdom
Entry 14
Region
UKF15
Country
GB
Country Name
United Kingdom
Entry 15
Region
UKF16
Country
GB
Country Name
United Kingdom
Entry 16
Region
UKF22
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
39510000
Scheme
CPV
Description
Textile household articles
Entry 2
Id
39518000
Scheme
CPV
Description
Hospital linen
Entry 3
Id
39512000
Scheme
CPV
Description
Bed linen
Entry 4
Id
39514100
Scheme
CPV
Description
Towels

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
030596-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
6 Jun 2025, 13:44
Entry 3
Id
039106-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
11 Jul 2025, 08:46

Planning and budget

Documents

Entry 1
Id
018345-2025
Format
text/html
Notice Type
UK3
Description
Planned procurement notice on Find a Tender
Document Type
plannedProcurementNotice
Published
1 May 2025, 11:53
Entry 2
Id
019203-2025
Format
text/html
Notice Type
UK3
Description
Planned procurement notice on Find a Tender
Document Type
plannedProcurementNotice
Published
6 May 2025, 16:35

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PVQC-9261-WGRM
Name
Nottingham University Hospital NHS Trust

Roles

buyer

Address

Region
UKF14
Country
GB
Locality
Nottingham
Postal Code
NG5 1PB
Country Name
United Kingdom
Street Address
City Campus, Hucknall Road

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PVQC-9261-WGRM
Scheme
GB-PPON

Contact

Name
Darren J. Statham
Organisation 2
Id
GB-PPON-PMBT-7189-HGLW
Name
James Walker Textiles Ltd

Roles

supplier

Address

Region
UKE44
Country
GB
Locality
Mirfield
Postal Code
WF14 8NA
Country Name
United Kingdom
Street Address
Holme Bank Mills

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
PMBT-7189-HGLW
Scheme
GB-PPON

Contact

Telephone
01924 492277
Organisation 3
Id
GB-PPON-PGZV-6334-MDQZ
Name
Interweave Textiles Ltd

Roles

supplier

Address

Region
UKE44
Country
GB
Locality
Elland
Postal Code
HX5 9DE
Country Name
United Kingdom
Street Address
Interweave House, Lowfields Business Park

Control

Description
Please see the following website: https://find-and-update.company-information.service.gov.uk/company/05267141/persons-with-significant-control

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
PGZV-6334-MDQZ
Scheme
GB-PPON

Contact

Telephone
01422 372333

Award information

Award 1
Id
1
Date
3 Oct 2025, 00:00
Title
Supply of Bedding, Linen, Towels and Associated Services 2026 - 2031 (C387742)
Status
active
Has Options
Yes
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
goods
Assessment Summaries Date Sent
3 Oct 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKF14
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKF15
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKF16
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKF22
Country
GB
Country Name
United Kingdom
Entry 5
Region
UKF14
Country
GB
Country Name
United Kingdom
Entry 6
Region
UKF15
Country
GB
Country Name
United Kingdom
Entry 7
Region
UKF16
Country
GB
Country Name
United Kingdom
Entry 8
Region
UKF22
Country
GB
Country Name
United Kingdom
Entry 9
Region
UKF14
Country
GB
Country Name
United Kingdom
Entry 10
Region
UKF15
Country
GB
Country Name
United Kingdom
Entry 11
Region
UKF16
Country
GB
Country Name
United Kingdom
Entry 12
Region
UKF22
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
39510000
Scheme
CPV
Description
Textile household articles
Entry 2
Id
39518000
Scheme
CPV
Description
Hospital linen
Entry 3
Id
39512000
Scheme
CPV
Description
Bed linen
Entry 4
Id
39514100
Scheme
CPV
Description
Towels

Value

Amount
2,500,000
Currency
GBP
Including VAT
3,000,000

Options

Description
Options shall include the following: - Schedule 6 of the Contract (The Commercial Schedule ) is based on anticipated quantities per annum of the total number of Goods required delivered to the relevant Site during the first 24 months from the Commencement

Renewal

Description
The Term is 2 years with the option to extend in 1-year increments to a maximum term of 5 years.

Documents

Entry 1
Id
062315-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
3 Oct 2025, 16:56
Entry 2
Id
076869-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
25 Nov 2025, 13:39

Suppliers

Supplier 1
Id
GB-PPON-PMBT-7189-HGLW
Name
James Walker Textiles Ltd
Supplier 2
Id
GB-PPON-PGZV-6334-MDQZ
Name
Interweave Textiles Ltd

Amendments

Entry 1
Id
076869-2025
Description
Change to the awarded supplier.

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
31 Oct 2025, 23:59

Related lots

1

Contract period

Ends
31 Dec 2030, 23:59
Starts
1 Jan 2026, 00:00
Max Extent Date
31 Dec 2031, 23:59

Subcontracting

Subcontracts

Entry 1
Id
1
Description
Not applicable.

Main Contractors

Entry 1
Id
GB-PPON-PMBT-7189-HGLW
Name
James Walker Textiles Ltd
Entry 2
Id
GB-PPON-PGZV-6334-MDQZ
Name
Interweave Textiles Ltd

Standstill Period

Ends
14 Oct 2025, 23:59

Contracts and changes

Entry 1
Id
1
Title
Supply of Bedding, Linen, Towels and Associated Services 2026 - 2031 (C387742)
Status
active
Award ID
1
Date Signed
19 Dec 2025, 00:00
Has Options
Yes
Has Renewal
Yes
Above Threshold
Yes

Value

Amount
2,500,000
Currency
GBP
Including VAT
3,000,000

Period

Ends
31 Dec 2027, 23:59
Starts
1 Jan 2026, 00:00
Max Extent Date
31 Dec 2030, 23:59

Options

Description
As specified in the Tender Notice: https://www.find-tender.service.gov.uk/Notice/039106-2025

Renewal

Description
The Term is 2 years with the option to extend in 1-year increments to a maximum term of 5 years.

Documents

Entry 1
Id
084783-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
19 Dec 2025, 11:00

Agreed Metrics

Entry 1
Id
1
Title
Fair work that offers fair wages and good working conditions
Description
Identifying and managing the risks of modern slavery within the supply chain relevant to the Goods.

Observations

Entry 1
Id
frequency

Period

Duration In Months
12
Entry 2
Id
2
Title
Right quality, right quantity.
Description
The Supplier delivers the right quantity of suitable linen at the right quality in accordance with the Contract.

Observations

Entry 1
Id
frequency

Period

Duration In Months
1
Entry 3
Id
3
Title
Financial/activity information
Description
The Supplier provides monthly report showing quantities of Goods delivered

Observations

Entry 1
Id
frequency

Period

Duration In Months
1
Entry 4
Id
4
Title
Just in time.
Description
The Supplier delivers the Goods within the Authority's required timescales

Observations

Entry 1
Id
frequency

Period

Duration In Months
1

Recorded locations

  • Buyer location · Nottingham · UKF14 · NG5 1PB · United Kingdom
  • Delivery location · UKF14 · United Kingdom
  • Delivery location · UKF15 · United Kingdom
  • Delivery location · UKF16 · United Kingdom
  • Delivery location · UKF22 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-050b31-2025-12-19T11:00:08ZPlanned procurement notice on Find a Tender ·