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PROCUREMENT OPPORTUNITY

Provision of Sessional Medical Advisors for Army Disclosures

Ministry of Defence · Tender notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 00:39.

Opportunity overview

The requirement is for provision of support to Army Disclosures based in Kentigern House, Glasgow who are the principal custodian of all military records relating to Army Officers and other ranks who have completed or are serving their Military Service. The function of Army Disclosures is to administer the release of Service Medical Documents. These are released to the former Serviceperson, their General Practitioner (GP) or other authorised representatives on request. The services of one or more qualified Medical Professional are required on a sessional arrangement, on an "ad-hoc", as-and-when required basis, providing a Sessional Medical Advisor (SMA) service within the Army Disclosures. This "ad-hoc" will be at least one day a week, rising to more when required, on cases specified by the Army Disclosures Designated Officer or their Authorised Representatives. The delivery of this requirement can be done fully remote.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

ASG Rescue Limited

Matched by number
Published award value
£1.6m
Awarded
21 Jul 2025
Award ID
1
Status
active
Identifier
GB-COH 16017800
Location
London, UKI34, SW18 1AY, United Kingdom

Classification

  • CPV85121200 — Medical specialist services

Lots

  • Lot 1£1.7m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
714152450
Status
complete
Has Recurrence
Yes
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
services
How to submit
For access to Opportunity Listing PSQ & ITT please click the following link: https://contracts.mod.uk/go/9078170401965DAC3440 For access specifically to the PSQ please click the following link: https://contracts.mod.uk/go/1016366401965D9396D3 For access to specifically to the ITT and Tender documents please click the following link: https://contracts.mod.uk/go/1016366401965D9396D3
Procurement Method Details
Open procedure

Covered By

GPA

Legal basis

Id
2023/54
Scheme
UKPGA

Recurrence

Dates

Entry 1
Starts
25 Mar 2031, 23:59

Expected award period

Ends
16 Jun 2025, 23:59

Tender Period

Ends
22 May 2025, 17:00

Contract terms

Financial Terms
Payment is made via CP&F and Exostar.

Enquiry period

Ends
14 May 2025, 17:00

Submission terms

Electronic Submission Policy
allowed

Languages

en

Lots and requirements

Entry 1
Id
1
Status
complete
Has Renewal
Yes

Value

Amount
1,670,833.33
Currency
GBP
Including VAT
20,005,000

Renewal

Description
2 x 1 Year Options to extend contract term.

Suitability

Sme
Yes
Vcse
Yes

Award criteria

Criteria

Criterion 1
Name
Technical Criteria
Type
quality
Description
Non-cost Award Criteria inclusive of social value, exact weightings can be seen within the tender documents at Annex A Section D to DEFFORM 47 - Evaluation Methodology and Award Criteria

Numbers

Entry 1
Number
45
Weight
percentageExact
Criterion 2
Name
Total contract cost
Type
cost
Description
This is inclusive of options, the pricing annex template can be seen at Annex B to Schedule 2 Pricing Schedule

Numbers

Entry 1
Number
55
Weight
percentageExact

Contract period

Ends
1 Jun 2029, 23:59
Starts
16 Jun 2025, 00:00
Max Extent Date
1 Jun 2031, 23:59

Selection criteria

Criteria

Criterion 1
Type
economic
Description
1. The SMA(s) must have practical experience of applying all relevant Statutory Legislation on access and disclosure of medical records. 2. The SMA(s) must have full Medical registration with a licence to practice and be registered as a General Practitioner with the General Medical Council. 3. The SMA(s) must have a membership with a Medical Defence Organisation. 4. The SMA(s) shall be required to be security vetted at Baseline Personnel Security Standard (BPSS) level or be prepared to undergo such security clearance. This will be conducted by the contractor. The tenderer shall be required to pass the Procurement Selection Questionnaire ensuring that there is no breach of mandatory or discretionary grounds as set out within the Procurement Act 23 within Schedules 6 & 7 section 57. Where the tenderer is in conflict of mandatory exclusionary criteria they shall be disqualified from the competition in full, where they are in breach of the discretionary exclusionary grounds the Authority shall assess based on evidence provided by the tenderer whether they will be excluded from the competition deciding whether the circumstances are continuing or likely to occur again, the Authority’s decision is final. 5. Paragraph 4 also applies to tenderers who are are excluded or excludable by virtue of their connected persons, associated persons, or sub-contractors.

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
85121200
Scheme
CPV
Description
Medical specialist services

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 2
Id
017147-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
25 Apr 2025, 17:04

Planning and budget

No Engagement Notice Rationale
There has not been enough time for the Authority to release a formal PME notice under the Procurement Act 23 due to it being made the active legislation 24 Febuary 2024. This contract notice is a for a legal requirement as such it will need to be fulfilled quickly to allow the Ministry of Defence to fulfil its legal obligations in regards to release of medical records.

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PHVX-4316-ZVGZ
Name
Ministry of Defence

Roles

buyer

Address

Region
UKJ36
Country
GB
Locality
London
Postal Code
SP11 8HJ
Country Name
United Kingdom
Street Address
Army Headquarters, Monxton Road,

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
PHVX-4316-ZVGZ
Scheme
GB-PPON

Contact

Telephone
+44 7909 231192
Organisation 2
Id
GB-COH-16017800
Name
ASG Rescue Limited

Roles

supplier

Address

Region
UKI34
Country
GB
Locality
London
Postal Code
SW18 1AY
Country Name
United Kingdom
Street Address
Unit B, Ascensis Tower, Juniper Drive,

Details

Vcse
No
Scale
sme
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
16017800
Scheme
GB-COH

Contact

Telephone
+44 208 543 6670

Award information

Award 1
Id
1
Date
22 Jul 2025, 00:00
Title
Provision of Sessional Medical Advisors for Army Disclosures
Status
active
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services
Assessment Summaries Date Sent
22 Jul 2025, 00:00

Items

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Entry 2
Region
UK
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
85121200
Scheme
CPV
Description
Medical specialist services

Value

Amount
1,630,000
Currency
GBP
Including VAT
1,956,000

Renewal

Description
2 x 1 Year Options to extend contract term

Documents

Entry 1
Id
042478-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
23 Jul 2025, 15:57

Suppliers

Supplier 1
Id
GB-COH-16017800
Name
ASG Rescue Limited

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
7 Aug 2025, 23:59

Related lots

1

Contract period

Ends
6 Aug 2029, 23:59
Starts
7 Aug 2025, 00:00
Max Extent Date
7 Aug 2029, 23:59

Standstill Period

Ends
1 Aug 2025, 23:59

Contracts and changes

Entry 1
Id
1
Title
Provision of Sessional Medical Advisors for Army Disclosures
Status
active
Award ID
1
Date Signed
5 Nov 2025, 00:00
Has Renewal
Yes
Above Threshold
Yes

Value

Amount
1,630,000
Currency
GBP
Including VAT
1,956,000

Period

Ends
4 Nov 2029, 23:59
Starts
5 Nov 2025, 00:00
Max Extent Date
4 Nov 2031, 23:59

Renewal

Description
2 x 1 Year Extensions

Documents

Entry 1
Id
A-7426
Format
application/pdf
Document Type
contractSigned
Entry 2
Id
071456-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
6 Nov 2025, 08:54

Agreed Metrics

Entry 1
Id
1
Title
Support Provision
Description
Action: Provide adequate cover to clear the number of cases identified the previous week. Outcome: An adequate* number of doctors to cover the number of cases. Threshold: 80%

Observations

Entry 1
Id
frequency

Period

Duration In Months
3
Entry 2
Id
2
Title
Target of completed cases
Description
Action: Minimum of 60 cases completed per week per doctor Outcome: No cases go past the legal deadline. Threshold: 100%

Observations

Entry 1
Id
frequency

Period

Duration In Months
3
Entry 3
Id
3
Title
Legal deadline met
Description
Action: Turnaround in 7 Calendar days from allocation date or 48 hrs if marked as priority Outcome: No cases go past the legal deadline. Deadline met.

Observations

Entry 1
Id
frequency

Period

Duration In Months
3
Entry 4
Id
4
Title
No data incidents
Description
Action: Ensure no data incidents or near misses. Outcome: Risks to individuals and to MoD arising from disclosure of exempt information is minimised and managed. Threshold: 90%

Observations

Entry 1
Id
frequency

Period

Duration In Months
3

Recorded locations

  • Buyer location · London · UKJ36 · SP11 8HJ · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-0507ee-2025-11-06T08:54:44ZTender notice on Find a Tender ·