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PROCUREMENT OPPORTUNITY

Unit4 ERP Support and Maintenance (CPA/SPU/2563P)

Police and Crime Commissioner for Cheshire · Transparency notice on Find a Tender

Tender information last checkedLast checked 30 Sept 2026, 00:01.

Opportunity overview

This is a Contract Details Notice. Provision of Support and Maintenance for existing ERP system. The existing system was procured under GCloud 12 call-off agreement, ref CPA/SPU/1400P. This ERP system integrates with a number of other force systems and is not yet deemed end of life. So this contract is to provide support and maintenance for the existing system up to the alignment date with interdependent systems at which point the wider business systems will be reviewed. There are 2 x 24 month optional extensions - 10/05/28 - 09/05/30 and 10/05/30 - 09/05/32 UK5 and UK6 notices have been published.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

UNIT4 BUSINESS SOFTWARE LIMITED

Matched by number
Published award value
£3.3m
Awarded
14 Apr 2025
Award ID
1
Status
active
Identifier
GB-COH 01737985
Location
Bristol, UKK12, BS20 0PX, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot LOT-0001Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CPA/SPU/2563P
Status
complete
Procurement Method
direct
Procurement Method Details
Direct award
Why this procedure was chosen
This notice is presented on the basis of two exemptions permitting direct award without competition under the Procurement Act 2023. These are as follows:- Are required to be compatible with an existing asset. This must be intended as an extension to or partial replacement of existing goods or services where a change would result in goods or services that are different or incompatible with the existing goods and services. The difference or incompatibility must result in disproportionate technical difficulties in operation or maintenance. Given the level of integration, the enhancements undertaken and the extent to which this system is embedded along with the financial and technical cost (and time) of a project to replace. Where the provider is the sole supplier of the goods, services or works. There are clearly other suppliers of ERP systems out there, however only Unit4 themselves or Unit4 via a reseller can support their own software product. This means there is an absence of competition for technical grounds as only a specific supplier can supply (or a particular supplier holds the intellectual property or other exclusive rights) and there are no reasonable alternatives

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure reasons

Entry 1
Id
singleSuppliersTechnicalReasons
Entry 2
Id
additionalRepeatExtensionPartialReplacement
Entry 3
Id
additionalRepeatFurtherFollowingCompetitiveProcedure

Lots and requirements

Entry 1
Id
LOT-0001
Status
complete

Published documents

Entry 1
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PMWP-7421-WXRW
Name
Police and Crime Commissioner for Cheshire

Roles

buyer

Address

Region
UKD63
Country
GB
Locality
Winsford, Cheshire
Postal Code
CW7 2UA
Country Name
United Kingdom
Street Address
HQ, Clemonds Hey, Oakmere Road

Details

Classifications

Entry 1
Id
publicAuthoritySubCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - sub-central government

Identifier

Id
PMWP-7421-WXRW
Scheme
GB-PPON

Contact

Name
Katie Howell
Telephone
+441606362041
Organisation 2
Id
GB-COH-01737985
Name
UNIT4 BUSINESS SOFTWARE LIMITED

Roles

supplier

Address

Region
UKK12
Country
GB
Locality
Bristol
Postal Code
BS20 0PX
Country Name
United Kingdom
Street Address
Easton-In-Gordano

Details

Vcse
No
Scale
large
Sheltered Workshop
No
Public Service Mission Organization
No

Identifier

Id
01737985
Scheme
GB-COH

Contact

Telephone
01275377200

Award information

Award 1
Id
1
Date
14 Apr 2025, 01:00
Title
Unit4 ERP Support and Maintenance
Status
active
Has Renewal
Yes
Above Threshold
Yes
Main Procurement Category
services

Items

Item 1
Id
LOT-0001
Related Lot
LOT-0001

Delivery locations

Entry 1
Region
UKD6
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
72261000
Scheme
CPV
Description
Software support services

Value

Amount
3,313,942.7
Currency
GBP
Including VAT
3,976,731.24

Renewal

Description
The contract can be extended but due to a fault with the In-Tend (e-sender) system, the extension details could not be added in the UK5 notice. There are 2 x 24 month optional extensions - 10/05/28 - 09/05/30 and 10/05/30 - 09/05/32

Documents

Entry 1
Id
014922-2025
Format
text/html
Notice Type
UK5
Description
Transparency notice on Find a Tender
Document Type
awardNotice
Published
14 Apr 2025, 12:15
Entry 2
Id
014927-2025
Format
text/html
Notice Type
UK6
Description
Contract award notice on Find a Tender
Document Type
awardNotice
Published
14 Apr 2025, 12:28

Suppliers

Supplier 1
Id
GB-COH-01737985
Name
UNIT4 BUSINESS SOFTWARE LIMITED

Milestones

Entry 1
Id
1
Type
futureSignatureDate
Status
scheduled
Due
2 May 2025, 00:59

Related lots

LOT-0001

Contract period

Ends
10 May 2028, 00:59
Starts
10 May 2025, 01:00
Max Extent Date
10 May 2032, 00:59

Standstill Period

Ends
25 Apr 2025, 23:59

Contracts and changes

Entry 1
Id
1
Title
Unit4 ERP Support and Maintenance
Status
active
Award ID
1
Date Signed
9 May 2025, 01:00
Has Renewal
Yes
Above Threshold
No

Value

Amount
3,313,942.7
Currency
GBP
Including VAT
3,976,731.24

Period

Ends
10 May 2028, 00:59
Starts
10 May 2025, 01:00
Max Extent Date
10 May 2032, 00:59

Renewal

Description
There are 2 x 24 month optional extensions - 10/05/28 - 09/05/30 and 10/05/30 - 09/05/32

Documents

Entry 1
Id
030567-2025
Format
text/html
Notice Type
UK7
Description
Contract details notice on Find a Tender
Document Type
contractNotice
Published
6 Jun 2025, 12:42

Recorded locations

  • Buyer location · Winsford, Cheshire · UKD63 · CW7 2UA · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-050267-2025-06-06T12:42:31+01:00Transparency notice on Find a Tender ·