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PROCUREMENT OPPORTUNITY

Electronic Key Management System (EKMS)

NOTTINGHAMSHIRE HEALTHCARE NHS FOUNDATION TRUST · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 29 Sept 2026, 23:27.

Opportunity overview

Support of the existing Electronic Key Management System cabinets (manufactured by TRAKA) will cease in 2027. This system requires replacement due to the impending end of life hardware and software, manufacturer support and spares non-availability.

Classification

  • CPV35121000 — Security equipment
  • CPV44521120 — Electronic security lock

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
W181014
Status
planning
Above Threshold
Yes
Main Procurement Category
goods

Amendments

Entry 1
Id
014257-2025
Description
The original Notice suggested a project value (ex vat) of £200,000 this should have been £2,000,000 (£2,200,000 inc VAT) amended 10th April 2025. Appreciate Expressions of Interest (EOI) to chris.dwyer@nottshc.nhs.uk

Legal basis

Id
2023/54
Scheme
UKPGA

Communication

Future Notice Date
1 Nov 2025, 23:59

Lots and requirements

Entry 1
Id
1
Status
planning
Has Renewal
Yes

Suitability

Sme
Yes
Vcse
Yes

Contract period

Ends
31 Dec 2032, 23:59
Starts
1 Jan 2027, 00:00
Max Extent Date
31 Dec 2034, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKF
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKF
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
35121000
Scheme
CPV
Description
Security equipment
Entry 2
Id
44521120
Scheme
CPV
Description
Electronic security lock

Planning and budget

Documents

Entry 1
Id
012882-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
3 Apr 2025, 15:37
Entry 2
Id
014257-2025
Format
text/html
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Document Type
marketEngagementNotice
Published
10 Apr 2025, 12:04

Milestones

Entry 1
Id
engagement
Type
engagement
Status
scheduled
Due
31 Oct 2025, 23:59
Description
General Information It is mandatory for any interested suppliers to register on the new CENTRAL DIGITAL PLATFORM which is part of the enhanced Find a Tender Service. This procurement will be progressed using the Competitive Flexible procedure utilising Procurement Act 2023 A major aspect of the procurement will be based on innovative ideas for suitable Electronic Key Management System (EKMS) for multiple Trust locations. Nottinghamshire Healthcare NHS Foundation Trust (NHC) welcomes interest from all suitable suppliers, including SMEs and VCSEs. Outcome Based Specification NHC needs new, innovative EKMS within: 1. High Secure setting. A critical function detailed within the Secretary of State Direction 41 security of keys and locks: High Secure Psychiatric Services (Arrangements for Safety and Security) Directions 2019. 2. Low and Medium Secure Care settings. A critical function detailed within the RCPsych Standards for Forensic Mental Health Services The key strategy depends on a reliable security key management system, fully integrated within the secure access and egress system, that identifies staff able to have allocated home office keys and prohibits any key sets being removed from the secure area. Business Requirements (high level for Preliminary Market Engagement Notice only) • The cabinets a minimum of 50 sets of keys • Dependant on the site, provide a bank of cabinets in the key lobby/reception providing between 200 and 2500 locations for holding set of keys. • Link to remote cabinets within other hospital locations. Example, but not limited to Visitor Collection, Vehicle Lock Search Area etc • Bullet type metal fob (example: ifob) attached to every key set - used to lock key sets into cabinet position. • Receptor strips: Hardware that sits behind each key aperture within the cabinets • RFID readers on each bank • Software: communicates with receptor strips and integrates with 3rd party access system. • Bespoke functionality specific different hospitals requirements. • Existing platform is old and based on 8-bit technology. Stages - Market Engagement: 1) Initial Conditions of Participation to exclude any suppliers who do not meet regulatory financial requirements, are on Debarment List, are not registered on Central Digital Platform. 2) Conflict of Interest declaration. 3) Group supplier event meeting (via Teams). 4) One to One supplier event in person or via Teams. Stages - Tender: 1) NHC may exclude suppliers based on additional Conditions of Participation. 2) NHC may exclude suppliers based on a design and innovation phase. NHC reserves the right to add or remove stages throughout the procurement process

Buyer, suppliers and contacts

Organisation 1
Id
GB-NHS-RHA
Name
NOTTINGHAMSHIRE HEALTHCARE NHS FOUNDATION TRUST

Roles

buyer

Address

Region
UKF14
Country
GB
Locality
Nottingham
Postal Code
NG6 9DR
Country Name
United Kingdom
Street Address
Trust HQ, Highbury Hospital, Highbury Road

Details

Classifications

Entry 1
Id
publicAuthorityCentralGovernment
Scheme
UK_CA_TYPE
Description
Public authority - central government

Identifier

Id
RHA
Scheme
GB-NHS

Contact

Name
Chris Dwyer

Additional Identifiers

Entry 1
Id
PJTT-4587-BLBM
Scheme
GB-PPON

Recorded locations

  • Buyer location · Nottingham · UKF14 · NG6 9DR · United Kingdom
  • Delivery location · UKF · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04fce0-2025-04-10T12:04:13+01:00Preliminary market engagement notice on Find a Tender ·