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PROCUREMENT OPPORTUNITY

Unit4 Renewal

UNIVERSITY OF SUSSEX(THE) · compiled

Tender information last checkedLast checked 29 Sept 2026, 23:20.

Opportunity overview

UNIT4 is the University's main Enterprise Resource Planning (ERP)

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

UNIT4 Business Software Limited

Matched by number
Contract value
£71.6k
Awarded
Not supplied
Contract signed
21 Mar 2025
Award ID
011582-2025-1
Status
active
Identifier
GB-COH 01737985
Location
London, UK, United Kingdom

Classification

  • CPV72000000 — IT services: consulting, software development, Internet and support

Lots

  • UNIT4 is the primary finance system for the University, used for raising purchase orders, paying invoices, authorizing expenses and so on. This contract is for support and maintenance of our UNIT4 system.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
US_25209
Status
complete
Procurement Method
limited
Main Procurement Category
services
Procurement Method Details
Award procedure without prior publication of a call for competition
Why this procedure was chosen
The tender procedure followed for this requirement was a direct award in line with the Public Contracts Regulations 2015, regulation 32. "(2) The negotiated procedure without prior publication may be used for public works contracts, public supply contracts and public service contracts in any of the following cases:- (b) where the works, supplies or services can be supplied only by a particular economic operator for any of the following reasons:- (ii) competition is absent for technical reasons, and (iii) the protection of exclusive rights, including intellectual property rights". UNIT4 has been on a long term contract starting on 01.01.2026 as a result of a tender process and contract award from December 2024. Replacing this system would be impossible in the given timescale of end of April 2025 and delay in renewing might cause disruption to working practices around invoicing and expenses for the entire University. The University new Cloud Unit 4 service provision is to commence January 2026 with a duration until December 2027.

Covered By

GPA

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Id
72000000
Scheme
CPV
Description
IT services: consulting, software development, Internet and support

Procedure reasons

Entry 1
Id
D_TECHNICAL
Scheme
TED_PT_AWARD_CONTRACT_WITHOUT_CALL
Description
The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons

Lots and requirements

Entry 1
Id
1
Status
cancelled
Has Options
No
Description
UNIT4 is the primary finance system for the University, used for raising purchase orders, paying invoices, authorizing expenses and so on. This contract is for support and maintenance of our UNIT4 system.

Award criteria

Criteria

Criterion 1
Type
price

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKC
Entry 2
Region
UKD
Entry 3
Region
UKE
Entry 4
Region
UKF
Entry 5
Region
UKG
Entry 6
Region
UKH
Entry 7
Region
UKI
Entry 8
Region
UKJ
Entry 9
Region
UKK

Buyer, suppliers and contacts

Organisation 1
Id
GB-COH-RC000672
Name
UNIVERSITY OF SUSSEX(THE)

Roles

buyer

Address

Region
UKJ21
Locality
Falmer, Brighton
Postal Code
BN19RH
Country Name
United Kingdom
Street Address
Sussex House

Details

Classifications

Entry 1
Id
BODY_PUBLIC
Scheme
TED_CA_TYPE
Description
Body governed by public law
Entry 2
Id
09
Scheme
COFOG
Description
Education

Identifier

Id
RC000672
Scheme
GB-COH
Legal Name
UNIVERSITY OF SUSSEX(THE)

Contact

Organisation 2
Id
GB-COH-01737985
Name
UNIT4 Business Software Limited

Roles

supplier

Address

Region
UK
Locality
London
Country Name
United Kingdom

Details

Scale
large

Identifier

Id
01737985
Scheme
GB-COH
Legal Name
UNIT4 Business Software Limited
Organisation 3
Id
GB-FTS-44309
Name
University of Sussex

Roles

reviewBody

Address

Locality
Brighton
Country Name
United Kingdom

Identifier

Legal Name
University of Sussex

Award information

Award 1
Id
011582-2025-1
Status
active

Suppliers

Supplier 1
Id
GB-COH-01737985
Name
UNIT4 Business Software Limited

Related lots

1

Contracts and changes

Entry 1
Id
011582-2025-1
Status
active
Award ID
011582-2025-1
Date Signed
21 Mar 2025, 00:00

Value

Amount
71,622
Currency
GBP

Recorded locations

  • Buyer location · Falmer, Brighton · UKJ21 · BN19RH · United Kingdom
  • Delivery location · UKC
  • Delivery location · UKD
  • Delivery location · UKE
  • Delivery location · UKF
  • Delivery location · UKG
  • Delivery location · UKH
  • Delivery location · UKI
  • Delivery location · UKJ
  • Delivery location · UKK

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04f993-2025-03-27T14:28:36Zcompiled ·