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PROCUREMENT OPPORTUNITY

Invoice Automation Tool

Cardiff University · Tender notice on Find a Tender

Tender information last checkedLast checked 29 Sept 2026, 23:11.

Opportunity overview

Please go to https://in-tendhost.co.uk/cardiffuniversity/aspx/Home to access the tender documents, submit clarifications and upload your bids. To support our finance Tansformation project, Cardiff University has identified the need for a tool to automate the capture and processing of supplier invoices, with exception handling and workflow. The solution will also mitigate risk associated with order/invoice discrepancies and support improved service delivery and efficiency

Classification

  • CPV48000000 — Software package and information systems

Lots

  • Lot 1£468k

Documents and notices

  • Procurement termination notice on Find a TenderOpen source ↗
  • Tender notice on Find a TenderOpen source ↗
  • ITT Schedule 1 - Evaluation Methodology Schedule 2 - Specification Schedule 3 - Response Schedule Schedule 4 - Pricing Response Schedule 5 - Cardiff University Terms (Subject to negotiation with the preferred bidder as explained int he process documents)Open source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CU.1874.TH
Status
complete
Above Threshold
Yes
Procurement Method
open
Main Procurement Category
goods
Procurement Method Details
Competitive flexible procedure

Covered By

GPA

Procedure

Features
Tender documents will be published on https://in-tendhost.co.uk/cardiffuniversity/aspx/Home Bidders are invited to view and download the documents, submit clarification questions/correspondence, and upload their bids. Cardiff University will evaluate bids, and identify the preferred bidder. If the preferred bidder’s Terms and Conditions are acceptable to Cardiff University, the University reserves the right to make an award based on those terms without further negotiation. If the terms are unacceptable, the University engage with the preferred bidder to agree terms acceptable to the University. If terms acceptable to the University cannot be agreed with the preferred bidder, the University reserves the right to remove preferred bidders status from the highest scoring bidder and award it to the second highest bidder and agree acceptable terms with that bidder (and so on).

Legal basis

Id
2023/54
Scheme
UKPGA

Expected award period

Ends
12 May 2025, 23:59

Tender Period

Ends
21 Apr 2025, 12:00

Contract terms

Financial Terms
Invoices to be submitted electronically to APinvoices@cardiff.ac.uk. Payment will be made within 30 days

Enquiry period

Ends
11 Apr 2025, 17:00

Submission terms

Electronic Submission Policy
allowed

Languages

en
cy

Lots and requirements

Entry 1
Id
1
Status
complete

Value

Amount
468,000
Currency
GBP
Including VAT
561,600

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
Quality

Numbers

Entry 1
Number
65
Weight
percentageExact
Criterion 2
Name
Responsible Procurement
Type
quality
Description
Details of bidders ESG initiatives

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 3
Name
Price
Type
price
Description
Price

Numbers

Entry 1
Number
25
Weight
percentageExact

Contract period

Ends
1 Jun 2030, 23:59
Starts
2 Jun 2025, 00:00

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Please see Tender Documents
Criterion 2
Type
technical
Description
Please see Tender Documents

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKL22
Country
GB
Country Name
United Kingdom

Additional Classifications

Entry 1
Id
48000000
Scheme
CPV
Description
Software package and information systems

Published documents

Entry 1
Id
L-2
Description
ITT Schedule 1 - Evaluation Methodology Schedule 2 - Specification Schedule 3 - Response Schedule Schedule 4 - Pricing Response Schedule 5 - Cardiff University Terms (Subject to negotiation with the preferred bidder as explained int he process documents)
Document Type
biddingDocuments
Entry 2
Id
conflictOfInterest
Description
Not published
Document Type
conflictOfInterest
Entry 3
Id
011249-2025
Format
text/html
Notice Type
UK4
Description
Tender notice on Find a Tender
Document Type
tenderNotice
Published
26 Mar 2025, 09:47
Entry 4
Id
028750-2025
Format
text/html
Notice Type
UK12
Description
Procurement termination notice on Find a Tender
Document Type
tenderCancellationNotice
Published
30 May 2025, 12:13

Planning and budget

No Engagement Notice Rationale
An initial quotation was sought for budgetary purposes, prior to the implementation of the Procurement act 2023

Buyer, suppliers and contacts

Organisation 1
Id
GB-PPON-PHVT-4343-HWYR
Name
Cardiff University

Roles

buyer

Address

Region
UKL22
Country
GB
Locality
Cardiff
Postal Code
CF24 4HQ
Country Name
United Kingdom
Street Address
Procurement Services

Details

Classifications

Entry 1
Id
publicUndertaking
Scheme
UK_CA_TYPE
Description
Public undertaking
Entry 2
Id
GB-WLS
Scheme
UK_CA_DEVOLVED_REGULATIONS
Description
Welsh devolved regulations apply

Identifier

Id
PHVT-4343-HWYR
Scheme
GB-PPON

Contact

Name
Anthony Hale
Telephone
+442920879388

Award information

Award 1
Id
1
Status
cancelled
Final Status Date
30 May 2025, 00:00

Related lots

1

Recorded locations

  • Buyer location · Cardiff · UKL22 · CF24 4HQ · United Kingdom
  • Delivery location · UKL22 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. ocds-h6vhtk-04f8bf-2025-05-30T12:13:49+01:00Tender notice on Find a Tender ·